A

CITY COMMISSION

MEETING AGENDA

July 26, 2011 - 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 07/21/11)

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Updates:

07/25/11 @ 4:40 p.m.

Added correspondence to Regular Agenda Item #1 – SP-12-62-10, Dillon’s Site Plan.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim July 26, 2011 to be the City of Lawrence, Kansas Celebration of the 21^st Anniversary of the Americans with Disabilities Act.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Community Commission on Homelessness meeting of 06/14/11

Sustainability Advisory Board meeting on 05/11/11

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the City Clerk’s Office.

4. Approve appointments as recommended by the Mayor.

5. Bid and purchase items:

a) Approve the sale of surplus equipment on Gov Deals. Staff Memo

b) Approve the renewal of the City’s annual agreement for Microsoft software maintenance for the period of July 1, 2011 – June 30, 2012 to Software House International for $69,049. Staff Memo

c) Approve the purchase of a mower from Professional Turf Products for $18,795.03 from the National IPA cooperative purchasing contract agreement. Bid Memo

6. Adopt on first reading, Ordinance No. 8649, adopting the 2011 Standard Traffic Ordinance, Edition 2011. Staff Memo & Attachments

7. Adopt on second and final reading, Ordinance No. 8646, allowing the possession and consumption of alcohol on the 100 block of E. 8^th Street from 1:00 p.m. on Saturday, August 13, 2011, to 1:00 a.m. on Sunday, August 14, 2011 for the Sandbar Birthday Party.

8. Adopt joint City Resolution No. 6928/County Resolution No. ____, establishing the Retiree Attraction Task Force.

9. Authorize the City Manager to execute an addendum to the July 7, 2010 Professional Services Agreement between PB Americas, Inc., and the City of Lawrence to assist the Lawrence-Douglas County Metropolitan Planning Organization in its future transportation planning, increasing the budget under that agreement from $20,000 to $47,000 and extending the agreement one year through December 31, 2012. The additional funding comes from a Consolidated Planning Grant and there are no additional city funds in this increase. Staff Memo & Attachments

10. Approve a Temporary Use of Public Right-of-Way Permit for the Kansas State Fiddling and Picking Championship for the closure of Massachusetts Street between North Park Street and South Park Street on Sunday, August 28, 2011, from 8:00 a.m. – 8:00 p.m. Staff Memo

11. Receive racial profiling report for the period of January 1, 2011 – June 30, 2011. Report

12. Authorize the Mayor to sign a Subordination Agreement for Lori Phillips, 2104 Tennessee. Staff Memo

C. CITY MANAGER’S REPORT: None.

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider approving site plan, SP-12-62-10, for the redevelopment of the Dillon’s site at 1740 Massachusetts Street and consider authorizing the Mayor to execute License Agreements permitting Dillon Companies, Inc., to use certain portions of the Massachusetts Street and New Hampshire Street Rights-of-Way. Staff Memo Applicant Information with Revised Elevations Commissioner Comments on Elevations July Revised Photometric New Hampshire Parking and Truck Movement Exhibit Partial Fixture Plan Revised Elevations Responding to Commissioners Comments South Elevation Details Site Plan Grass Exhibit Perspectives Applicant Packet Submitted 07/28/11 Licensing Agreements Staff Memo & Attachments Correspondence - Added 07/25/11

ACTION: Approve the site plan (SP-12-62-10) and License Agreements for use of Rights-of-Way on Massachusetts and New Hampshire Streets, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Lawrence Public Library “Sneak Peek” event to show the latest drawings of the library rehabilitation and expansion project, Sunday, July 24, 7:00 – 8:30 p.m. Location: Lawrence Public Library.

· Champion of Independence luncheon, Tuesday, July 26, 11:30 a.m. – 1:00 p.m. Location: Maceli’s. Brochure

· ADA Celebration, Wednesday, July 27, 6:00 – 8:00 p.m. Location: Oread Hotel. Brochure

· The Institute of Interfaith Dialog “Fast Breaking” Iftar Dinner in the holy month of “Ramadan”, Sunday, August 21, 7:30 p.m. Location: Carnegie Building. Invitation

· Lawrence Schools Foundation Breakfast, Friday, August 26, 7:30 a.m. Location: Holiday Inn, Holidome.

· Chamber of Commerce Fall Mixer, Wednesday, September 14, 5:30 – 7:30 p.m.

· Hiratsuka 20^th Anniversary Delegation to Lawrence, October 3 – 6, 2011. The delegation will be recognized at the October 4 City Commission Meeting.

· 2011 NLC Congress of Cities & Exposition Meeting, November 8 – 12, 2011. Location: Phoenix, AZ.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

Two positions expired 05/31/11.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expires 09/30/13.

Community Commission on Homelessness:

Two vacancies for terms that expire 12/31/11.

Convention & Visitors Bureau Advisory Board:

One vacancy for a position that expired 07/01/11 and one vacancy for a position that expires 07/01/14. Eligibility requirements exist for this board.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/11. Eligibility requirements exist for this board.