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CITY COMMISSION

MEETING AGENDA

September 26, 2006 - 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 09/21/06)

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A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim the week of October 8 – 14 as Kansas Family and Community Education Week.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 09/12/06.

2. Receive minutes from various boards and commissions:

Hospital Board meeting of 08/16/06

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Approve the sale of surplus vehicles through Gov Deals. Staff Memo

b) Set Bid Opening Date of October 17^th, 2006 for the weatherization of 44 homes (weather-stripping of doors, attic insulation and storm windows).

c) Authorize contract extension with Gould Evans Architects for $18,943 in additional architecture planning services for the library expansion project for a total authorized amount of $75,943. Staff Memo

d) Authorize the City Manager to pursue a contract for purchase of green tags from Zephyr Energy at a cost of $8,700. Staff Memo

7. Adopt on first reading, Ordinance No. 8021, amending portions of the Public Offense Code. Staff Memo

8. Adopt on second and final reading, Ordinance No. 8038, allowing the temporary sale, possession, and consumption of alcoholic liquor at Burcham Park from noon to 10:00 p.m. Staff Memo

9. Adopt Resolution No. 6685, supporting a local “Plug-In Lawrence” campaign. The Recycling & Resource Conservation Advisory Board recommended City Commission support for the National Plug-in Partner Campaign as considered by the City Commission on September 12, 2006.

10. Approve, subject to conditions, SP-08-72-06: A site plan for a temporary parking lot during construction of building addition to West Jr. High School. Proposed location, west side of intersection of Schwarz Road and Yale Road. Submitted by Landplan Engineering for USD 497, property owner of record. Staff Report Site Plan

11. Authorize the Mayor to sign a Release of Mortgage for Kim Windholz, 1934 W. 3^rd Street. Staff Memo

12. Approve as “signs of community interest” two (2) banners to span across E. 8^th Street that will notify the public of the “Get Downtown” event on October 6, 2006. The banners will be placed on September 27, 2006 and removed on October 10, 2006. Request Sign Permit Application & Materials Banner Design Westar Approval

C. CITY MANAGER’S REPORT: CM Report

ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Receive staff report concerning possible City authorization for advisory election on resolution requested by the Lawrence Coalition for Peace and Justice. Staff Memo Coalition's Recommended Resolution

ACTION: Receive staff report.

E. PUBLIC COMMENT

D. REGULAR AGENDA ITEMS (cont):

2. Consider motion to recess into executive session for 30 minutes the purpose of discussion of possible acquisition of real estate. The justification for the executive session is to keep possible terms and conditions of possible real estate acquisition confidential at this time. The regular session of the City Commission will resume in the Commission meeting room.

ACTION: Approve motion, if appropriate.

F. FUTURE AGENDA ITEMS: Staff Memo

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

1. Establish date of November 28 at 5:00 p.m. for the study session date with Douglas County and the Chamber of Commerce on the topic of economic development.

REMINDERS:

§ Commissioners recessed the September 19, 2006 City Commission meeting and will reconvene into executive session on Saturday, September 23, 2006 at the US Bank Building, 900 Massachuetts Street, Lower Level, at approximately 7:30 a.m. to discuss non-elected personnel matters. The Commissioners will recess the executive session at approximately 6:00 p.m. and reconvene back into executive session on Sunday, September 24, 2006 at the US Bank Building, 900 Massachuetts Street, Lower Level, at 8:30 a.m. to discuss non-elected personnel matters and will adjourn at approximately 3:30 p.m.

§ Context Sensitive Design – Broaden Your Designs, Not Your Roads!, sponsored by APWA, is scheduled for Wednesday, October 11, 2006 at 10:00 a.m. Location: City Commission Room.

§ There is a study session scheduled for October 12 at 9:00 a.m. in the City Commission Room, first floor City Hall. Topic: Meet with Neighborhood Resources Advisory Committee to discuss goals and allocations for the 2007 (08/01/07 – 07/31/08) program year.

§ October 15 – 17, 2006, City Commissioners will be meeting with federal legislators and staff in Washington, D.C.

