CITY
COMMISSION
MEETING AGENDA
April 8, 2008 - 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 04/03/08)
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Updates:
04/07/08 @ 4:30 p.m.
- Added to Consent Agenda as Item No. 13, Approve second amendment to interlocal agreement pertaining to the deferral period of certain special assessments previously authorized by the City on lots, pieces, and parcels of East Hills Business Park.
- Changed language on Consent Agenda Item No. 12 to approve temporary “Resident Parking Only
, Violators Will Be Towed” signs on the 900 block of Rhode Island on May 14, 2008. - The following updates were made to the City Manager’s Report:
- Added pictures of city crews cleaning downtown after the final four celebration;
- Added a link to the Development Process Decision Making Matrix.
- Added to Regular Agenda Item No. 2 a jurisdiction table added to the staff memo regarding roofing contractor licensing.
- Added correspondence from Michael Almon and a staff memo from Chuck Soules, to Regular Agenda Item No. 3, regarding improvements to 19th Street, from Ohio Street to Alabama Street.
- Updated staff memo on Regular Agenda Item No. 3 to reflect the placement of the item on the Regular Agenda.
- Made the following changes to the Future Agenda Items Memo:
- Added under 04/15/08, Consider a request from Free State Development, L.C. and Ray Brown and Associates to initiate a text amendment to the Development Code to include “Extended Care Facility, General” as a use permissible by a special use permit in the Industrial Business Park (IBP) zoning District. Request
- Added under 04/15/08, Consider adopting a resolution requesting the Board of County Commissioners of Douglas County find and determine that the annexation of approximately 154.9 acres, located at the NW corner of N 1800 Road & E 900 Road, will not hinder or prevent the proper growth and development of the area or that of any other incorporated city located within the county.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Recognition of Mayor’s Excellence in
Education Award Recipients.
2. Proclaim the week of April 12 – 19, 2008
as Week
of the Young Child.
3. Proclaim the month of April as Parkinson’s
Disease Awareness Month.
B. CONSENT AGENDA:
NOTE: All matters
listed below on the Consent Agenda are considered under one motion and will be
enacted by one motion. There will be no
separate discussion on those items. If
discussion is desired, that item will be removed from the Consent Agenda and
will be considered separately.
1. Approve City Commission meeting minutes
from 03/25/08.
2. Receive minutes from
various boards and commissions:
3. Approve all claims. The list of approved claims will be posted to
the agenda the day after the City Commission meeting.
4. Approve licenses
as recommended by the Department of Administrative Services.
5. Approve appointments
as recommended by the Mayor.
6. Bid and purchase items:
a) Authorize the City Manager to execute a contract agreement and purchase order with Mayer Specialty Services, LLC in the amount of $120,000 to complete the 2008 Manhole Rehabilitation Manhole Program. Staff Memo
b) Authorize payment in the amount of $26,000.00 to
Olsson & Associates for City
initiated design costs related to optional bidding configurations of Pump
Station PS49 in the Douglas County Sanitary Sewer Benefit Districts Nos. 1, 2
& 3. Staff
Memo
7. Adopt
on first reading, the following ordinance(s):
a) Joint
City Ordinance No. 8255/County Resolution No. ____, incorporating by
reference the “Subdivision Regulations for Lawrence and the Unincorporated
Areas of Douglas County”. (CC approved
text amendments on 03/25/08, 4-1) Staff
Memo & Attachments
b) Ordinance
No. 8258, providing for the
deferral of special assessments for public improvements in improvement
districts established on property owned by a political subdivision. Staff Memo
& Attachments
c) Ordinance
No. 8259, amending City
Ordinance No. 6010 pertaining to the deferral period of certain special
assessments previously authorized by the City on lots, pieces and parcels of
East Hills Business Park. Staff
Memo & Attachments
8. Adopt
the following ordinance(s) on second and final reading:
a) Ordinance
No. 8249, an ordinance providing for the amendment to various sections of
Chapter 20 Development Code related to the definition of family in RS
Districts. (PC Item 15; approved 7-0 on 2/27/08)
b) Ordinance
No. 8253 adopting the Oread Redevelopment Project Plan.
c) Ordinance
No. 8254, creating a Transportation Development District and levying a
Transportation Development District sales tax.
9. Approve extension of parking agreement
with Sunflower Broadband to use City Lot 16 at the monthly rate of $10 per
metered space for 43 spaces, for a total of $430 per month, until May 31,
2008. Staff Memo & Attachments
10. Approve
signs of community interest, a request from The Church of Jesus Christ of
Latter-day Saints, for a Free Community Emergency Preparedness Fair to place
signs in the city right-of-way, median at 10th and Kasold, north and
southbound on
11. Authorize the Mayor to sign a Release of Mortgage for Lance and
Amy Hoover,
12. Approve temporary “Resident Parking Only, Violators Will Be Towed” signs on the 900 block of
13. Approve second amendment to interlocal agreement pertaining to the deferral period of certain special assessments previously authorized by the City on lots, pieces, and parcels of East Hills Business Park. (This item is associated with Consent Agenda Item No. 7-c). Interlocal Agreement
C. CITY MANAGER’S REPORT: CM Report - Updated 04/07/08
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular
agenda item or give public comment after first being recognized by the
Mayor. Individuals are asked to come to
the microphone, sign in, and state their name and address. Speakers should address all
comments/questions to the Commission.
