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CITY COMMISSION

MEETING AGENDA

January 19, 2016 – 5:45 p.m.

(Posted on webpage at 5:00 p.m. on 01/14/16)

(10MB files take approximately 45 seconds to open)

Updates:

01/19/16 @ 9:40 a.m.:

Deferring Regular Agenda Item No. 3 to 01/26/16 – Consider approving Findings of Fact regarding the City’s disapproval of Zoning Map Amendment Application, No. Z-15-00327.
Regular Agenda Item No. 1 – Updated PowerPoint Presentation.
Regular Agenda Item No. 1 – Added Menard’s PowerPoint Presentation.

01/15/16 @ 4:10 p.m.:

Added Findings of Fact to Regular Agenda Item No. 3.

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 11/03/15, 11/10/15, and 11/17/15.

2. Receive minutes from various boards and commissions:

Building Code Board of Appeals meetings of 10/08/15 and 11/12/15

Public Transit Advisory Committee meeting of 11/10/15

3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Set a Bid Date of February 9, 2015 and Accept the Traffic Control Plan for Bid No. B1600 – Iowa Street, 25^th to 27^th Waterline Replacement Project UT1511. Staff Memo & Attachments

b) Award bid for one (1) half-ton truck for the Finance Department to Laird Noller Ford, for $22,213, following the City’s one percent (1%) local preference purchasing policy. Bid Memo

c) Approve purchase of 18 FLIR K-55 Thermal Imaging Cameras and vehicle chargers for the Fire/Medical Department, from Jerry Ingram Fire and Rescue, in the amount of $100,269. Bid Memo

d) Award Bid No. B1564 for UT1508 2015 Sanitary Sewer Rehabilitation CIPP Project to SAK Construction, LLC and authorize the Interim City Manager to execute a contract agreement in the amount of $1,263,069.50. Authorize the Interim City Manager the discretion to add additional sanitary sewer mains found through the Rapid I/I Reduction Program to the project at the contract unit prices. Staff Memo & Attachments

e) Authorize the Interim City Manager to execute an Engineering Services Agreement with BG Consultants in the amount of $24,319.00 for Preliminary Design Phase Engineering Services for Project UT1513 Sanitary Sewer Main Replacement Naismith Drive and Crescent Road. Staff Memo & Attachments

7. Adopt on second and final reading, the following ordinances:

a) Ordinance No. 9185, allowing the sale, possession and consumption of alcohol in the public right-of-way in the 100 block of east 8^th Street, and the 900 block of New Hampshire Street during the Buskerfest event.

b) Ordinance No. 9187, for landmark designation of 1345 West Campus Road.

c) Ordinance No. 9188, for landmark designation of 1005 Sunset Drive.

d) Ordinance No. 9189, for landmark designation of 304 and 302 Indiana Street.

e) Ordinance No. 9190, for landmark designation of 1624 Indiana Street.

f) Ordinance No. 9191, allowing the sale, possession and consumption of alcohol on the public right-of-way in the 900 block of New Hampshire Street during the Art Tougeau event.

g) Ordinance No. 9195, rezoning (Z-15-00524) approximately 3 acres from County A (Agricultural) District to RS10 (Single-Dwelling Residential) District, located at 1041 N 1700 Road (Westwood Hills). (PC Item 3A; approved 8-0 on 12/14/15)

h) Ordinance No. 9196, annexing (A-15-00525) approximately 3 acres, located at 1041 N 1700 Road (Westwood Hills). Initiated by City Commission on 10/27/15.

