CITY
COMMISSION
MEETING AGENDA
August 24, 2010 - 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 08/19/10)
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Updates:
08/24/10 @ 11:00 a.m.
- Added correspondence to Consent Agenda Item No. 5 – Adopt on first reading, Ordinance No. 8557 regarding contractor licensing.
- Revised Consent Agenda Item No. 14 – Temporary Use of Right-of-way at 825 Massachusetts Street to be conditioned upon removal in thirty days after installation, or when the temporary plywood construction masking is removed, whichever is sooner.
- Added Ordinance No. 8565 to Regular Agenda Item No. 2 – CID for 23rd and Ousdahl.
- Added correspondence to Regular Agenda Item No. 4 – second reading of Ordinance No. 8560 regarding portable toilets.
- Added as Regular Agenda Item No. 5 – a request for existing curb replacement at W. 10th Place, W. 10th Terrace, and Randall Road to be added to the 2010 street maintenance program.
08/20/10 @ 2:45 p.m.
- Added as Consent Agenda Item No. 14 – approve the Temporary Use of Right-of-Way at 825 Massachusetts Street for a temporary mural, conditioned upon removal by August 31, 2010.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the last Friday of each month to be Final Fridays in downtown Lawrence.
2. Proclaim the month of September, 2010 to be National Preparedness Month.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 06/15/10 and 07/06/10.
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Bid and purchase items:
a) Set bid date of 09/21/10 for the Comprehensive Rehabilitation Projects at 1616 East Glenn Drive and 1315 E. 21st Street.
b) Approve sale of surplus vehicles and equipment on Gov Deals. Staff Memo
c) Apply local purchasing preference policy and award bid for nine (9) police cars for the Police Department to Laird Noller Automotive for $193,227. Bid Memo
d) Authorize staff to negotiate an Engineering Services Agreement with Professional Engineering Consultants for Design and Construction Phase Engineering Services for Priority Groups I and II of project UT0919CS, General Wastewater Pumping Station Improvements. Staff Memo & Attachments
5. Adopt on first reading, Ordinance No. 8557, amending contractor licensing regulations found in Chapter 5, Articles 15 and 17 of the City Code. Staff Memo & Attachments Correspondence - Added 08/24/10
6. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 8559, establishing a yield sign on Melrose Lane at 25th Street.
b) Ordinance No. 8558, adopting the 2010 Standard Traffic Ordinance and Other Kansas Traffic Law changes.
c) Ordinance No. 8561, allowing the jail fees assessed pursuant to Section 12-105 of the City Code, to automatically be set at the levels actually charged the City by Douglas County.
7. Approve Special Event, SE-08-24-10, for the location of a light truck and 40’ tall Verizon mobile cellular communication tower at 1101 Indiana (Berkeley Flats apartments) for the specific dates: September 4; September 11; September 25; October 14, October 23; November 6; and November 20, 2010 home football games. Submitted by Selective Site Consultants. Berkeley Flats Apartments LLC, property owner of record. Staff Report Site Plan
8. Authorize the Mayor to sign State of Kansas Recovery Zone Bond Notice of Intent to Issue Forms related to the Berry Plastics and Bowersock Mills and Power Company's Projects. Staff Memo & Attachments
9. Approve selection of American General Life as City’s voluntary employee benefit vendor and authorize City Manager to enter into contract negotiations with American General Life. Staff Memo & Attachments
10. Approve request by Cornerstone Architects, on behalf of the property owner of 821 Iowa Street, Xin Li Liu, for a waiver, with conditions, from 19-214B of the City Code which states that a private sanitary sewer service line shall not be located in a City public right of way for greater than 15 feet. Staff Memo & Attachments
11. Approve a Temporary Use of Public Right-of-Way Permit for the Rev It Up Half-Marathon on Saturday, October 2, 2010, to allow the use of various city streets including the closure of Louisiana Street from the Broken Arrow Park entrance south to 31st Street from approximately 7:45 a.m. – 8:05 a.m. Staff Memo & Attachments
12. Approve a Temporary Use of Public Right-of-Way Permit allowing the closure of Massachusetts Street from North Park Street to South Park Street on Sunday 09/12/10 from 7:00 a.m. – 6:00 p.m. for the Parks and Recreation Department’s Fall Arts and Crafts Festival.
13. Authorize the Mayor to sign Releases of Mortgage for the following: Staff Memo
a) Joe and Minilee Bales, 1727 W. 21st Street;
b) Helena Boyle, 1211 Laura; and
c) James Moore, 2902 W. 7th Street.
14. Approve the Temporary Use of Right-of-Way at 825 Massachusetts Street for a temporary mural, conditioned upon removal by August 31, 2010 thirty days after installation, or when the temporary plywood construction masking is removed, whichever is sooner. Staff Memo & Attachments (revised 08/24/10)
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct bond and note sale. Staff Memo & Attachments Debt Ratio Memo
ACTION: Review bids received. Approve sale of bonds and notes to the lowest responsible bidder. Adopt Resolution No. 6904, authorizing the sale of $7,465,000 in general obligation notes. Declare an emergency and adopt on first and second reading, Ordinance No. 8563 and adopt Resolution No. 6905, authorizing the sale of $9,070,000 in general obligation bonds (Series B) Ordinance No. 8564 and Resolution No. 6906, authorizing the sale of $8,445,000 in general obligation bonds (Series C), if appropriate
2. Conduct public hearing regarding a Community Improvement District (CID) at 23rd and Ousdahl Streets and consider adopting on first reading, Ordinance No. 8565 (added 08/24/10), establishing a Community Improvement District (CID) at 23rd and Ousdahl Streets. (Ordinance No. 8565 will be posted prior to the 08/24/10 City Commission Meeting) Staff Memo
ACTION: Conduct public hearing and adopt on first reading Ordinance No. 8565, establishing a Community Improvement District (CID) at 23rd and Ousdahl Streets, if appropriate.
