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CITY COMMISSION

MEETING AGENDA

December 21, 2010 - 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 12/16/10)

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Updates:

12/21/10 @ 3:00 p.m.

Added additional information to Consent Agenda Item No. 4b) – protective clothing for the Fire Medical Department.
Added an updated ordinance to Consent Agenda Item No. 6c) – water conservation plan ordinance.
Added as Regular Agenda Item No. 3 – Bowersock industrial revenue bond ordinance.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Lawrence Memorial Hospital Board of Trustees meeting of 11/17/10

Planning Commission meeting of 11/15/10

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the City Clerk’s Office.

4. Bid and purchase items:

a) Approve bid for one (1) front load refuse truck for the Public Works Department to American Equipment Company for $153,672.00. Staff Memo

b) Waive bidding requirements and approve the sole source purchase of protective clothing for the Fire Medical Department from Municipal Emergency Services in the amount of $54,715. Staff Memo Additional Information – ADDED 12/21/10

c) Award bid for 2011 bus shelter maintenance services for the Lawrence Transit System to Smart Building Services for $12,095.20. Staff Memo

5. Adopt the following ordinance(s) on first reading:

a) Adopt on first reading, Ordinance No. 8598, adopting the Code of the City of Lawrence 2011 edition as authorized by Ordinance 8597.

6. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8601, rescinding Ordinance No. 6089 that established Rhode Island Street as a one-way street from 7^th Street to 8^th Street for northbound traffic.

b) Ordinance No. 8602, rescinding Ordinance No. 8537 that established stop signs on Indiana at 11^th Street and establishes a multi-way stop at the intersection of 11^th and Indiana.

c) Ordinance No. 8492, amending Chapter 19, Article 10 of the City Code to allow the enforcement of the updated Water Conservation Plan, per Kansas Water Office requirements. Updated Ordinance No. 8492 – ADDED 12/21/10

d) Ordinance No. 8590, for Comprehensive Plan Amendment (CPA-3-1-10) to Horizon 2020 for an update to Chapter 8 – Transportation.

e) Ordinance No. 8594 for the annexation (A-9-3-10) of approximately 51.13 acres located at the southwest corner of N 1800 Road (Farmer’s Turnpike) and E 1000 Road (Queens Road Extended)

7. Approve revised Preliminary Plat, PP-6-4-10, for George Subdivision No. 4 (Northwinds Apartments), a one lot residential subdivision containing approximately 1.31 acres, located at 200 North Michigan Street, for consideration of acceptance of additional utility easements. Submitted by Bartlett & West, Inc., for Northwinds L.L.C., property owner of record. Staff Memo and Attachments

8. Approve a request by BG Consultants, on behalf of the developer, Fairway, LC, for a variance from city code 19-302(1)(B) to allow the installation of master water meters for townhouse buildings of less than 13 units located at 2451 Crossgate Court. Staff Memo and Attachments

9. Authorize the Mayor to sign two Releases of Mortgage for Antonia Ramirez, 235 Maple Street. Staff Memo

C. CITY MANAGER’S REPORT: CM Report and Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider adopting on second and final reading, Ordinance No. 8603, establishing the quorum of the Lawrence City Commission as three (3) commissioners. Staff Memo (Added 12/13/10)

ACTION: Adopt on second and final reading, Ordinance No. 8603, if appropriate.

2. Award Farmland demolition, Project No. PW1015, Farmland Transitional Services, to R. D. Johnson Excavating in an amount of $432,000 to be paid from the Farmland Remediation Fund (not to exceed $213,000), and GO Bonds ($219,000). Staff Memo and Attachments

ACTION: Award Farmland demolition, Project No. PW1015, Farmland Transitional Services, to R. D. Johnson Excavating in an amount of $432,000, if appropriate.

3. Declare an emergency and adopt on first and second reading, Ordinance No. 8607, authorizing the issuance of up to $27 million in industrial revenue bonds for the Bowersock Mills and Power Company and repealing Ordinance Nos. 8599 and 8604. Staff Memo

ACTION: Declare an emergency and adopt on first and second reading, Ordinance No. 8607, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo and Attachments

G. COMMISSION ITEMS:

H. CALENDAR: 2010 Meeting List 2011 Meeting List

· City offices closed Friday, December 24 in observance of the Christmas holiday.

· City offices closed Friday, December 31 in observance of the New Year’s holiday.

· Legislative Breakfast – Wednesday, January 5, 7:30 a.m. Location: Maceli’s, 1031 New Hampshire.

· Study Session on Solid Waste Menu of Options, Tuesday, January 11, 4:30 p.m. Location: City Commission Room.

· City Manager Evaluation, Monday, January 24, 4:00 – 6:00 p.m. City Commission will recess the January 18 meeting and reconvene into executive session for the City Manager Evaluation on January 24. Location: City Manager’s Conference Room.

· Joint City/County Commission study session on recommended Environmental Chapter and Northeast Sector plan: TBD

· Chamber of Commerce Annual Dinner, Friday, January 28. Details to come.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expired 09/30/10.

Building Code Board of Appeals:

One vacancy for a position that expired 11/30/10. Eligibility requirements exist for this board.

Community Commission on Homelessness:

Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

Two vacancies for at-large positions that expired 09/30/10.

Contractor Licensing Board:

Three positions expire 12/31/10. All are eligible for reappointment to additional terms. Eligibility requirements exist for this board.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Both positions are at-large positions.

Jayhawk Area Agency on Aging:

One vacancy on the Advisory Council that expired 09/30/10.

Lawrence Alliance:

Six positions expire 11/30/10. All are eligible for reappointment to additional terms.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/11.

Lawrence Douglas County Advocacy Council on Aging:

Three positions are currently vacant.

Public Transit Advisory Committee:

Three positions expire 12/31/10. All are eligible for reappointment to additional terms.

Sister Cities Advisory Board:

Five positions expire 12/31/10. All are eligible for reappointment to additional terms.

Social Services Advisory Board:

Two positions available for this board.