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CITY COMMISSION
MEETING AGENDA
October 27, 2015 – 5:45 p.m.
(Posted on webpage at 4:00 p.m. on 10/22/15)
(10MB files take approximately 45 seconds to open)
Updates:
10/27/15 @ 1:45 p.m.:
- Added Proposed Framework Plan to Regular Agenda Item No. 1(a) – KU Central District Plan;
- Added a staff memo on project history to Regular Agenda Item No. 4 - Oread Storage Tank and Booster Pump Station Replacement;
- Updated the Future Agenda Items Staff Memo; and
- Added a Mental Health Consortium on November 11 to the calendar.
10/26/15 @ 11:15 a.m.:
- Removed Consent Agenda Item No. 5 – Appointments;
- Revised the language of Regular Agenda Item No. 1(b) and added a revised staff memo with attachments – KU Central District Plan;
- Added correspondence to Regular Agenda Item No. 2 – Alvamar Redevelopment; and
- Changed the wording in Regular Agenda Item No. 2(c) – Alvamar Preliminary Development Plan.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Thursday, October 29, 2015 as Lights on AfterSchool.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 06/23/15.
2. Receive minutes from various boards and commissions:
Bicycle Advisory Committee meeting of 09/21/15
Planning Commission meeting of 09/21/15
Public Health Board meeting of 08/17/15
Sustainability Advisory Board meeting of 09/09/15
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve
appointments
as recommended by the Mayor.
6. Bid and purchase items:
a) Award bid for new/spare pump for Kaw Wastewater Treatment Pump Station 5B to DPX SuperCenter for $99,500. Bid Memo
b) Authorize the City Manager to enter into a contract with Nutri-Ject Systems, Inc. for the 2016 Biosolids Land Application, at $14.96 per cubic yard, with the option to extend for additional years at both parties consent and to allow for inflationary increases. Staff Memo
c) Authorize design services for 6th Street and Champion Lane signal plans, Project No. PW1507, to BG Consultants in the amount of $8,500. Bid Memo
d) Approve as sole source purchase, and approve payment to the Lawrence Journal-World for printing and distribution of the 2016 Winter/Spring Activities Guide, for $19,660. Staff Memo
7. Adopt on second and final reading, Ordinance No. 9162, for a Special Use Permit (SUP-15-00334) for an Active Recreation use, an indoor/outdoor KU Tennis Facility, at Rock Chalk Park, located at 6100 Rock Chalk Drive (associated with 100 Rock Chalk Lane).
8. Receive request to annex approximately three (3) acres, A-15-00525, located at 1041 N 1700 Rd, and authorize the Interim City Manager to notify utility companies and Douglas County Rural Water District #1 of the request. Submitted by BG Consultants, Inc., for Wedman Construction Inc., property owner of record. Staff Memo & Attachments
9. Accept dedications of right-of-way and easement, and vacation of right-of-way for Quarry Lane associated with Minor Subdivision, MS-15-00213, for Rockledge Addition No. 2, located west of 2112 Bob Billings Parkway. Submitted by Landplan Engineering, for Robert W. Lichtwardt and Elizabeth T. Lichtwardt Revocable Trust, property owner of record. Staff Memo & Attachments
10. Authorize the Mayor to sign the Release of Mortgage for Benjamin M. Gibler and Dayna J. Lee, 2732 Rawhide Lane. Staff Memo
C. CITY MANAGER’S REPORT: None.
D. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Consider the following items related to the KU Central District Plan:
a) Receive briefing from University of Kansas Officials regarding the KU Central District Plan and Transit Center Update. KU Central District Presentation Transit Staff Memo & Attachments Proposed Framework Plan - Added 10/27/15
ACTION: Direct staff as appropriate.
b) Consider authorizing the Mayor to execute an Engineering Services Agreement with PEC for the completion of Field Check Plans for 19th Street, from Naismith Drive to Iowa Street, in the amount of $166,000, which will be equally split ($83,000 each) between the University of Kansas and the City of Lawrence. Revised Staff Memo & Attachments - Added 10/26/15
ACTION: Authorize the Mayor to execute an Engineering Services Agreement with PEC for the completion of Field Check Plans for 19th Street, from Naismith Drive to Iowa Street, if appropriate.
Consider directing staff to work with KU on the
completion of the Preliminary Design Plans/Field Check Plans for 19th
Street, from Naismith Drive to Iowa Street. Staff
Memo
ACTION: Direct
staff as appropriate.