§ The October 31, 2006 City Commission meeting has been cancelled due to it being the fifth Tuesday of the month.

§ The annual Aquila luncheon meeting is scheduled for October 31, 2006. Location and time to be determined.

§ City Offices will be closed on Thursday, November 23 and Friday, November 24, in observance of the Thanksgiving Holiday.

GOALS: Goals Document

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals:

One (1) position, held by Les Hannon, will become vacant on 09/30/06. Mr. Hannon has served two consecutive terms and is not eligible for reappointment to an additional term.

Contractor Licensing Board:

This is a new board that will have the responsibility of reviewing contractor licensing violations. The board shall, to the extent of qualified individuals willing to serve, consist of the following nine (9) members: One (1) certified building code official with City of Lawrence, one (1) licensed by State of Kansas as an architect, civil or professional engineer (3 year term) , one (1) licensed general contractor of employee of such contractor (4 year term), one (1) licensed building contractor or employee of such contractor (3 year term), one (1) licensed residential contractor or employee of such contractor (3 year term), one (1) general public representative (4 year term), one (1) licensed electrical contractor or employee of such contractor and be a member in good standing with the Board of Electrical Appeals (2 year term), one (1) licensed plumbing contractor or employee of such contractor and be a member in good standing with the Board of Plumbers and Pipe Fitters (2 year term), one (1) licensed mechanical contractor or employee of such contractor and be a member in good standing with the Board of Mechanical Appeals (2 year term).

Community Commission on Homelessness:

One (1) vacancy for the un-expired position held by Barbara Hogue, which expires 12/31/07.

Convention and Visitors Bureau Advisory Board:

One (1) vacancy for the position held by Ron Desch, which expired 07/01/06. This position is required to be held by someone in the hotel industry.

Douglas County Advocacy Council for Aging:

One (1) vacancy for the un-expired position held by Frank Day that will expire 12/31/08, and one (1) vacancy for the un-expired position held by John Studdard that will expire 12/31/07.

Grant Review Board:

One (1) vacancy for the un-expired position held by Loralee Stevens (Target Neighborhood) that expires 12/31/08.

Hospital Board:

One (1) position held by Donna Osness, expires 09/30/06. Ms. Osness has served two consecutive terms and is not eligible for reappointment to an additional term. Two (2) positions held by Dr. Mark Praeger and Sheryl Jacobs, expire 09/30/06. Both Dr. Praeger and Ms. Jacobs are eligible for reappointment to additional terms.

Human Relations Commission:

Three (3) positions held by Robert Mikesic, Steven Ramirez, and Teresa Wilke expire 09/30/06. All have served two consecutive terms and are not eligible for reappointment to additional terms. Two (2) positions held by Barbara Hillmer and Dr. Robert Augelli expire 09/30/06. Ms. Hillmer and Dr. Augelli are eligible for reappointment to additional terms.

Jayhawk Area Agency on Aging:

One (1) vacancy for the position held by Nancy Burns, which expires 09/30/06.

Lawrence Alliance:

There is one current vacancy on this board.

Lawrence Arts Commission:

One (1) vacancy for the un-expired position held by Mary McCabe, which expires 01/31/07.

Mechanical Code Board of Appeals:

One (1) vacancy for the un-expired position, held by Frank Estrada, which expires 03/31/08.

Neighborhood Resources Advisory Committee:

One (1) vacancy for the un-expired position, held by Donna Duncan (East Lawrence Representative), which expires 09/30/06. Three (3) positions, held by Patti Welty (North Lawrence Representative), Curtis Harris, and Janet Gerstner expire 09/30/06. All are eligible for reappointment to additional terms.

One (1) vacancy for the un-expired position held by Paula Gilchrist (At-Large Representative), which expires 09/30/07.

Parks & Recreation Advisory Board:

One (1) vacancy for the un-expired position held by Chris Schumm that expires 12/31/08.

Recycling & Resource Conservation Advisory Board:

One (1) vacancy for the un-expired position held by Aimee Stewart that expires 12/31/07.