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CITY COMMISSION

MEETING AGENDA

August 29, 2006 - 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 08/24/06)

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Updates:
The following updates were made on 08/28/06:
• Added corrected City Commission meeting minutesof 08/15/06 to Consent Agenda Item No. 1.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Presentation of the Foundation Award to EMR, Inc.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 08/15/06. 08/15/06 CC Minutes Corrected (added 08/28/06)

2. Receive minutes from various boards and commissions:

Aviation Advisory Board meeting of 06/15/06

Historic Resources Commission meeting of 07/20/06

Arts Commission meetings of 04/12/06 and 05/10/06

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Adopt on first reading, Charter Ordinance No. 38, repealing Charter Ordinance No. 19, relating to City purchasing practices for certain City improvements. Four affirmative votes are required for a charter ordinance.

6. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8028, allowing the temporary sale, possession, and consumption of alcoholic liquor on the west side of South Park on September 9, 2006. Staff Memo

b) Ordinance No. 8031, adopting the 2006 Edition of the Standard Traffic Ordinance. Staff Memo

7. Adopt the following Resolutions:

a) Resolution No. 6676, authorizing the Mayor to execute Surface Transportation Project Agreement No. 139-06 with the Kansas Department of Transportation, and authorize the Mayor to execute Agreement No. 126-06, for the construction of Kasold Drive from Peterson Road to the Kansas Turnpike project. Staff Memo

b) Resolution No. 6678, authorizing the issuance of general obligation bonds in the amount of $1,200,000 for the construction of Kasold Drive from Peterson Road to the KTA project. Staff Memo

8. Authorize the Mayor to sign a Release of Mortgage for Corene Nelson, 443 Maple. Staff Memo

9. Approve work of art permit for People’s Bank, 4831 W. 6^th Street, pursuant to Lawrence Arts Commission recommendation. Staff Memo & Attachments

10. Approve recommendation to enter into a contract with Treanor Architects to conduct a feasibility study and needs assessment of sports and athletic facilities in Lawrence in an amount not to exceed $63,000. School District, County and Chamber of Commerce are partners in the funding of this study. Staff Memo & Attachments

11. Approve Right-of-Way Permit application and request for City financial participation of $5,000 for “Get Downtown”, a live musical event. Approve use of right-of-way for sale, possession and consumption of alcohol. Request for Event Site Plan Businesses Contacted & Approvals Right-of-Way Permit Application Proof of Insurance Financial Participation Request

C. CITY MANAGER’S REPORT: CM Report

ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Receive comments from Kathy Gragg concerning animal control ordinance.

ACTION: Receive comments.

Background information on dangerous dog ordinance.

Grinstead Letter of 08/21/06

2. Receive staff report concerning population estimates from the US Census Bureau. Population Estimates Issues Memo Population Challenge Staff Memo Population Estimate Best Practice Method Memo Population Estimate City Methods Memo Population Challenge Power Point Presentation - Added 08/30/06

ACTION: Authorize staff to proceed with challenge to the US Census Population Estimates, if appropriate.

3. Receive meeting summary report from Black & Veatch for the Wakarusa Water Reclamation Facility – Public Meeting #4. WWRF Executive Summary

ACTION: Direct staff to proceed with land acquisition for recommended site for location of the facility, if appropriate.

4. Consider motion to recess into executive session to discuss possible acquisition of real estate for 20 minutes. The justification for the executive session is to keep possible terms and conditions of possible acquisition confidential at this time. The regular meeting will resume in the Commission meeting room.

ACTION: Approve motion, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

1. Establish Thursday, October 5, 2006 as a study session date for the City Commission to meet with the Neighborhood Resources Advisory Committee Advisory Board to discuss goals and allocations for the 2007 (08/01/07 – 07/31/08) program year.

REMINDERS:

§ Design Charette for 8^th & Pennsylvania Neighborhood Redevelopment Project is scheduled for Saturday, August 26 from 8:00 a.m. – 5:00 p.m. Location: New York Elementary School, 936 New York Street (enter through NE door). Commissioners’ presence is not needed until 2:30 p.m.

§ The City Employee Appreciation Picnic is scheduled for Saturday, August 26 from 3:00 – 8:00 p.m. at Broken Arrow Park.

§ The Lawrence Schools Foundation Breakfast is on Thursday, August 31 at 7:30 a.m. at the Lawrence Holidome.

§ The initial visit for the American Institute for Architects Sustainable Design Assessment Team (SDAT) with AIA team leader Bill Gilchrist is scheduled for Thursday, August 31, 2006 from 9:30 – 10:15 a.m. Location: USD 497 Administrative Office, 110 McDonald Drive, Superintendent’s Conference Room.

§ There is an executive session planned for Thursday, September 7 from 4:30 – 6:00 p.m. to discuss non-elected personnel matters.

§ There is a study session scheduled for September 14 at 9:00 a.m. in the City Commission Room, first floor, City Hall. Topic: Final Report from Management Partners on Performance Measurement and Management program.

§ Lawrence City Commissioners will be touring several facilities in Topeka, including: Topeka Public Library, Topeka Rescue Mission, and Hummer Sports Complex immediately following the study session on Thursday, September 14. Draft Itinerary

§ There is a Neighborhood public meeting to discuss the greenbelt parks plans on Wednesday, September 20, 2006 from 7:00 – 9:00 p.m. Location: Langston Hughes Elementary multi purpose room.

GOALS: Goals Document

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Convention and Visitors Bureau Advisory Board:

One (1) vacancy for the position held by Ron Desch, which expired 07/01/06.

Douglas County Advocacy Council for Aging:

One (1) vacancy for the un-expired position held by Frank Day that will expire 12/31/08, and one (1) vacancy for the un-expired position held by John Studdard that will expire 12/31/07.

Grant Review Board:

One (1) vacancy for the un-expired position held by Loralee Stevens (Target Neighborhood) that expires 12/31/08.

Lawrence Alliance:

There is one current vacancy on this board.

Mechanical Code Board of Appeals:

One (1) vacancy for the un-expired position, held by Frank Estrada, which expires 03/31/08.

Neighborhood Resources Advisory Committee:

One (1) vacancy for the un-expired position held by Donna Duncan (East Lawrence Representative), which expires 09/30/06.

One (1) vacancy for the un-expired position held by Paula Gilchrist (At-Large Representative), which expires 09/30/07.

Parks & Recreation Advisory Board:

One (1) vacancy for the un-expired position held by Chris Schumm that expires 12/31/08.

Recycling & Resource Conservation Advisory Board:

One (1) vacancy for the un-expired position held by Aimee Stewart that expires 12/31/07.