2. Consider the following items related to Alvamar: Correspondence - Added 10/26/15
a) Consider approving rezoning, Z-14-00552, of approximately 51.85 acres from RS7 (Single-Dwelling Residential) District, RM12 (Multi-Dwelling Residential) District, and PUD [Alvamar] (Planned Unit Development) District to RM24-PD Overlay (Multi-Dwelling Residential Planned Development Overlay) District including property located at 1800, 1809, and 2021 Crossgate Dr. Submitted by Paul Werner Architects on behalf of Alvamar Inc, property owner of record. Adopt on first reading, Ordinance No. 9154, to rezone (Z-14-00552) 51.85 acres from RS7, RM12, and PUD to RM24-PD Overlay, located at 1800, 1809, and 2021 Crossgate Dr. (PC Agenda Item 3A; approved 9-0 on 8/24/15) Staff Report Map of Area Alvamar Development Plans 1967-1986 Alvamar Zoning Prior to 2006 Article 4 Use Group Table PC Minutes Correspondence
ACTION: Approve rezoning, Z-14-00552, of approximately 51.85 acres from RS7(Single-Dwelling Residential) District, RM12 (Multi-Dwelling Residential) District, and PUD [Alvamar] (Planned Unit Development) District to RM24-PD Overlay (Multi-Dwelling Residential Planned Development Overlay) District including property located at 1800, 1809, and 2021 Crossgate Drive and adopt on first reading, Ordinance No. 9154, if appropriate.
b) Consider approving a Special Use Permit, SUP-15-00389, for Active Recreation uses in the Alvamar Planned Development, 1800 and 1809 Crossgate Drive, proposed lots 1 and 3, including tennis courts, swimming pools, and accessory structures to community recreation uses. Submitted by Paul Werner Architects, for Alvamar Inc, property owner of record. Adopt on first reading, Ordinance No. 9155, for Special Use Permit (SUP-15-00389) for Active Recreation uses in the Alvamar Planned Development, 1800 and 1809 Crossgate Drive. (PC Agenda Item 3B; approved 9-0 on 8/24/15) Staff Report Site Plan Map of Area Off Street Parking Summary PC Minutes Correspondence
ACTION: Approve a Special Use Permit, SUP-15-00389, for Active Recreation uses in the Alvamar Planned Development, 1800 and 1809 Crossgate Drive, proposed lots 1 and 3, including tennis courts, swimming pools, and accessory structures to community recreation uses and adopt on first reading, Ordinance No. 9155, if appropriate.
c) Consider approving Preliminary Development Plan,
PDP-15-00247, for Alvamar, containing approximately 50 acres and located at
1809 Crossgate Drive. The plan proposes the construction of a new entrance road
from Bob Billings Parkway, Multi-Dwelling Structures containing 292
dwelling units, Active and Passive Recreation uses including a new
clubhouse and event center, and Assisted
and Independent Living uses containing 124 dwelling units.
Submitted by Paul Werner Architects, for Alvamar Inc, property owner of record.
(PC Agenda Item 3C; approved 9-0 on 8/24/15) Staff Report Residential Building
Elevations Preliminary
Development Plan Map of Area
Off Street Parking
Summary Existing
Golf Course Map PC Minutes Correspondence
ACTION: Approve Preliminary Development Plan, PDP-15-00247, for Alvamar, containing approximately 50 acres and located at 1809 Crossgate Drive, if appropriate.
3. Receive update on Franchise Agreement with Black Hills Energy. Staff Memo & Attachments
ACTION: Direct staff as appropriate.
4. Consider authorizing the Interim City Manager to execute Supplemental Agreement No.1 to the Engineering Services Agreement with HDR in the amount of $360,978 for Design and Bid Phase Engineering Services for Project No. UT1307 Oread Storage Tank and Booster Pump Station Replacement on the existing site. Staff Memo & Attachments PowerPoint Presentation - Added 10/26/15 Staff Memo on Project History - Added 10/27/15
ACTION: Authorize the Interim City Manager to execute Supplemental Agreement No. 1 to the Engineering Services Agreement with HDR, in the amount of $360,978, for Design and Bid Phase Engineering Services for Project No. UT1307, Oread Storage Tank and Booster Pump Station Replacement, if appropriate.