D. REGULAR
AGENDA ITEMS:
1. Receive
2007 annual report from the Convention and Visitors Bureau. 2007
Annual Report 2008
Work Plan
ACTION: Receive
annual report.
2. Receive request from David McLaughlin, to
include roofing contractors under the
ACTION: Receive
report regarding roofing contractor licensing and direct staff as appropriate.
3. Consider authorizing the Mayor to sign
the “Authority To Award Contract and Commitment Of City Funds” and the Construction
Engineering Agreement with KDOT for construction of Project No. 61-GI2-1104(C)
for the improvement of 19th Street from Ohio Street to Alabama
Street and adopt Resolution
No. 6762, authorizing the issuance of General Obligation Bonds for a
principal maximum amount of $250,000. Staff Memo & Attachments - Updated 04/07/08
ACTION: Authorize
the Mayor to sign the “Authority To Award Contract and Commitment Of City
Funds” and the Construction Engineering Agreement with KDOT for construction of
Project No. 61-GI2-1104(C) for the improvement of 19th Street from
Ohio Street to Alabama Street and adopt Resolution No. 6762, authorizing the
issuance of General Obligation Bonds for a principal maximum amount of
$250,000, if appropriate.
4. Receive draft Federal
Legislative Statement.
ACTION: Direct
staff as appropriate.
5. Receive request from Lawrence Community
Shelter for a letter of support for a federal earmark request of $600,000 for
shelter relocation. Request
ACTION: Authorize
the Mayor to sign a letter of support for the Lawrence Community Shelter
federal earmark request, if appropriate.
6. Receive
draft Tax Increment Financing and Transportation Development District policies. Staff
Memo & Attachments
ACTION: Receive
draft policies, provide direction to staff as appropriate, and solicit public
comment for a period of at least 30 days.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 04/07/08
G. COMMISSION ITEMS:
H. CALENDAR: Meeting
List
§
Mayor’s Task Force on
Climate Protection meeting on Tuesday, April 8, 4:30 p.m. Location:
City Commission Room, First Floor, City Hall.
§
Public Incentives Review
Committee meeting TENTATIVELY scheduled for Thursday, April 17 at 4:00
p.m. Location: City Commission Room, First Floor, City Hall.
§
City Commission meeting
scheduled for April 22 has been cancelled.
§
City Commission Study
Session, April 28, 2:30 – 5:00 p.m.
Location: City Commission Room,
First Floor, City Hall. Topics: 2009 Budget (2:30 – 4:00) and Community
Commission on Homelessness (4:00 – 5:00).
§
City Commission meeting
scheduled for April 29 has been reinstated.
§
Mayor’s Task Force on
Climate Protection meeting on Tuesday, April 29, 4:30 p.m. Location:
City Commission Room, First Floor, City Hall.
§
City Commission meetings
with Department Heads regarding 2009 budget – May 21, 2:00 – 5:00 p.m. and May 22, 2:00 – 5:00 p.m. Location:
City Commission Room, First Floor, City Hall.
§
City Commission Study
Session, June 9, 3:00 – 5:00 p.m.
Location: TBD. Topic:
2009 Budget
§
City Commission Study
Session, July 14, 3:00 – 5:00 p.m.
Location: TBD. Topic:
2009 Budget.
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*City Commission meeting dates are in black bold
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I. CURRENT
VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming
vacancies on City of
One (1) position, held by Jeff Hardie,
expires 03/31/08. Mr. Hardie does not
wish to be reappointed to an additional term. One (1) position, held by Oliver,
expires 03/31/08. Mr. Oliver has served
two consecutive terms and is not eligible for reappointment to an additional
term.
Board
of Plumbers and Pipe Fitters:
One (1) vacancy for the un-expired position
held by Frank Lewis, which expires 04/30/09.
One (1) position, held by Jim Carpenter, will expire 04/30/08. Mr. Carpenter is serving his second term and
is not eligible for reappointment to an additional term.
One (1) vacancy (Board of Directors) for
the un-expired position held by Lisa Johnson, which expires 09/30/09.
Mechanical
Board Code of Appeals:
One (1) position, held by Kevin Chaney,
expires 03/31/08. Mr. Chaney is eligible
for reappointment to an additional term.
One (1) position, held by Carol Hatton,
expires 04/30/08. Ms. Hatton is eligible
for reappointment to an additional term.
One (1) position, held by John Nalbandian,
expires 04/30/08. Mr. Nalbandian has
served two consecutive terms and is not eligible for reappointment to an
additional term. One (1) position, held
by Ron Hurst, expires 04/30/08. Mr.
Hurst is eligible for reappointment to additional terms.
Two (2) positions, held by David Hamby and
Richard Heckler, expire 04/30/08. Both
are eligible for reappointment to additional terms. One (1) position, held by Paul Graves,
expires 04/30/08. Mr. Graves has served
two consecutive terms and is not eligible for reappointment to an additional
term.
This committee will help develop recommendations regarding the
construction of