3. Receive staff report regarding the Santa Fe Depot acquisition. Staff Memo
ACTION: Direct staff as appropriate.
4. Consider adopting on second and final reading, Ordinance No. 8560, pertaining to portable toilets, as amended by the City Commission on 08/17/10. Staff Memo & Attachments Correspondence - Added 08/24/10
ACTIONS: Adopt on second and final reading, Ordinance No. 8560, pertaining to portable toilets, as amended by the City Commission on 08/17/10, if appropriate.
5. Consider request to replace all existing curbs at W. 10th Place, W. 10th Terrace, and Randall Road as part of the existing 2010 street maintenance program. Staff Memo
ACTION: Direct staff as appropriate.
6. Receive staff report regarding primary election for Office of City Commissioner and consider adopting on first reading, Charter Ordinance No. 41, exempting the City of Lawrence from the non-uniform state statute on primary elections for the Office of City Commissioner and requiring a primary election if seven or more candidates file for office. Charter ordinances require a super-majority vote (four affirmative votes). Staff Memo & Attachments
ACTION: Adopt on first reading, Charter Ordinance No. 41, exempting the City of Lawrence from the non-uniform state statute on primary elections for the Office of City Commissioner and requiring a primary election if seven or more candidates file for office, if appropriate.
7. Consider authorizing the City Manager to enter into an Engineering Services Agreement with Bartlett & West for surveying services in an amount of $33,575.00 for project PW1012, Street Reconstruction and Geometric Improvements for Iowa Street, Yale Road to Bob Billings Parkway. Staff Memo & Attachments
ACTION: Authorize the City Manager to enter into an Engineering Services Agreement with Bartlett & West for surveying services in an amount of $33,575 for project PW1012, Street Reconstruction and Geometric Improvements for Iowa Street, Yale Road to Bob Billings Parkway, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· 30th Anniversary of City Hall Reception, Tuesday, August 24, 6:00 p.m. Location: City Hall, First Floor.
· Retirement Reception for Police Chief Ron Olin, Thursday, August 26, 6:00 – 8:00 p.m. Location: Maceli’s.
· Annual City Employee Picnic, Saturday, August 28, 5:00 – 8:00 p.m. Location: Broken Arrow Park.
· August 31 City Commission meeting cancelled due to it being the fifth Tuesday of the month.
· Sales Tax Audit Committee meeting, Thursday, September 2, 4:00 – 5:00 p.m. Location: City Manager’s Conference Room.
· KU Football pep rally, Thursday, September 2, 5:00 – 7:00 p.m. Location: 1000 block of Massachusetts Street.
· Lawrence Schools Foundation Breakfast, Friday, September 3, 7:00 a.m. Location: Holidome.
· Retail Task Force meeting, Tuesday, September 7, 4:00 p.m. Location: City Commission Room.
· Chamber of Commerce Fall Mixer, Wednesday, September 15, 5:30 – 7:30 p.m. Location: Meadowbrook Apartments.
· City Commission to meet with Chancellor Bernadette Gray Little and staff, September 21, 4:00 p.m. Location: Bioscience and Technology Business Center.
· KU Football Homecoming pep rally, Thursday, October 21, 5:00 – 7:00 p.m. Location: 1000 block of Massachusetts Street.
· City Employee Service Award luncheon, Monday, November 15. Location: Douglas County Fairgrounds, 4-H Building.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
Four positions expire 09/30/10. Two positions are eligible for reappointment to additional terms, while the other two positions are not eligible for reappointment.
Building Code Board of Appeals:
One term expires 07/30/10 and is not eligible for reappointment.
Community Commission on Homelessness:
Three vacancies that expired 06/30/10 (these terms were extended to finish work on the Housing Vision. Replacement terms will expire 12/31/12). Two vacancies for terms that expire 12/31/11.
Community Development Advisory Committee:
Two at-large positions, held by Marshall and Polson, expire 09/30/10. Both are eligible for reappointment to additional terms. One target neighborhood position will become vacant 09/30/10. Two vacancies for at-large positions that expire 09/30/10 and 09/30/11.
Convention and Visitors Bureau Advisory Board;
Five terms expire 07/01/10. Adams, Johnston, and Schumm are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Both positions are at-large positions.
Three positions expire 09/30/10. One position is eligible for reappointment while the other two positions are not eligible for reappointment.
One vacancy on the Board of Directors expired 09/30/09. One position on the Advisory Council will become vacant 09/30/10.
Lawrence Cultural Arts Commission:
One vacancy for a position that expires 01/31/11.
Lawrence Douglas County Advocacy Council on Aging:
Three positions are currently vacant.
One vacancy expired 04/30/10.
Social Services Advisory Board:
Four vacancies for positions that expire 04/30/12. These positions are at-large positions.