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 10/27/15
G. COMMISSION ITEMS: City Commission Work Plan
H. CALENDAR: Meeting List
· East Ninth Street Meeting Schedule and Information
· Bicycle Pedestrian Issues Task Force Meeting Schedule and Information
· Black Hills Energy luncheon with public officials, Wednesday, October 28, 12:00 – 1:30 p.m. Location: Oread Hotel, 521 Room.
· Kansas Department of Transportation K-10 West Leg SLT public information open house, Thursday, October 29, 5:00 – 7:00 p.m. Location: Southwest Middle School, 2511 Inverness Drive. Meeting Post Card
· Phoenix Awards Reception, Sunday, November 1, 2:00 p.m. Location: Lawrence Arts Center, 940 New Hampshire Street.
· Public Works Department annual snow day training, Tuesday, November 3, 7:30 a.m. – 4:00 p.m. Location: Street Division facility, 1120 Haskell Avenue.
· National League of Cities Congress of Cities Exposition, November 3 – 7. Location: Nashville, TN.
· Bert Nash Fundraising Breakfast, Wednesday, November 4, 8:00 – 9:00 a.m. Location: Maceli’s, 1031 New Hampshire Street. Invitation
· Mental Health Consortium, Wednesday, November 11, 7:30 a.m. Location: Bert Nash Mental Health Center.
· America Recycles Day event, Friday, November 13, 3:00 – 6:00 p.m. Location: Sports Pavilion Lawrence.
· 36th Police Department Basic Recruit Academy Graduation, Friday, November 13, 6:30 p.m. Location: Holiday Inn Hotel & Convention Center.
· City of Lawrence Employee Appreciation Holiday Party, Friday, November 20, 6:00 p.m. Location: Holiday Inn Hotel & Convention Center, 200 McDonald Drive.
· November 24 City Commission meeting canceled.
· City offices closed November 26 and 27 for Thanksgiving holiday.
· December 22 City Commission meeting canceled.
· City offices closed December 25 in observance of Christmas holiday.
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*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
One vacancy for a position that expires 05/31/17.
BZA-Sign Code Board of Appeals:
One position expires 09/30/15 and is eligible for reappointment to an additional term.
Building Code Board of Appeals:
One position expires 11/30/15 and is eligible for reappointment to an additional term.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/14, and four vacancies for positions that expired 09/30/15. Four positions are designated for low/mod areas and one position is an at-large position.
One vacancy for a position that expired 12/31/14. This position is designated for an Architect/Engineer. Two positions (at-large position and general contractor position) expire 12/31/15 and are eligible for reappointment to additional terms.
Douglas County Senior Services Advisory Board:
Two positions expire 12/31/15 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/15. Eligibility requirements exist for this board.
eXplore Lawrence:
This is a new governing board that will oversee the operations of the Lawrence Convention and Visitors Bureau and will consist of seven voting members, with representation as indicated: one representative employed by a full-service hotel within the City limits, one representative employed by a limited-service hotel within the City limits, one member of the elected body of the Lawrence City Commission, one representative from the cultural industry of Lawrence, one representative of a local university or educational institution, one representative of the sports and/or recreational industry in Lawrence, and one representative from the service/event management industry in Lawrence.
Homeless Issues Advisory Committee:
One vacancy for a position that expires 12/31/16. Four positions expire 12/31/15 and are eligible for reappointment to additional terms.
Two vacancies for positions that expired 09/30/15.
One position on the Board of Directors expires 09/30/15 and is eligible for reappointment to an additional term.
Joint Economic Development Council:
Two positions expire 10/31/15 and are eligible for reappointment to additional terms.
One vacancy for a position that expires 11/30/15. Five additional positions expire 11/30/15 and are eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
Lawrence Douglas County Bicycle Advisory Committee:
One position expires 12/31/15 and is eligible for reappointment to an additional term.
Lawrence Douglas County Metropolitan Planning Commission:
One vacancy for a positon that expires 05/31/17.
Parks & Recreation Advisory Board:
Two positions expire 12/31/15, with one being eligible for reappointment to an additional term and one becoming vacant.
Public Transit Advisory Committee:
Three positions expire 12/31/15, with one being eligible for reappointment to an additional term and two becoming vacant.
One position expired 04/30/15 and is eligible for reappointment to an additional term.
One vacancy for a position that expired 12/31/14. Four additional positions expire 12/31/15 and are eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
One vacancy for a position that expires 08/31/16. Three positions expire 08/31/15, with one being eligible for reappointment to an additional term.
Sustainability Advisory Board:
Five positions expire 12/31/15 and are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/18.