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CITY COMMISSION

MEETING AGENDA

August 23, 2011 - 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 08/18/11)

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Updates:

08/23/11 @ 2:45 p.m.

Add as Consent Agenda Item No. 6-d, approving a change order for the CIPP Rehabilitation Project;
Added as Regular Agenda Item No. 3 – Yankee Tank Dam easements.

08/22/11 @ 4:05 p.m.

Added as Consent Agenda Item No. 16 - Approve a temporary use of public right-of-way permit for the closure of Massachusetts Street between North Park Street and South Park Street;
Updated the staff memo on Regular Agenda Item No. 2 – Redistricting;
Added specific dates and times to the Hiratsuka Delegation activities to the Calendar.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim September 5 – 12, 2011 to be Just Food Fight Hunger Week.

2. Proclaim the month of September, 2011 as National Preparedness Month.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 08/09/11.

2. Receive minutes from various boards and commissions:

Lawrence-Douglas County Bicycle Advisory Committee meeting of 06/21/11

Sustainability Advisory Board meeting of 07/13/11

Solid Waste Task Force meeting of 07/14/11

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Set a bid date of September 13, 2011 for Bid No. B1135; Priority Group II of Project UT0919CS General Wastewater Pumping Station Improvements. Staff Memo & Attachments

b) Award bid for two (2) ½ ton pickups for the Parks and Recreation Department to Shawnee Mission Ford for $34,700. Bid Memo

c) Approve purchase of a used 2004 model F-750 Ford with a 2,000 gallon Etnyre Centennial for the Public Works Street Division from JFW Equipment, Climax, North Carolina, in the amount of $74,000, delivery included. Staff Memo & Attachments

d) Approve Change Order No. 2 for the CIPP Rehabilitation Project for $109,983. Staff Memo & Attachments

7. Adopt on first reading, Ordinance No. 8653, ordering the condemnation of property interests for the 23^rd Street bridge utilities relocation project as authorized by Resolution 6930 (approved by the City Commission on 08/16/11).

8. Adopt on second and final reading the following ordinance(s):

a) Ordinance No. 8654, changing the name of Fireside Drive to Frontier Lane.

b) Ordinance No. 8657, allowing the possession and consumption of alcohol on the 100 block of E 8^th Street from 1:00 p.m. – 12:00 a.m. on Saturday, September 17, 2011, for the Halfway to St Patrick’s Day fundraiser.

c) Ordinance No. 8659, a Home Rule Ordinance of the City of Lawrence, Kansas authorizing the financing of the costs of a master plan and certain infrastructure development for the former Farmland Industries property for Economic Development purposes, and authorizing the issuance of general obligation bonds of the City to pay the costs thereof

d) Ordinance No. 8660, designating Delaware Street from 8^th Street to 22^nd Terrace and a street to be named, located north of the northern terminus of O’Connell Road at 23^rd Street, north to an intersection with 19^th Street, as main trafficways.

e) Ordinance No. 8658, authorizing the issuance of a grant to the Lawrence-Douglas County Bioscience Authority for the purpose of expanding the Bioscience & Technology Business Center, and the financing of the Project at a cost not to exceed $500,000 plus costs of issuance and interest on any temporary financing in whole or in part, from the proceeds of general obligation temporary notes and/or bonds of the City, which are hereby authorized to be issued for such purposes pursuant to the authority of the Home Rule Amendment in an amount of not to exceed $500,000 plus costs of issuance and interest on any temporary financing.

9. Adopt Resolution No. 6929, initiating the use of eminent domain authority for acquisition of property interests for the Utilities Department sanitary sewer pump station improvement project. Staff Memo & Attachments

10. Approve a Special Event Permit, SE-8-23-11, for the Hawk Talk Kickoff Rally to be held from 5:00-10:00 p.m. on September 1, 2011 at Salty Iguana, 4931 W. 6^th Street. Activities will include games, vendors, and a band from 8:00-10:00p.m. Staff Report

11. Accept dedication of easements and rights of way for Preliminary Plat, PP-3-3-11, for Hunters Ridge Addition, an approximately 35 acre subdivision containing 4 lots, located on the north side of West 6^th Street between Queens Road & Stoneridge Drive. Submitted by Pat Kelly for Pear Tree Village L.P., property owner of record. (PC Item 3; approved 9-0 on 5/23/11) Staff Report Plat Map PC Minutes

12. Approve Site Plan, SP-8-43-11, for sidewalk dining at Pyramid Pizza, located at 1029 Massachusetts Street. Submitted by Ron Derusseau for Consolidated Properties of Lawrence, Inc., property owner of record. Staff Report Site Plan Elevations

