Memorandum

City of Lawrence

Public Works

TO:	David L. Corliss
FROM:	Mark Thiel
CC:	Chuck Soules, Tammy Bennett , Tom Orzulak, Steve Stewart
Date:	8/17/2011
RE:	Request purchase one used Etnyre oil distributor

The Public Works Department is requesting authorization to purchase the following used equipment from JFW Equipment located in Climax, North Carolina.

Used 2000 gallon 2004 Etnyre Centennial Oil Distributor

$ 74,000.00

Justification:

This piece of equipment is a critical unit for street maintenance and is used to apply tack oil to asphalt pavement prior to placing asphalt overlays or patches.  Our current oil distributor is a 1978 model that is not working a majority of the time, costing the city wasted money in equipment repairs and staff downtime. This also causes delays in completing projects in a timely manner. This unit will be maintained by Public Works. A similar equipped new Etnyre Centennial oil distributor would cost the city approximately $151,000.00.  It is our opinion that a used distributor will meet our needs and result in a significant saving to the city.

Project Funding:

The Public Works Department has researched used oil distributors for the past 6 weeks to identify a machine that is available and would meet our needs. Funding for this purchase will come from 205-3-3000-6005 (equipment reserve fund) for a total purchase of $74,000.00. This price includes delivery to Lawrence, KS.

Action Request:

Authorize the Public Works Department to purchase one used Etnyre Centennial Oil Distributor from the equipment reserve fund in the amount of $74,000.00.

Attachments: 

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