A

CITY COMMISSION

MEETING AGENDA

June 22, 2010 – 5:30 p.m.

(Posted on webpage at 4:45 p.m. on 06/17/10)

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Updates:

06/22/10 @ 12:00 p.m.

Added a second executive session to discuss nonelected personnel matters.

06/21/10 @ 4:45 p.m.

Added correspondence to Consent Agenda Item No. 14 – grant application for trail construction in DeVictor Park.
Added correspondence to Regular Agenda Item No. 3 – CID policies.

A. EXECUTIVE SESSION:

1. Consider motion to recess into executive session for 40 minutes for the purpose of discussion of matters relating to employer-employee negotiations. The justification for the executive session is to keep negotiation matters confidential at this time. The Commission will conclude the executive session at approximately 6:10 p.m. and resume the open meeting at 6:35 p.m.

ACTION: Approve motion to recess into executive session for 40 minutes, if appropriate.

2. Consider motion to recess into executive session for 20 minutes for the purpose of discussion of personnel matters of nonelected personnel and for the purpose of consultation with attorneys for the body which would be deemed privileged in the attorney-client relationship. The justification for the executive session is to keep personnel matters and attorney-client matters confidential.

ACTION: Approve motion to recess into an executive session for 20 minutes, if appropriate.

After a short break, the City Commission Meeting will

resume at approximately 6:35 p.m.

B. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Recognition of Lawrence Police Captain Tarik Khatib as a graduate of the 240^th FBI National Academy class.

2. Recognition of Specialist Troy Yocum and The Hike for our Heroes.

C. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 04/27/10.

2. Receive minutes from various boards and commissions:

Hospital Board meeting of 04/21/10

Lawrence Cultural Arts Commission Meeting of 05/12/10

Traffic Safety Commission meeting of 05/03/10

Sustainability Advisory Board meeting of 05/12/10

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Set bid date of July 6, 2010 for City Bid No. B1040, Project No. PW1014, 2010 Concrete Rehabilitation Program. Staff Memo & Attachments

b) Set a Bid Opening Date of July 13, 2010 for Bid No. B1034; Gas Chromatography/Mass Spectrometer Instrument. Staff Memo

c) Award bid for Project No. PW1006, 2010 Overlay Program, Phase 2, to Kansas Heavy Construction, LLC in the amount of $1,369,099.80. Staff Memo & Attachments

d) Approve purchase of one 25 ton vehicle lift for Public Works, Central Maintenance Garage, from Myers Brothers Equipment Co. of Kansas City in the amount of $40,803. Bid Memo

e) Award bid for leather structural firefighting boots for the Fire and Medical Department to Casco Industries for $25,152.90. Bid Memo

f) Award Bid No. B1036; Wastewater Pump Station 04 Discharge Piping Replacement to CAS Construction in the amount of $25,400.00 and authorize the City Manager to execute a contract agreement. Bid Memo

g) Waive staff estimate and award the base bid for the Comprehensive Rehabilitation project at 216 N. Minnesota Street base bid only to T&J Holdings for $25,600. The homeowner will provide funds in excess of the program limits of $25,000. Bid Memo

7. Adopt on first reading, Ordinance No. 8536, establishing yield signs on Pleasant Street at 4^th Street.

8. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8354, amending sections of the City of Lawrence Code to incorporate additional restrictions contained in the Kansas Indoor Clean Air Act.

b) Ordinance No. 8530, for Text Amendment (TA-1-1-10) to the City of Lawrence Land Development Code, Chapter 20, Sections 20-201, 20-223, 20-403, 20-509, and 20-1108 of the Code of the City of Lawrence, KS to permit Bars or Lounges and other changes in the MU (Mixed Use) District. (PC Item 5; approved 6-2 on 5/24/10) Incorporation by Reference

9. Approve Text Amendment TA-7-20-09, to various sections of the City of Lawrence Land Development Code to (1) revise language in sections 20-501 and 20-1703 regarding Adaptive Reuse of Designated Historic Property, and (2) revise language in sections 20-1310 and 20-1311 regarding Written Interpretations and Appeals of Administrative Decisions. Adopt on first reading, Ordinance No. 8533 and Ordinance No. 8535, to various sections of the City of Lawrence Land Development Code regarding Adaptive Reuse of Designated Historic Property and Written Interpretations and Appeals of Administrative Decisions. (PC Item 11; approved 9-0 on 5/26/10) Staff Memo Proposed Language PC Minutes - 05/10 HRC Packet - 04/10 HRC Minutes - 04/10 HRC Packet - 01/10 HRC Minutes - 01/10 Staff Report PC Minutes - 08/09 Correspondence