8. Authorize the City Manager to execute a License Agreement permitting Summer Tree Office, L.L.C., to place a business sign in the West Sixth Street Right of Way in accordance with the terms of that Agreement. Staff Memo & Attachments

9. Authorize City Manager to execute development agreement for project PW1538 - Access Management Improvements at Qdoba and T-Mobile. Staff Memo & Attachments

10. Authorize staff to solicit Request for Proposals for an affordable housing demonstration project to be funded through the Affordable Housing Trust Fund. Staff Memo & Attachments

11. Authorize the Mayor to sign Releases of Mortgage for: Staff Memo

a) Steven and Brandi Stauffer, 723 Walnut;

b) Javan P. Poly and Jenny S. Poly, 1300 Fair Lane; and

c) Delores Bryant, a/k/a Delores N. Roberts, 865 Lyon Street.

C. CITY MANAGER’S REPORT: Report & Attachments

D. PUBLIC COMMENT:

ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

E. REGULAR AGENDA ITEMS:

1. Receive recommendation from the Public Incentives Review Committee and conduct a public hearing regarding the request for a fifty percent (50%) partial property tax abatement from Menard, Inc., on property at Lawrence VenturePark, Lawrence, Kansas and consider adopting Resolution No. 7148, granting a 10 year, fifty percent (50%) tax abatement for the property at Lawrence VenturePark, and consider adopting on first reading, Ordinance No.9192, authorizing a grant from the City for $549,350, to be paid over a 10 year period and a City special assessment prepayment grant not to exceed $250,000, subject to the terms and conditions specified within a Development Agreement, and consider authorizing the Mayor to execute a Purchase and Sale Agreement with Menard, Inc., for property at Lawrence VenturePark. Staff Memo & Attachments PowerPoint Presentation - Updated 01/19/16 Correspondence Menard’s PowerPoint Presentation – Added 01/19/16

ACTION: Receive recommendation from Public Incentives Review Committee and conduct public hearing. Adopt Resolution No. 7148, granting a 10 year, fifty percent (50%) tax abatement for the property at Lawrence VenturePark, and adopt on first reading, Ordinance No.9192, authorizing a grant from the City for $549,350, to be paid over a 10 year period and a City special assessment prepayment grant not to exceed $250,000, subject to the terms and conditions specified within a Development Agreement, and authorize the Mayor to execute a Purchase and Sale Agreement with Menard, Inc., for property at Lawrence VenturePark, if appropriate.

2. Consider authorizing the Mayor to execute an employment agreement with Thomas M. Markus for the position of City Manager for the City of Lawrence, Kansas. Staff Memo & Attachments

ACTION: Authorize the Mayor to execute an employment agreement with Thomas M. Markus, for the position of City Manager, if appropriate.

3. DEFERRED. Consider approving Findings of Fact regarding the City’s disapproval of Zoning Map Amendment Application, No. Z-15-00327, seeking to rezone approximately 59.8 acres from RS10 (Residential) District to CR (Regional Commercial) District, and Zoning Map Amendment Application, No. Z-15-00328, seeking to rezone approximately 6.7 acres from RS10 (Residential) District to OS (Open Space) District, all of which is located on the southeast corner of the interchange of K-10 and US 59 Highways. Findings of Fact - Added 01/15/19

~~ACTION:~~ ~~Approve Findings of Fact, if appropriate.~~

4. Consider motion to recess into executive session for approximately 20 minutes for the purpose of consultation with attorneys for the City deemed privileged in the attorney client relationship. The justification for the executive session is to keep attorney client matters confidential at this time. The City Commission will resume its regular meeting in the City Commission Room at the conclusion of the executive session.

ACTION: Approve motion, if appropriate.

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS: City Commission Work Plan

H. CALENDAR: Meeting List

· Thursday, January 14, 7:00 p.m. – Boys and Girls Club Youth of the Year Award. Location: Liberty Hall.

· Martin Luther King, Jr. events:

o Sunday, January 17, 6:30 p.m. – Gospel Musical. Location: Free Methodist Church

o Monday, January 18:

§ 7:30 a.m. - Community Breakfast at Maceli’s

§ 4:30 p.m. – Candlelight Vigil at KU Campus, Strong Hall

§ 5:15 p.m. – Theatre Group Performance at Kansas Union

o Tuesday, January 19:

§ 5:00 – 7:00 p.m. – New York School Chili Feed

o Thursday, January 21:

§ 3:00 p.m. – SUA Tea @ 3, with I Have a Dream speech at Kansas Union, 4^th Floor

§ 6:30 p.m. – Lawrence School District MLK Awards Event, South Middle School.

