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CITY COMMISSION MEETING AGENDA August 8, 2017 – 5:45 p.m. (Posted on webpage at 4:25 p.m. on 08/03/17) (10MB files take approximately 45 seconds to open)
City Commission Room, First Floor of City Hall 6 East 6th Street |
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The City Commission reserves the right to amend, supplement, or re-order
the agenda during the meeting.
Update:
08/08/17 @ 2:20 p.m.:
- Added correspondence to Consent Agenda Item No. 7c – Receive update from City Manager’s Office on Art Place Grant Funds
08/07/17 @ 1:45 p.m.:
- Added correspondence to the Work Session agenda.
08/04/17 @ 2:20 p.m.:
- Updated the public art program framework on Consent Agenda Item No. 7c – Receive update from City Manager’s Office on Art Place Grant Funds;
- Updated the City Manager’s Report; and
- Work Session - Revised the Advisory Board Matrix by moving the Senior Resource Center for Douglas County Board of Directors to the Governing Body section of the Matrix.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >
1. Proclaim August 6 – 12, 2017 as Farmers Market Week.
B. CONSENT AGENDA: Play Video >
Mayor Soden requested removal of item 4-m for a separate vote.
Commissioner Larsen and a member of the public requested removal of item 7 for a separate vote.
Moved by Commissioner Amyx, seconded by Commissioner Herbert, to approve the consent agenda as below except for items 4-m and 7. Motion carried unanimously.
Play Video >
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 08/01/17.
2. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 9384, for a Comprehensive Plan Amendment (CPA-17-00135) to Horizon 2020, Chapter 7, to amend the boundary of the Oread West Research Park, related to rezonings Z-17-00079 and Z-17-00080 for the undeveloped properties north of Legends Drive and in the 1100 block of Biltmore Drive and Research Park Drive. (PC Item 5A; approved 7-3 on 4/24/17)
b) Ordinance No. 9385, rezoning (Z-17-00079) approximately 25.4 acres from IBP (Industrial/Business Park) District to RS7 (Single-Dwelling Residential) District, located in the 1100 Block of Biltmore Drive and Research Park Drive. (PC Item 5B; approved 7-3 on 4/24/17)
c) Ordinance No. 9386, rezoning (Z-17-00080) approximately 10.0 acres from IBP (Industrial/Business Park) District to RM12D (Multi-Dwelling Residential) District, 1100 Block of Biltmore Drive and Research Park Drive. (PC Item 5C; approved 7-3 on 4/24/17)
d) Ordinance No. 9389, authorizing and providing for the construction of stormwater drainage improvements at the intersection of 23rd Street and Ousdahl Road, and authorizing the issuance of General Obligation Bonds for the project.
e) Ordinance No. 9381, rezoning (Z-17-00217) approximately 1.13 acres from RS5 (Single-Dwelling Residential) District to RS7 (Single-Dwelling Residential) District, located at 309, 321, 325, and 331 Indiana Street. (PC Item 3; approved 8-0 on 6/28/17)
f) Ordinance No. 9379, allowing the sale, possession and consumption of alcohol in the public right-of-way in the 900 block of New Hampshire Street on Friday, September 29, 2017, from 9:00 a.m. to 11:59 p.m. during the 2017 Final Friday event.
g) Ordinance No. 9378, allowing the sale, possession and consumption of alcohol in the public right-of-way on Massachusetts Street, between North Park and South Park Streets, on Sunday, August 27, 2017 from 9:00 a.m. to 6:00 p.m. during the 2017 Kansas State Fiddling and Picking Championships event.
h) Ordinance No. 9380, allowing the sale, possession and consumption of alcohol in the public right-of-way on Friday, September 1, 2017 in the 1000 block of Massachusetts Street for the Live on Mass event.
i) Ordinance No. 9388, increasing the 2017 expenditure authority.
j) Ordinance No. 9375, establishing 2018 water and sewer rates, and system development charges.
k) Ordinance No. 9371, establishing 2018 stormwater service rates, effective November 15, 2017.
l) Ordinance No. 9370, establishing 2018 solid waste rates, effective November 15, 2017.
m) Ordinance No. 9387, approving and appropriating the 2018 City of Lawrence Operating and 2018-2022 Capital Improvement Budget.
Moved by Commissioner Amyx, seconded by Commissioner Herbert, to adopt on second and final reading Ordinance 9387. Aye: Vice Mayor Boley, Commissioner Amyx, Commissioner Herbert, Commissioner Larsen. Nay: Mayor Soden. Motion carried 4-1.
Play Video >
5. Approve a Special Event Permit, SE-17-00363, for a pie auction at the Sunrise Project, located at 1501 Learnard Avenue to run from 5:00 p.m. to 8:00 p.m. on Saturday, August 26, 2017. Submitted by Emily Hampton of Sunrise Project, for Sunrise Green, LLC, property owner of record. Staff Memo & Attachments
6. Accept dedication of easements associated with Minor Subdivision, MS-17-00201, for Rockledge Hotel Addition, a two-lot subdivision on approximately 3.80 acres, located at 2222 W. 6th Street. Submitted by Bartlett & West Inc, for Rockledge Hotels LLC, property owner of record. Staff Memo & Attachments
7. Approve the following items related to the East Ninth Street Project – Project No. PW1502: Staff Memo & Attachments
a) Authorize the City Manager to execute an Engineering Services Agreement with Bartlett & West Engineers in the amount of $169,990 for the design plans for the East Ninth Street Project, Project No. PW1502.
b) Adopt Resolution No. 7220, authorizing the issuance of General Obligation Bonds in the amount of $2,500,000, plus the cost of issuance and interest for the East Ninth Street Project.
c) Receive update from City Manager’s Office on Art Place Grant Funds. Staff Memo & Attachments (updated 08/04/17) Correspondence (added 08/08/17)
Moved by Mayor Soden, seconded by Commissioner Herbert, to authorize the City Manager to execute an Engineering Services Agreement with Bartlett & West Engineers in the amount of $169,990 for the design plans for the East Ninth Street Project, Project No. PW1502; and, adopt Resolution No. 7220, authorizing the issuance of General Obligation Bonds in the amount of $2,500,000, plus the cost of issuance and interest for the East Ninth Street Project; and, receive update from City Manager’s Office on Art Place Grant Funds. Motion carried unanimously.
