A

CITY COMMISSION

MEETING AGENDA

December 6, 2011 – 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 12/01/11)

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Updates:

12/06/11 @ 4:30 p.m.:

Updated Regular Agenda Item No. 1 – 9^th & New Hampshire Street Project to reflect that the application has been withdrawn and a presentation on revisions to the design will be made and public comment will be accepted. Anticipate revised design being considered by historic resources commission on December 15, 2011.

12/06/11 @ 8:40 a.m.:

Added additional materials from the applicant and additional correspondence to Regular Agenda Item No. 1 – 9^th and New Hampshire Street project; and
Added additional correspondence to Regular Agenda Item No. 2 – Patrol Rifle Lease Agreement.

12/05/11 @ 5:15 p.m.:

Added a staff memo to Consent Agenda Item No. 5d – award bid for four backhoes;
Added as Consent Agenda Item No. 5h – revise bid date for Kaw Water Treatment Plant Large Valve Replacement from 12/06/11 to 12/13/11.
Added the PC minutes and additional language to Consent Agenda Item No. 13 – TA-8-12-11 and deferred the item until January;
Added additional correspondence to Regular Agenda Item No. 1 – 9^th and New Hampshire Street project;
Added correspondence to Regular Agenda Item No. 2 – Patrol Rifle Lease Agreement; and
Updated the Future Agenda Items memo.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 11/15/11 and 11/22/11.

2. Receive minutes from various boards and commissions:

Sustainability Advisory Board meeting of 10/12/11

Solid Waste Task Force meetings of 09/28/11 and 10/26/11

Hospital Board meeting of 10/19/11

Mental Health Board meeting of 09/27/11

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Bid and purchase items:

a) Award Bid No. B1152; Water and Wastewater Treatment Chemicals for 2012 to various bidders as listed in the attached bid summary. Bid Memo & Attachments

b) Award 2012 Coordinated Printing Bid to Printing Solutions, in an amount not to exceed $22,000. Bid Memo & Attachments

c) Authorize the City Manager to execute Supplemental Agreement No. 7 to the current engineering services agreement with BG Consultants in the amount of $64,751.50 for design and construction phase engineering services for project UT1104DS, Wimbledon Drive Watermain Replacement. Staff Memo & Attachments

d) Award lease of four (4) backhoes for three (3) years for the Public Works Department and the Utilities Department to Murphy Tractor Co. for $150,600.00. Staff Memo Additional Staff Memo - Added 12/05/11

e) Authorize Staff to advertise a Request for Proposals, RFP R1201, for Design and Construction Phase Engineering Services for the 2012-2013 Watermain Relocation/Rehabilitation Program. Staff Memo

f) Award bid for one hybrid aerial lift truck for Public Works Traffic Division to Drake-Scruggs Equipment Company in the amount of $87,331. Staff Memo

g) Approve selection and authorize staff to negotiate a scope of services with the team of Bartlett & West/CDM for the Farmland Master Plan. Staff Memo Proposal

h) Revise the bid date for Bid Number B1156, Project UT0906DS Kaw Water Treatment Plant Large Valve Replacement from December 6, 2011 to December 13, 2011. Bid Memo & Attachments - Added 12/05/11

6. Adopt Resolution No. 6959, authorizing the Mayor and City Clerk to execute a Deed, Bill of Sale, and Termination of Lease Agreement, and to take all other actions necessary to transfer to the project to the Schlumberger Technology Corporation, terminate all interest of the City in the project and carry out the intent of the resolution, all pursuant to retired industrial revenue bonds for the property at 2400 Packer Rd. Staff Memo & Attachments

