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CITY COMMISSION

MEETING AGENDA

September 14, 2010 - 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 09/09/10)

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Updates:

09/14/10 @ 11:55 p.m.

Added a staff memo and revised plat to Consent Agenda Item No. 8 – Accept dedication of easements and rights-of-way for PP-6-6-10 for Hallmark Addition 3^rd Plat.

09/13/10 @ 4:15 p.m.

Added questions from Commissioner Chestnut and staff response to the employee health insurance item on the City Manager’s Report.
Added additional correspondence to Regular Agenda Item No. 2 – street vendor license for Last Stop Snack Shop.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim the week of September 12 – 18, 2010 as POW/MIA Recognition Week and Friday, September 17, 2010 as POW/MIA Recognition Day. Proclamation

2. Proclaim the week of September 17 – 23, 2010 as Constitution Week.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 08/03/10 and 08/10/10.

2. Receive minutes from various boards and commissions:

Sales Tax Audit Committee meeting of 02/11/10

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Approve sale of surplus buses and Fire/Medical equipment on Gov Deals. Staff Memo

b) Authorize payments from Capital Improvement Reserve Fund to KDOT for final closeout costs for Project No. 54-GI12-899(S), 23^rd Street and Barker, Geometric, Traffic Signal Improvements, completed 2003, in the amount of $20,736.62, and Project No. 65-GI3-999(S), 27th and Iowa, Geometric, Traffic Signal Improvements, completed 2003, in the amount of $21,120.73. Staff Memo & Attachments

7. Accept dedication of easements and rights of way for Preliminary Plat, PP-6-5-10, for Riverside Business Park, a two lot subdivision containing approximately 30.527 acres, located at 2030 Packer Court. Submitted by Bartlett and West for Riverside Development, Inc. and Riverside Business Park LLC, property owners of record. (PC Item 5; approved 10-0 on 8/25/10) Staff Report Plat Map of Area PC Minutes

8. Accept dedication of easements and rights of way for Preliminary Plat, PP-6-6-10, for Hallmark Addition 3^rd Plat, a three lot subdivision containing approximately 5.252 acres, located at 151 McDonald Drive and a waiver request from the requirement in Section 20-811 to provide sidewalks along all street frontages. Submitted by Paul Werner Architects for Downtown Equities II, LC, property owner of record. (PC Item 6; approved 10-0 on 8/25/10) Staff Report Plat Map of Area PC Minutes Staff Memo - Added 09/14/10 Revised Plat - Added 09/14/10

9. Accept dedication of easements and rights of way for Preliminary Plat, PP-6-4-10, for George Subdivision No. 4 (Northwinds Apartments), a one lot residential subdivision containing approximately 1.31 acres, located at 200 North Michigan Street. Submitted by Bartlett & West, Inc., for Northwinds L.L.C., property owner of record. (PC Item 7A; approved 10-0 on 8/25/10) Staff Report Plat Map of Area Sensitive Lands Exhibit Correspondence PC Minutes

10. Approve Rezoning, Z-6-10-10, to rezone approximately 1.31 acres from RS10 (Single-Dwelling Residential) to RM12 (Multi-Dwelling Residential), located at 200 North Michigan Street for Northwind Apartments. Submitted by Bartlett & West for Northwinds L.L.C., property owner of record. Adopt on first reading, Ordinance No. 8566, for the Rezoning (Z-6-10-10) of approximately 1.31 acres from RS10 (Single-Dwelling Residential) to RM12 (Multi-Dwelling Residential), located at 200 North Michigan Street. (PC Item 7B; approved 10-0 on 8/25/10) Staff Report Map of Area PC Minutes

11. Approve Rezoning, Z-6-11-10, to rezone approximately 3.92 acres from CS (Commercial Strip) and RM12 (Multi-Dwelling Residential) to RM12 (Multi-Dwelling Residential), located at 2130 Silicon Avenue for Crosswinds East. Submitted by Bartlett & West, Inc., for Crosswinds L.L.C., property owner of record. Adopt on first reading, Ordinance No. 8567, for the Rezoning (Z-6-11-10) of approximately 3.92 acres from CS (Commercial Strip) and RM12 (Multi-Dwelling Residential) to RM12 (Multi-Dwelling Residential), located at 2130 Silicon Avenue. (PC Item 8; approved 10-0 on 8/25/10) Staff Report Map of Area PC Minutes

12. Approve acceptance of the Right-of-Way and Easement dedication from KDOT for Renaissance Drive, Mercato Development located at the northeast corner of K-10 and US-40 (W. 6^th Street), as outlined in the Quitclaim Deed. Staff Memo & Attachments

13. Authorize staff to negotiate an engineering services agreement with URS Corporation for transitional engineering services to assist upon transfer of the former Farmland Industries Plant from the Farmland Trust Fund to the City of Lawrence, Project No. PW1015. Staff Memo

14. Receive request from the University of Kansas requesting pedestrian crosswalks at 11^th Street and West Campus Road; refer to staff for report.

