LAWRENCE MEMORIAL HOSPITAL
BOARD OF TRUSTEE MEETING MINUTES
November 17, 2010
Present: Judy Keller Gene Meyer Kathy Clausing-Willis
Verdell Taylor Karen Shumate Janice Early-Weas
Dan Lambert Simon Scholtz Charles Yockey, MD
Joe Flannery Deborah Thompson Andy Ramirez
Allen Belot Dana Hale
Greg Schnose, MD Sheryle D’Amico
Mike Wildgen Jeff Novorr
Jane Blocher Jane Maskus
Absent: Chuck Heath (excused)
Other present: Karrey Britt, Journal-World Reporter, Todd Koch, Director of Facilities Management, John Drees, Safe Kids and the Safe Kids Coalition group.
Call to Order
The meeting was called to order by Judy Keller, Chairperson.
Approval of Agenda
The Agenda was presented for review and approval. The Safe Kids presentation was moved up on the agenda to accommodate the large group in attendance.
MOTION: made by Allen Belot seconded by
Verdell Taylor to approve the Agenda as
modified. Motion carried.
Safe Kids
John Drees,RN, Community Education Department, spoke about the work being done in the prevention of pediatric injury and death. The focused mission is to reduce the amount of accidental death and injury in children less than 15 years of age. The Safe Kids Douglas County Coalition were in attendance and spoke to their involvement in the program and thanked LMH for sponsoring this very important community service.
Introduction
Gene Meyer introduced Todd Koch, as the new Director of Facilities Management.
Consent Agenda
a. Approval of October 20, 2010 Board of Trustee Minutes
b. Community relations Committee Minutes
It was requested to pull the Human Resource Committee report to the regular agenda for discussion.
MOTION: made by Joe Flannery, seconded by
Jane Blocher to approve the Consent Agenda
and pull the Human Resource Committee Report
for discussion. Motion carried.
Board of Trustee Meeting Minutes
November 17, 2010
Page two
Human Resource Committee Report
Verdell Taylor reported on the October 26 meeting highlighting the Strategic Plan’s People Pillar goals. He then asked Deborah Thompson to review the recommendation from the Retirement Committee to add loan provisions to the 457 plan. The loan provision will not apply to the 401(a) plan. Overall loan not to exceed fifty percent of their 457 plan balance and interest rates to be established using the Moody’s corporate bond yield average.
MOTION: made by Dan Lambert, seconded
by Joe Flannery to authorize management
to proceed with the plan and work with as low
as possible processing fee. Motion carried.
Finance Committee Report
Allen Belot reported on the Finance Committee meeting and recommended action on two items:
a) 2011 Operating Budget
MOTION: made Joe Flannery, seconded by
Jane Blocher to approve the October, 2010
Financials and the 2011 Operating Budget.
Motion carried.
b) Financing Plan –
RESOLUTION OF THE BOARD OF TRUSTEES OF THE LAWRENCE MEMORIAL HOSPITAL AUTHORIZING THE PRINTING AND USE OF THE PRELIMINARY OFFICIAL STATEMENT RELATING TO THE SALE OF NOT TO EXCEED $13,500,000 PRINCIPAL AMOUNT OF THE CITY OF LAWRENCE, KANSAS HOSPITAL REVENUE BONDS, SERIES 2010 (THE LAWRENCE MEMORIAL HOSPITAL)
WHEREAS, The Board of Trustees of the Lawrence Memorial Hospital (the “Institution”), has requested that the City of Lawrence, Kansas (the “City”) issue its Hospital Revenue Bonds, Series 2010 (The Lawrence Memorial Hospital) (the “Bonds”), in a principal amount not exceeding $13,500,000 for the purpose of providing funds to (i) finance or reimburse the Institution for the costs of constructing, renovating, acquiring and equipping certain improvements to the facilities of the Institution (the “Project”), and (ii) paying certain costs of issuance of the Bonds;
WHEREAS, the Board of Trustees of the Institution (the “Board”) finds and determines that proceeding with the request to the City and the printing of the Preliminary Official Statement providing for the sale of the Bonds (the “Preliminary Official Statement”) is necessary and desirable and in the best interest of the Institution;
WHEREAS, the Institution desires to authorize Piper Jaffray & Co. (the “Underwriter”) to proceed with the preparation, printing and distribution of the Preliminary Official Statement and to proceed with all steps necessary to provide for the sale of the Bonds; and
WHEREAS, the sale of the Bonds and the terms of the Bonds shall be subject to the final approval of the Board, such approval to be evidenced pursuant to a final resolution to be submitted to the Board prior to entering into a purchase contract for the sale of the Bonds.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE LAWRENCE MEMORIAL HOSPITAL, AS FOLLOWS:
Section 1. Authorization to Proceed. The Board hereby authorizes the Underwriter to proceed with the preparation of the Preliminary Official Statement to be used in the offering and sale of the Bonds and, upon completion of the Preliminary Official Statement, the Underwriter is authorized to take all steps necessary to provide for the sale of the Bonds.