13. Approve the suspension of enforcement of City Code Section 14-407, prohibiting the discharge of firearms within the city, for “shotgun” starts at the Penny Jones Golf Tournament on September 9, 2011, at Alvamar Golf Club. Staff Memo & Attachments

14. Approve a Temporary Use of Public Right-of-Way Permit allowing the closure of a portion of the 900 block of New Hampshire Street for an Arts Center street party from noon to midnight on Friday, September 30, 2011. Staff Memo & Attachments

15. Receive 2011 second quarter Bert Nash Outreach report.

16. Approve a temporary use of public right-of-way permit for the closure of Massachusetts Street between North Park Street and South Park Street on Sunday, September 11, 2011, from 7:00 a.m. – 6:00 p.m., for the annual Fall Arts and Crafts Festival. Staff Memo

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Receive staff memo regarding various economic development policies. Staff Memo & Attachments

ACTION: Direct staff as appropriate.

2. Receive staff report regarding redistricting. Staff Memo & Attachments (updated 08/22/11)

ACTION: Direct staff, as appropriate.

3. Consider the following items related to the Yankee Tank Dam:

a) Approve conveyance of easement to Wakarusa Watershed District No. 35. Staff Memo & Attachments

b) Receive request to annex approximately 125 acres and forward to the Lawrence Douglas County Metropolitan Planning Commission for consideration. Staff Memo & Attachments

ACTION: Approve conveyance of easement to Wakarusa Watershed District No. 35 and send request to annex 125 acres to the Lawrence Douglas County Metropolitan Planning Commission, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Fire/Medical 20^th Recruit Academy graduation ceremony, Thursday, August 18, 6:30 p.m. Location: Robert J. Dole Institute of Politics, 2350 Petefish Drive.

· The Institute of Interfaith Dialog “Fast Breaking” Iftar Dinner in the holy month of “Ramadan”, Sunday, August 21, 7:30 p.m. Location: Carnegie Building. Invitation

· Police New Recruit Swearing-In Ceremony, Tuesday, August 23, 8:00 a.m. Location: Investigations & Training Center, 4820 Bob Billings Parkway.

· Solid Waste Task Force meeting, Thursday, August 25, 6:00 – 8:00 p.m. Location: City Commission Room.

· Lawrence Schools Foundation Breakfast, Friday, August 26, 7:30 a.m. Location: Holiday Inn, Holidome.

· City Employee Appreciation Picnic, Saturday, August 27, 5:00 – 8:00 p.m. Location: Broken Arrow Park.

· City Commission meeting for August 30 has been canceled due to it being the fifth Tuesday of the month.

· Chamber of Commerce Fall Mixer, Wednesday, September 14, 5:30 – 7:30 p.m.

· ~~Hiratsuka 20^th Anniversary Delegation to Lawrence, October 3 – 6, 2011. The delegation will be recognized at the October 4 City Commission Meeting.~~

· Hiratsuka 20^th Anniversary Delegation luncheon with City Commission and staff, Tuesday, October 4, 12:30 p.m. Location: 4^th Floor, City Hall.

· Hiratsuka 20^th Anniversary Delegation recognition at the October 4 City Commission meeting.

· Hiratsuka 20^th Anniversary Delegation “Gala”, Wednesday, October 5, 6:30 – 11:00 p.m. Location: Lawrence County Club.

· 2011 NLC Congress of Cities & Exposition Meeting, November 8 – 12, 2011. Location: Phoenix, AZ.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

Two positions expired 05/31/11.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expires 09/30/13. Two positions will become vacant 09/30/11.

Community Commission on Homelessness:

Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

Three positions expire 09/30/11. All are eligible for reappointment to additional terms. Eligibility requirements exist for this board.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/11. Eligibility requirements exist for this board.

Historic Resources Commission:

One vacancy for a position that expires 03/01/13. Eligibility requirements exist for this board.

Hospital Board:

One vacancy for a position that expires 09/30/14. One position will become vacant 09/30/11.

Human Relations Commission:

Four positions expire 09/30/11. Three are eligible for reappointment to additional terms and one is completing a second term and is not eligible for reappointment.

Jayhawk Area Agency on Aging:

Two positions expire 09/30/11. Both are eligible for reappointment to additional terms.

Lawrence Alliance:

One vacancy for a position that expires 11/30/11.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/14.

Lawrence Douglas County Advocacy Council on Aging:

Four positions are currently vacant.

Retiree Attraction Task Force:

Five city appointments available on this newly formed task force.

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/12.