· City offices closed Monday, January 18, in observance of Martin Luther King, Jr. Day.

· Lawrence Chamber of Commerce Annual Meeting, Friday, January 29, 5:30 – 9:30 p.m. Location: Abe & Jake’s Landing, 8 East 6^th Street.

· City offices closed Monday, February 15, in observance of Presidents’ Day.

· City of Lawrence Employee Service Awards, Wednesday, February 17, 11:30 a.m. – 1:30 p.m. Location: Douglas County Fairgrounds, Building 21 – 2120 Harper Street.

· KCADC welcome reception for incoming President and CEO, Tim Cowden, Tuesday, February 23, 4:00 – 6:00 p.m. Location: BTBC, 2029 Becker Drive.

· National League of Cities Congressional City Conference, March 5 – 9, Washington DC.

*dates in bold indicate City Commission meeting date

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Citizen Advisory Board for Fair and Impartial Policing:

Two positions expire 03/01/16 and both are eligible for reappointment to additional terms.

Community Development Advisory Committee:

One vacancy for a position that expires 09/30/17 and two vacancies for positions that expire 09/30/18. These positions are designated for low/mod areas.

Contractor Licensing Board:

Two vacancies for positions that expired 12/31/15. These positions are designated for an at-large position and general contractor position. One vacancy for a position that expires 12/31/18. This position is designated for an architect/engineer.

Douglas County Senior Services Board:

One vacancy for a position that expired 12/31/15.

Electrical Code Board of Appeals:

One vacancy for a position that expires 03/31/18. This position is designated for a Journeyman Electrician. Two positions expire 03/31/16, with one being designated for a representative from the Fire/Medical Department and becoming vacant and the other position (at-large position) eligible for reappointment to an additional term.

Fire Code Board of Appeals:

One position expires 01/31/16 and is eligible for reappointment to an additional term.

Historic Resources Commission:

Three positions expire 03/01/16, with one position designated for an architect, becoming vacant. Two positions, designated for a historian and architect are eligible for reappointment to additional terms.

Joint Economic Development Council:

One vacancy for a position that expired 10/31/15.

Lawrence Alliance:

One vacancy for a position that expires 11/30/15. One additional position expires 11/30/15 and is eligible for reappointment to an additional term.

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/17.

Mechanical Board of Appeals:

One position expires 03/31/16.

Mental Health Board:

One position expires 04/30/16 and is eligible for reappointment to an additional term.

Plumbing Code Board of Appeals:

Two positions expire 04/30/16, with one position (Journeyman Plumber) becoming vacant, and one position (contractor) eligible for reappointment to an additional term.

Public Health Board:

One position expires 03/31/16 and is not eligible for reappointment.

Public Incentive Review Committee:

One position expires 01/31/16 and is eligible for reappointment to an additional term.

Public Library Board:

Two positions expire 04/30/16, with one position becoming vacant and one position eligible for reappointment to an additional term.

Public Transit Advisory Committee:

One vacancy for a position that expired 12/31/15.

Sales Tax Audit Committee:

One position expires 04/30/16 and is eligible for reappointment to an additional term.

Sister Cities Advisory Board:

Three positions expired 12/31/15 and are eligible for reappointment to additional terms.

Social Service Funding Advisory Board:

One vacancy for a position that expires 08/31/16. Two positions expired 08/31/15 and one position is eligible for reappointment to an additional term.

Sustainability Advisory Board:

Five positions expire 12/31/15 and are eligible for reappointment to additional terms.

Traffic Safety Commission:

One vacancy for a position that expires 04/30/18. Three positions expire 04/30/16 and are eligible for reappointment to additional terms.