Section 2. Further Authority. The Chairperson, Vice-Chairperson and/or President & Chief Executive Officer of the Institution and other officers and representatives of the Institution are hereby authorized and directed to take such other action as may be necessary to carry out the terms of this Resolution.
Section 11. Effective Date. These resolutions shall take effect and be in full force immediately after their adoption by the Board.
Adopted this 17th day of November, 2010.
Board of Trustees Meeting Minutes
November 17, 2010
Page three
MOTION: made by Allen Belot, seconded by
Mike Wildgen to authorize management to
proceed with presenting Resolution to the City
for review December 7, 2010. Motion carried.
Medical Executive Committee Recommendations
Dr. Yockey reviewed the recommendation for Board approval;
MEDICAL STAFF – New Appointments:
Michelle Affield, MD – (Active Admitting Staff/Internal Medicine – Oncology) Initial appointment period to extend from 11/9/10 through 12/31/11.
CONCLUSION OF PROVISIONAL THROUGH FOCUSED EVALUATION:
Ervin Eaker, M.D. (initial)
Trang Ho, M.D. (initial)
Veronique Stough, Dental Assistant (initial)
PRIVILEGE and/or STATUS CHANGES AND RESIGNATIONS:
John Ebeling, MD – (Active Admitting; Neurological Surgery) – Resignation effective 10/1/10.
David Fritz, M.D. – (Active Admitting; Neurological Surgery) – Resignation effective 10/1/10.
Michael Osborn, D.O. – (Active/Emergency Medicine) – Resignation effective 9/21/10.
MOTION: made by Mike Wildgen, seconded by
Allen Belot to approve the Medical Executive
Committee’s recommendations. Motion carried.
CEO Comments
Gene Meyer reported on the following:
a) Gene Meyer & Karen Shumate attended the KHA annual meeting & heard the AHA President and Kathleen Sebelius speak on the road ahead & key initiatives.
b) Gene Meyer reviewed a publication regarding what hospitals are thinking about and what is to come.
Strategic Plan
The Strategic Plan has now been taken through all committees and recommending to the Board for approval. This plan will be looked at and updated quarterly as progress is made.
MOTION: made by Dan Lambert, seconded by
Verdell Taylor to approve the Strategic Plan.
Motion carried.
Old Business
a) Eudora Progress – Jeff Novorr updated the Board on the construction project. The delay is completion of the roof and will change the completion date to April 29. Parking lot and sidewalks are completed.
b) Physician Recruitment – Gene Meyer reported on the following:
a. The Orthopedic group is recruiting a spine surgeon.
b. A Vascular Surgery group is interested in Lawrence.
c. A Family Practice physician and two Internists are interested in Lawrence.
Board of Trustee Meeting Minutes
November 17, 2010
Page four
New Business
a) Heartland Medical Clinic New Access Point Application – Gene Meyer reported that LMH was approached to write a letter of support for the Clinic to become a federally qualified designated clinic. This letter was provided.
b) Community Needs Assessment – Janice Early-Weas presented information from the Missouri Hospital Association. The report included information from the Kansas City Bi-State Region that includes Douglas County. The risk-adjusted rate for preventable hospitalizations fell 81 percent in Douglas County with no counties in the region coming close to this accomplishment.
Announcement
Physicians’ Holiday Happenings, December 3 at 6:30 pm at Mt. Oread.
Executive Session
MOTION: made by Allen Belot, seconded by Verdell Taylor
that the Board of Trustees recess to Executive Session for
consultation with hospital attorney which would be deemed
privileged in the attorney-client relationship, to include the
CEO, COO, CFO, Director of Maternal Child and Chief of Staff.
The open meeting to resume in this room at 11:00 a.m. Motion carried.
MOTION: made by Judy Keller, seconded by Verdell Taylor
that the Board extend the Executive Session to 11:15 a.m.
Motion carried.
MOTION: made and seconded to leave Executive Session.
Motion carried.
The open meeting convened at 11:16 am.
Adjournment
There being no further business, the meeting adjourned.
Respectfully submitted,
Dan Lambert
Secretary