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CITY COMMISSION

MEETING AGENDA

April 12, 2011 - 6:35 p.m.

(Posted on webpage at 4:50 p.m. on 04/07/11)

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Updates:

04/12/11 @ 2:30 p.m.

Deferred Regular Agenda Item No. 6 – orientation session – for one week.
Added Dillon’s site plan and related materials to the future agenda item memo.

04/11/11 @ 2:55 p.m.

Added Information on the Kansas Open Meetings Act to Regular Agenda Item No. 6.

A. STATE OF CITY ADDRESS :

1. Mayor Amyx will deliver the State of the City Address.

B. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim the week of April 10 – 16, 2011 as A Celebration of Volunteering Week.

2. Proclaim the week of April 10 – 16, 2011 as The Week of the Young Child.

3. Proclaim the week of April 16 – 23, 2011 as Elizabeth Watkins Week.

C. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 03/29/11 and 04/05/11.

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve appointments as recommended by the Mayor.

4. Bid and purchase items:

a) Set bid date of May 3, 2011 for comprehensive rehabilitation projects located at:

· 2336 Louisiana Street

· 1415 W. 2^nd Terrace

· 1406 New Jersey Street

b) Award bid for one (1) grapple load refuse truck for the Public Works Department to American Equipment Company for $93,556. Bid Memo

c) Award bid for Project No. PW1108, roof replacement at the traffic building located at 445 Mississippi, to Bob Frazier Roofing for $35,816. Bid Memo

5. Adopt on second and final reading, Ordinance No. 8625, establishing a Neighborhood Revitalization Area at 1040 Vermont.

6. Adopt Resolution No. 6921, establishing a policy of the City of Lawrence relating to Neighborhood Revitalization Areas.

7. Approve request for Site Plan extension of SP-12-93-06 to May 31, 2013 for proposed office building at 501 Rockledge Drive. Staff Memo

8. Approve Rezoning request, Z-2-6-11, to rezone the 800 block of Lynn Street (bounded by Lynn St, Homewood St, Haskell Ave, and Bullene Ave), approximately 3.9 acres, from the IG (General Industrial) and IL (Limited Industrial) Districts to the RMO (Multi-Dwelling Residential-Office) District to implement recommendations in the adopted Burroughs Creek Corridor Plan. Initiated by Planning Commission on 2/23/11. Adopt on first reading, Ordinance No. 8628, to rezone (Z-2-6-11) the 800 block of Lynn Street, approximately 3.9 acres, from the IG (General Industrial) and IL (Limited Industrial) Districts to the RMO (Multi-Dwelling Residential-Office) District. (PC Item 4; approved 9-0 on 3/28/11) Staff Report Map of Area PC Minutes

9. Authorize Mayor to sign a License Agreement with the University of Kansas for the installation of parking control equipment in the Oread Avenue right-of-way adjacent to the parking garage. Staff Memo & Attachments

10. Authorize the City Manager to provide written notice, pursuant to K.S.A. 12-539, to Rural Water District No. 6 of the City’s intent to annex approximately 69 acres of land owned by members of the Rothwell family and located south of the Farmer’s Turnpike and west of East 950 Road. Staff Memo

D. CITY MANAGER’S REPORT: None.

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

E. REGULAR AGENDA ITEMS:

1. Receive comments from Mayor Mike Amyx and City Commission.

2. The City Clerk will conduct swearing in of elected City Commissioners. The new City Commission will be seated.

3. Conduct election of Mayor.

Mayor Amyx will receive nominations for Mayor. Nominations for Mayor will be closed. City Commissioners will vote for the position of Mayor.

4. Conduct election of Vice-Mayor.

The Mayor will receive nominations for Vice-Mayor. Nominations for Vice-Mayor will be closed. City Commissioners will vote for the position of Vice-Mayor.

5. Comments of Mayor and City Commissioners.

RECESS FOR APPROXIMATELY 20 MINUTES

6. DEFER FOR ONE WEEK. Orientation session with City Commission for approximately one hour. Information on Kansas Open Meetings Act - Added 04/11/11

F. PUBLIC COMMENT:

G. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 04/12/11

H. COMMISSION ITEMS:

I. CALENDAR: Meeting List

1. Review and consider 2012 budget process calendar; consider date for possible City goal setting session (City Commission Goals).

· City offices closed Monday, May 30 in observance of Memorial Day.

· May 31 City Commission meeting canceled due to the fifth Tuesday of the month.

*City Commission meeting dates are in black bold print

J. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Community Commission on Homelessness:

Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

Two vacancies for at-large positions that expired 09/30/10.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Eligibility requirements exist for this board.

Historic Resources Commission:

One position expired 03/01/11. Eligibility requirements exist for this board.

Hospital Board:

One vacancy for a position that expires 09/30/11.

Lawrence Alliance:

One vacancy for a term that expires 11/30/11.

Lawrence Douglas County Advocacy Council on Aging:

Four positions are currently vacant.

Mechanical Board of Appeals:

Two positions expire 03/31/11. One position is eligible for reappointment and the other position is not eligible for reappointment. Eligibility requirements exist for this board.

Public Incentive Review Committee:

One vacancy for a position that expired 01/31/11. Eligibility requirements exist for this board.

Public Library Board:

Two positions expire 04/30/11. One is eligible for reappointment and the other position will become vacant.

Sales Tax Audit Committee:

Two positions expire 04/30/11 and are eligible for reappointment to additional terms.

Social Services Advisory Board:

Two positions available for this board.

Traffic Safety Commission:

Three positions expire 04/30/11. Two are eligible for reappointment to additional terms and one is not eligible for reappointment.