7. Approve rezoning, Z-9-24-11, approximately 3.3 acres from RSO (Single-Dwelling Residential-Office) & CS (Strip Commercial) to CS (Strip Commercial), located at 2600 Redbud Lane, 2620 Iowa Street, 2626 Iowa Street, and 2032 W 27^th Street. Submitted by Landplan Engineering for KMAH LLC, property owner of record. Adopt on first reading, Ordinance No. 8687, for rezoning (Z-9-24-11) approximately 3.3 acres from RSO (Single-Dwelling Residential-Office) & CS (Strip Commercial) to CS (Strip Commercial), located at 2600 Redbud Lane, 2620 Iowa Street, 2626 Iowa Street, and 2032 W 27^th Street. (PC Item 2A; approved 8-0 on 11/14/11) Staff Report Map of Area PC Minutes

8. Accept dedication of easements and rights of way for Preliminary Plat, PP-9-9-11, of KMAH and Lawrence 27 Iowa Addition (formerly Meadow Lea Estates), two lots, approximately 3.3 acres, located at 2600 Redbud Lane, 2620 Iowa Street, 2626 Iowa Street, and 2032 W 27^th Street. Submitted by Landplan Engineering for KMAH LLC, property owner of record. (PC Item 2B; approved 8-0 on 11/14/11) Staff Report Preliminary Plat PC Minutes

9. Receive City Auditor’s policy on new Government Auditing Standards. Staff Memo

10. Approve updated request from Bowersock Mills and Power Company for city participation in the installation and maintenance of a rubber dam system. Direct staff to prepare appropriate documents for City Commission approval. Staff Memo Bowersock Memo

11. Authorize the Mayor to sign Subordination Agreements for: Staff Memo

a) Leonard Ford, 1801 Atherton Court;

b) Seth Swartzendruber, 4016 Overland Drive; and

c) Shala Stevenson, 1238 Prairie Avenue.

12. Authorize the Mayor to sign Releases of Liens for: Staff Memo

a) 1229 Laura Avenue – Tenants to Homeowners, Inc.

b) 1233 Laura Avenue – Tenants to Homeowners, Inc.

13. DEFERRED UNTIL JANUARY. Approve text amendments (TA-8-12-11) to various sections of the City of Lawrence Land Development Code, Chapter 20, regarding revisions to the district criteria and development standards for development adjacent to R (Residential) Districts, clarify other density and dimensional standards, Section 20-1701 to clarify or add terms used in the density and dimensional standards table, and Sections 20-211 and 20-212 to make consistent with potential changes in Article 6, and adopt on first reading, Ordinance No. 8682. (PC Item 2; approved 8-0 on 10/24/11) Staff Report Correspondence Incorporation by Reference PC Minutes - Added 12/05/11

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. APPLICATION WITHDRAWN – A PRESENTATION ON REVISIONS TO THE DESIGN WILL BE MADE AND PUBLIC COMMENT WILL BE ACCEPTED. ANTICIPATE REVISED DESIGN BEING CONSIDERED BY HISTORIC RESOURCES COMMISSION ON DECEMBER 15, 2011. Consider the following determinations by the Historic Resources Commission concerning the proposed project to be located at 900 New Hampshire Street: Staff Report Location Map Elevations Drawings Plan Shading Correspondence - Updated 12/06/11 Appeal Request Appeal Memo

REVISED DESIGNS - ADDED 12/06/11

~~Addendum from Applicant – Added 12/06/11~~

~~Revisions from Applicant – Added 12/06/11~~

ACTION: Receive presentations and public comment, and refer revised design to the December 15, 2011 meeting of the Historic Resources Commission, if appropriate.

a) Consider making a determination based on a consideration of all relevant factors that there is/is not a feasible and prudent alternative to the proposed project at 900 New Hampshire Street and the that the proposed project includes/does not include all possible planning to minimize harm to the listed properties. The Historic Resources Commission determined (6-0) on October 27, 2011 that this project will encroach upon, damage or destroy the listed historic properties and their environs.

~~ACTION:~~ Make a determination based on a consideration of all relevant factors that there is a feasible and prudent alternative to the proposed project to be located at 900 New Hampshire Street and that the proposed project does not include all possible planning to minimize harm to the listed property, if appropriate.

b) Consider an appeal of the HRC determination that the proposed project to be located at 900 New Hampshire Street does not meet the intent of the Downtown Design Guidelines. The HRC determined (6-0) on October 27, 2011 that this project does not meet the intent of the Downtown Design Guidelines.

