Memorandum

City of Lawrence

Finance

TO:	Bryan Kidney, Director of Finance
FROM: CC:	Robert Aaron Public Works Fleet Manager Robert Cannon, Utility Billing Supervisor
DATE:	1/6/2016
RE:	Authorization for purchase of One (1) Half ton truck replacement for Utility Billing

Background

The City Commission authorized funds for the replacement of Utility Billing Division equipment in the 2016 budget process.  Bids were sent as required by the city’s purchasing policy.  Unit 224, a 2005 F150, has met the city’s replacement criteria.  The equipment replacement schedule is based on age, mileage, hours of use, and cost of maintenance and upkeep.

Staff Recommendation

Central Maintenance Garage and Utility Billing staff recommend the purchase of one (1) half ton truck from Laird Noller Ford following the city’s one percent local preference policy.

Vendor	Net Bid	Meets Specification
Laird Noller Ford	$22,213.00	Yes	Meets the 1% purchasing policy
Shawnee Mission Ford	$22,108.00	Yes
Davis-Moore Chevrolet	$25,540.00	Yes

Action

Authorize the Finance Department/Utility Billing Division to purchase one (1) half ton truck form Laird Noller Ford for the amount of $22,213.00 following the city’s one percent local preference purchasing policy.