15. Receive request from the Friends of the Lawrence Public Library to place as signs of community interest, yard signs advertising the Friends of the Public Library book sale. The signs would be placed between 6^th and 9^th Streets and between Massachusetts and Tennessee Streets on October 1 and would be removed October 5, 2010.

C. CITY MANAGER’S REPORT: CM Report & Attachments - Updated 09/13/10

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider request for a Temporary Use of Public Right-of-Way Permit for the 2011 KC MS 150 from Friday 09/16/11 through Sunday 09/18/11 allowing the closure of Massachusetts Street between North Park Street and South Park Street from Friday at 1:00 p.m. through Sunday at noon, closure of North Park Street from Massachusetts Street to Vermont Street from Saturday at 6:00 a.m. through Sunday at noon, and closure of the Community Building parking lot from Saturday at 6:00 a.m. through Sunday at noon. Staff Memo & Attachments

ACTION: Approve request for Temporary Use of Public Right-of-Way Permit for the 2011 KC MS 150 and approve donation of police and fire medical services in support of the 2011 KC MS 150, if appropriate.

2. Consider a request for a street vendor license for Last Stop Snack Shop at the southwest corner of 10^th Street and Massachusetts Street, pending satisfactory inspection of the cart’s heating device(s) by the Fire Medical Department. NOTE: One adjacent property owner is not in favor of the proposed street vending location. Staff Memo Correspondence - Updated 09/13/10

ACTION: Approve or deny the request for a street vendor license for Last Stop Snack Shop at the southwest corner of 10^th Street and Massachusetts Street, if appropriate.

3. Receive staff report regarding mobile food vendors. Staff Memo & Attachments

ACTION: Direct staff as appropriate.

4. Consider approving the final design and schedule for Project No. PW0903, Kasold Drive, Clinton Parkway to 31^st Street, street, storm sewer, and waterline improvements. Staff Memo & Attachments

ACTION: Approve final design and schedule for Kasold Drive, Clinton Parkway to 31^st Street, street, storm sewer, and waterline improvements, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

1. Establish date for National Incident Management System (NIMS) training on one of the following dates: Memo

a) 10/06 at 6:30 p.m.

b) 10/12 at 4:30 p.m.

c) 10/18 at 4:30 p.m.; or

d) 10/27 at 6:30 p.m.

· Lawrence Energy Conservation Fair 2010, Saturday, September 11, 10:00 a.m. – 4:00 p.m. Location: Community Building, 115 W. 11^th Street.

· Chamber of Commerce Fall Mixer, Wednesday, September 15, 5:30 – 7:30 p.m. Location: Meadowbrook Apartments.

· City Commission to meet with Chancellor Bernadette Gray Little and staff, September 21, 4:00 p.m. Location: Bioscience and Technology Business Center.

· 30^th Basic Recruit Academy Graduation, Friday, September 24, 6:00 p.m. Location: Maceli’s, 1031 New Hampshire Street.

· Complete Street Public Presentation, Wednesday, September 29, 6:30 – 8:00 p.m. Location: City Commission Room.

· Complete Street Workshop (Invitation Only), Thursday, September 30, 8:00 a.m. – 4:00 p.m. Location: Fire Station No. 5, Jayhawk Room, 1911 Stewart Avenue.

· Bioscience and Technology Business Center dedication, Friday, October 8, 2:00 p.m. Location: West Campus – KU.

· KU Football Homecoming pep rally, Thursday, October 21, 5:00 – 7:00 p.m. Location: 1000 block of Massachusetts Street.

· Dedication Ceremony for the Pharmacy Building at the University of Kansas, Friday, October 22, 11:00 a.m. Invitation

· City Employee Service Award luncheon, Monday, November 15. Location: Douglas County Fairgrounds, 4-H Building.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals:

Four positions expire 09/30/10. Two positions are eligible for reappointment to additional terms, while the other two positions are not eligible for reappointment.

Community Commission on Homelessness:

Three vacancies that expired 06/30/10 (these terms were extended to finish work on the Housing Vision. Replacement terms will expire 12/31/12). Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

One position expires 09/30/10 and is not eligible for reappointment. This position is dedicated for a Low/Mod Area Representative. Two vacancies for at-large positions that expire 09/30/10 and 09/30/11. Two additional terms expire 09/30/10, both eligible for reappointment.

Convention and Visitors Bureau Advisory Board;

One term expired 07/01/10.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Both positions are at-large positions.

Hospital Board:

Three positions expire 09/30/10. One position is eligible for reappointment while the other two positions are not eligible for reappointment.

Jayhawk Area Agency on Aging:

One vacancy on the Board of Directors expired 09/30/09. One position on the Advisory Council will become vacant 09/30/10.

Lawrence Cultural Arts Commission:

Two vacancies for positions that expire 01/31/11.

Lawrence Douglas County Advocacy Council on Aging:

Three positions are currently vacant.