~~ACTION:~~ ~~Determine whether the proposed project meets the adopted Downtown Design Guidelines, if appropriate.~~

c) Consider an appeal of the HRC determination to deny a Certificate of Appropriateness for the proposed project to be located at 900 New Hampshire Street. The HRC determined (6-0) on October 27, 2011 that this project will encroach upon, damage or destroy the listed historic properties and their environs.

~~ACTION~~~~: Uphold the determination of the HRC or issue a Certificate of Appropriateness for the project, if appropriate.~~

2. Consider request to authorize the Patrol Rifle Lease Purchase Agreement for police officers (This item was deferred from the 11/22/11 City Commission meeting). Staff Memo Correspondence - Added 12/06/11

11/22/11 Agenda Materials:

Staff Memo Correspondence

ACTION: Direct staff as appropriate.

3. Consider request to authorize the distribution of Request for Qualifications for construction management services for the Lawrence Public Library project. Staff Memo

ACTION: Authorize distribution of RFQs, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 12/05/11

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

1. Adopt the 2012 Meeting List.

· Santa Fe Station Depot ceremony for the new platform and neon signs, Saturday, December 3, 2:00 p.m. Location: Santa Fe Depot, 413 E. 7^th Street.

· Jerry Cooley retirement reception, Saturday, December 3, 6:30 – 9:00 p.m. Location: Lawrence Country Club, 400 Country Club Terrace.

· Black Hills Energy luncheon with City officials, Tuesday, December 13. Details to follow.

· Public meeting on creating a medium intensity industrial zoning district, Thursday, December 15, 4:00 p.m. Location: City Commission Room, First Floor, City Hall. Public Notice

· Mayor’s Christmas Party, Thursday, December 15. Details will follow.

· December 27 City Commission will start at 9:00 a.m. and consist of consent agenda items only.

· City offices closed December 26 in observance of the Christmas holiday.

· City offices closed January 2, 2012 in observance of New Year’s Day.

· City offices closed January 16, 2012 in observance of Martin Luther King, Jr. Day.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expires 09/30/13.

Community Development Advisory Committee:

One position expires 09/30/11. This is an at-large position.

Contractor Licensing Board:

Two positions expire 12/31/11 and both are eligible for reappointment. One position is an at-large position and the other must be held by a general contractor.

Convention and Visitors Bureau Advisory Board:

Two vacancies – one position expires 07/01/14 and one position expires 07/01/15 and is designated for a hotel/motel industry representative.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/11. Eligibility requirements exist for this board.

Homeless Issues Advisory Committee:

Four positions expire 12/31/11, two are eligible for reappointment and two positions are currently vacant.

Lawrence Alliance:

Six positions expire 11/30/11, one position is currently vacant and five positions are eligible for reappointment to additional terms.

Lawrence Citizen Advisory Board:

One vacancy for a position that expires 03/01/12.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/14.

Lawrence Douglas County Advocacy Council on Aging:

Four positions are currently vacant. Four additional appoints expire 12/31/11 and all are eligible for reappointment to additional terms.

Lawrence-Douglas County Bicycle Advisory Committee:

One vacancy for a position that expires 12/31/12 and one vacancy for a position that expires 12/31/13.

Parks & Recreation Advisory Committee:

Two positions expire 12/31/11 and both are eligible for reappointment to additional terms.

Public Transit Advisory Committee:

Three positions expire 12/31/11 and all are eligible for reappointment to additional terms.

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.

Sister Cities Advisory Board:

Two vacancies for positions that expire 12/31/12 and five positions that expire 12/31/11 and all are eligible for reappointment to additional terms.

Social Services Advisory Board:

Two positions available for this board.

Sustainability Advisory Board:

One position will become vacant 12/31/11.