A

CITY COMMISSION

MEETING AGENDA

November 22, 2011 – 9:00 a.m.

(Posted on webpage at 5:00 p.m. on 11/17/11)

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Updates:

11/21/11 @ 1:00 p.m.

Added correspondence regarding Consent Agenda Item No. 10 - Patrol Rifle Lease Purchase Agreement.

11/18/11 @ 4:30 p.m.:

Added as Consent Agenda Item No. 12 – authorize the Vice-Mayor to execute the First Amendment to the Development Agreement for the Poehler Building Project.

11/18/11 @ 3:30 p.m.:

Added language to Consent Agenda Item No. 5b – City Hall North Roof Replacement; and
Added as Consent Agenda Item No. 11, authorize the Mayor to sign a subordination agreement.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Parks & Recreation Advisory Board meeting of 11/08/11

Retiree Attraction Task Force meeting of 11/02/11

Lawrence-Douglas County Bicycle Advisory Committee meeting of 10/18/11

Planning Commission meeting of 10/24-26/11

Human Relations Commission meeting of 05/19/11

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the City Clerk’s Office.

4. Approve appointments as recommended by the Mayor.

5. Bid and purchase items:

a) Set bid date of December 13, 2011 for City Bid No. B1157, consolidation of custodial contracts for ten City of Lawrence facilities. Staff Memo

b) Award bid for Project PW1123, City Hall North Roof Replacement, Design and Project Management, to Kaw Roofing in the amount of $59,530, provided the contractor can meet the terms established in the contract documents. Contingent upon Historic Resources Commission (HRC) review. Staff Memo HRC Staff Memo & Attachments

c) Approve change order in the amount of $5,028 to Concrete Rescue for Project PW1108, Traffic Building, 445 Mississippi, for additional foundation stabilization work. Staff Memo & Attachments

d) Authorize the City Manager to execute Change Order No.1 to the existing Construction Contract with Walters Morgan Construction for project WW0601, Anaerobic Digester Improvements, increasing the contract amount by $30,217 and increasing the contract times by 18 days. Staff Memo & Attachments

e) Authorize the City Manager to enter into a cost share agreement with the Kansas Water Office and approve payment to the Kansas Water Office in an amount of $19,333.34. Staff Memo

6. Adopt on second and final reading, Ordinance No. 8684, for rezoning (Z-7-18-11) approximately 0.80 acres from U-KU (University-Kansas University) to RM32-PD (Multi-Dwelling Residential-Planned Development), located at 1043 Indiana Street. Submitted by Paul Werner Architects, for Triple T LLC, property owner of record. (PC Item 5A; approved 8-0 on 8/24/11)

7. Adopt Resolution No. 6958, amending Section III of Resolution No. 6926 to provide additional debt authority for the completed 6^th Street projects. This does not alter the total amount of the 2011 Street Maintenance program and previously approved 2011 debt obligations. Staff Memo & Attachments

8. Approve the following items related to 3900 W. 24^th Place:

a) Adopt on second and final reading, Ordinance No. 8673, for Rezoning (Z-7-21-11) approximately 3.3 acres from RSO (Single-Dwelling Residential-Office) to CN2 (Neighborhood Shopping Center), located at 3900 W. 24^th Place. (PC Item 3A; approved 9-0 on 9/26/11) (This ordinance was adopted on first reading on October 18, 2011).

b) Adopt on second and final reading, Ordinance No. 8674, for Special Use Permit (SUP-7-4-11) for Gas and Fuel sales, also known as a convenience store, with a carwash and office building on approximately 3.3 acres of vacant property located at 3900 W 24^th Place. (PC Item 3C; approved 9-0 on 9/26/11) (This ordinance was adopted on first reading on October 18, 2011).

c) Authorize the City Manager to execute a Traffic Control Improvement Development Agreement, which would permit Hy-Vee, Inc., to have access from its property to Crossgate Drive in accordance with the terms of that agreement. Staff Memo & Attachments

9. Authorize Staff to negotiate an Engineering Services Agreement with Black & Veatch for Design Phase Engineering Services for Projects UT1201 - 2012 Electrical Improvements Program and UT1202 - 2012 Mechanical Improvements Program. Staff Memo

10. Authorize the Patrol Rifle Lease Purchase Agreement for police officers. Staff Memo Correspondence – ADDED 11/21/11

11. Authorize the Mayor to sign a Subordination Agreement for Dmitry and Tatyana Yakovlev, 3727 Elizabeth Court. Staff Memo

12. Authorize the Vice-Mayor to execute the First Amendment to the Development Agreement for the Poehler Building Project. Staff Memo & Attachments

C. CITY MANAGER’S REPORT: None.

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. None.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· November 22 City Commission Meeting will start at 9:00 a.m. This meeting is planned to be short.

· City offices closed November 24 and November 25 in observance of the Thanksgiving holiday.

· November 29 City Commission Meeting canceled due to it being the fifth Tuesday.

· Santa Fe Station Depot ceremony for the new platform and neon signs, Saturday, December 3, 2:00 p.m. Location: Santa Fe Depot, 413 E. 7^th Street.

· Jerry Cooley retirement reception, Saturday, December 3, 6:30 – 9:00 p.m. Location: Lawrence Country Club, 400 Country Club Terrace.

· Black Hills Energy luncheon with City officials, Tuesday, December 13. Details to follow.

· December 27 City Commission will start at 9:00 a.m. and consist of consent agenda items only.

· City offices closed December 26 in observance of the Christmas holiday.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expires 09/30/13.

Community Development Advisory Committee:

One position expires 09/30/11. This is an at-large position.

Contractor Licensing Board:

Two positions expire 12/31/11 and both are eligible for reappointment. One position is an at-large position and the other must be held by a general contractor.

Convention and Visitors Bureau Advisory Board:

Two vacancies – one position expires 07/01/14 and one position expires 07/01/15 and is designated for a hotel/motel industry representative.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/11. Eligibility requirements exist for this board.

Homeless Issues Advisory Committee:

Four positions expire 12/31/11, two are eligible for reappointment and two positions are currently vacant.

Lawrence Alliance:

Six positions expire 11/30/11, one position is currently vacant and five positions are eligible for reappointment to additional terms.

Lawrence Citizen Advisory Board:

One vacancy for a position that expires 03/01/12.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/14.

Lawrence Douglas County Advocacy Council on Aging:

Four positions are currently vacant. Four additional appoints expire 12/31/11 and all are eligible for reappointment to additional terms.

Lawrence-Douglas County Bicycle Advisory Committee:

One vacancy for a position that expires 12/31/12 and one vacancy for a position that expires 12/31/13.

Parks & Recreation Advisory Committee:

Two positions expire 12/31/11 and both are eligible for reappointment to additional terms.

Public Transit Advisory Committee:

Three positions expire 12/31/11 and all are eligible for reappointment to additional terms.

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.

Sister Cities Advisory Board:

Two vacancies for positions that expire 12/31/12 and five positions that expire 12/31/11 and all are eligible for reappointment to additional terms.

Social Services Advisory Board:

Two positions available for this board.

Sustainability Advisory Board:

One position will become vacant 12/31/11.