Play Video >
8. Authorize the City Manager to execute licenses for use of city properties as part of the Common Ground Program’s incubator farm program to the following growers: Nancy Hunt (1.0 acres), David Gundy (0.25 acres), Antonia States (0.5 acres). Staff Memo & Attachments
9. Authorize the Mayor to sign a Release of Mortgage for Jill Enyart, 1132 Rhode Island Street. Staff Memo
10. Authorize the Mayor to sign a Release of Lien Agreement for Betty Childers, 307 Illinois Street. Staff Memo
C. PUBLIC COMMENT: Play Video >
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. COMMISSION ITEMS:
E. CITY MANAGER’S REPORT: Report & Attachments (Updated 08/04/17) Play Video >
F. CALENDAR: Meeting List 2018 Budget Calendar Play Video >
1. Staff memo requesting direction on Joint Meeting requests from USD 497 and Douglas County.
· Commissioners have been invited to attend the United Way of Douglas County ribbon cutting to celebrate their 20th anniversary at the current location on Tuesday, August 15 at 11:30 a.m. Location: 2518 Ridge Court, Suite 200.
· City offices are closed on Monday, September 4, in observance of Labor Day.
· Lawrence Chamber of Commerce Taste of Lawrence, Thursday, September 7, 4:00 – 7:00 p.m. Location: Meadowbrook Apartments.
· City offices are closed November 23-24 in observance of the Thanksgiving holiday.
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*dates in bold indicate City Commission meeting date
G. ADJOURN:
1. The City Commission will need to entertain a motion to adjourn the regular City Commission Meeting before moving into the work session.
Moved by Commissioner Amyx, seconded by Commissioner Herbert, to adjourn at 6:46 p.m. Motion carried unanimously.
Play Video >
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CITY COMMISSION WORK SESSION AGENDA August 8, 2017
City Commission Room, First Floor of City Hall 6 East 6th Street |
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(The work session will begin immediately following the
completion of the City Commission Meeting)
The work session provides an opportunity for the City Commission to discuss items in greater detail. As a general practice, the Commission will not make decisions on items presented during this time; rather they will refer the items to staff for follow up, if necessary. Public comment related to the work session topics will be allowed at the end of the discussion on each item. Each person will be limited to three (3) minutes for public comment.
1. Discussion on City Advisory Boards/Committees/Commissions.
Staff Memo & Attachments (Updated 08/04/17) Draft Administrative Policy Advisory Board Matrix - Updated 08/04/17 PowerPoint Correspondence - Added 08/07/17
CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Affordable Housing Advisory Board
Three positions expire 12/31/17 and are all eligible for reappointment. There are eligibility requirements for this board.
Board of Zoning Appeals/Sign Code Board of Appeals
Two positions expire 09/30/17, with one position eligible for reappointment to additional terms, and one position becoming vacant.
Building Code Board of Appeals:
One position expires 11/30/17 and is not eligible for reappointment. This position is designated for an architect.
Citizen Advisory Board for Fair and Impartial Policing:
One vacancy for a position that expired 03/01/16 and one vacancy for a position that expires 03/01/19. Two positions expire 03/01/17 and are eligible for reappointment to additional terms.
Community Development Advisory Committee:
Two positions, designated for low/mod representatives, expire 09/30/17, and are both eligible for reappointment to additional terms. One additional position, designated as an at-large position, expires 09/30/17 and is eligible for reappointment to an additional term.
Five positions expire 12/31/17 are all eligible to serve additional terms. There are eligibility requirements for this board.
Douglas County Community Corrections Advisory Board:
One vacancy for a position that expired 05/31/16.
Douglas County Senior Services Board:
One position expires 12/31/17 and is eligible for reappointment to an additional term.
Three positions expire 12/31/17 and are eligible for reappointment to additional terms. There are eligibility requirements for this board.
Homeless Issues Advisory Committee:
Two positions expire 12/31/17 and are both eligible for reappointment to additional terms.
Two positions expire 09/30/17 and are both eligible for reappointment to additional terms.
One vacancy for a position that expires 09/30/17. Three additional positions expire 09/30/17 and are all eligible for reappointment to additional terms.
One position on the Board of Directors expires 09/30/17 and will become vacant.
Five positions expire 11/30/17.
Lawrence Douglas County Advocacy Council on Aging:
Five positions expire 12/31/17. Four positions are eligible for reappointment to additional terms and one position will become vacant.
One vacancy for a position that expired 03/31/17. This position is designated for a person qualified by training and/or experience.
One position expires 04/30/17 and will become vacant.
Plumbing Code Board of Appeals:
One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber.
Public Transit Advisory Committee:
Three positions expire 12/31/17, with two positions eligible for reappointment and one position becoming vacant.
One position expired 12/31/16. Five additional positions expire 12/31/17, with four positions eligible for reappointment and one position becoming vacant.
Sustainability Advisory Board:
One vacancy for a position that expires 12/31/18. One additional position expires 12/31/17 and is eligible for reappointment to an additional term.
Two positions expire 12/31/17 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.