10. Approve the following items related to the Bert Nash Dash and Bash: Staff Memo & Attachments

a) Approve a temporary use of right-of-way permit for the closure of the 600 block of Massachusetts Street from noon-midnight on Saturday, October 9, 2010 for the Bert Nash Dash and Bash.

b) Adopt on first reading, Ordinance No. 8528, allowing the possession and consumption of alcoholic liquor on the 600 block of Massachusetts from noon to midnight on Saturday, October 9, 2010 for the Bert Nash Dash and Bash.

c) Approve donation of city services in support of the Bert Nash Dash and Bash.

11. Authorize City Manager to sign Grant Agreement with the Federal Aviation Administration for funding of the Lawrence Airport Layout Plan / Airport Master Plan. The federal government will provide ninety-five percent (95%) funding for this project, with a local match of $12,455. Staff Memo & Attachments

12. Approve unanimous recommendation from the Traffic Safety Commission (TSC) for the following:

a) Approve recommendation to establish no parking along the north side of 13^th Street between Oread Avenue and Louisiana. TSC 05/03/10 Materials - Item #2

b) Approve recommendation to remove stop signs on 11^th Street at Indiana Street and establish stop signs on Indiana Street at 11^th Street. TSC 05/03/10 Materials - Item #4

13. Authorize binding coverage for Property/Casualty Insurance from Hartford for the insurance period of 7/1/10 to 7/1/11 for a premium of $109,924, and authorize binding coverage for Fire/Medical Auto/Professional Liability/Portable Equipment with ESIP for the insurance period of 7/1/10 to 7/1/11 at a premium of $61,090, plus the associated brokerage fee of $16,510 to Arthur J. Gallagher, for a total of $187,524. Staff Memo

14. Approve submission of a grant application for $15,000 from the Sunflower Foundation for the construction of additional concrete trails in DeVictor Park. The grant requires a $15,000 local match. Staff Memo & Attachments Correspondence - Added 06/21/10

15. Approve request from the Lawrence Cultural Arts Commission to allocate $10,000 in 2009 Cultural Arts Commission carryover funds in the Special Recreation Fund to be used for the purpose of establishing a Downtown Lawrence Arts District and a “Final Fridays” art event in downtown, with Downtown Lawrence, Inc. administering the project. Staff Memo & Attachments

16. Authorize the City Manager to execute the First Amendment to Commercial Lease Agreement and authorize the Mayor to execute the First Amendment to the Amended and Restated Ground Lease with Riverfront, LLC. These two agreements cover Riverfront, LLC financial responsibilities to the City for the City owned parking garage and the City’s continued lease of space from Riverfront LLC for the Planning and Development Services office space. Staff Memo & Attachments

17. Approve the Recovery Zone Facility Bond Reallocation Agreement. Staff Memo & Attachments

D. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

E. REGULAR AGENDA ITEMS:

1. Conduct public hearing to consider the vacation of unused utility easements located in Lots 1, 2, 3, and 4, North Lawrence Addition Number Fourteen, as requested by Foust, LLC. Staff Memo & Attachments

ACTION: Conduct public hearing and approve Order of Vacation, if appropriate.

2. Receive public comment concerning 2011 City budget issues. 06/15/10 Study Session Materials (internet access required)

ACTION: Receive public comment.

3. Receive staff report concerning possible amendments to the City’s Community Improvement District (CID) and Transportation Development District (TDD) policies. Staff Memo & Attachments Correspondence - Added 06/21/10

ACTION: Direct staff as appropriate.

4. Consider a request to establish a multi-way stop at the intersection of 11^th Street and Louisiana. (TSC Item #3, approved 5-2 on 05/03/10) Staff Memo TSC 05/03/10 Meeting Materials - Item #3

ACTION: Approve request to establish a multi-way stop at the intersection of 11^th Street and Louisiana Streets, if appropriate.

5. Consider a request to establish a multi-way stop at the intersection of 11^th Street (east leg) and Mississippi Street subject to reconstruction of the private driveway on the west leg of the intersection. (TSC Item #5, approved 5-2 on 05/03/10) Staff Memo TSC 05/03/10 Meeting Materials - Item #5

ACTION: Approve request to establish a multi-way stop at the intersection of 11^th Street (east leg) and Mississippi Street, subject to reconstruction of the private driveway on the west leg of the intersection, if appropriate.

F. PUBLIC COMMENT:

G. FUTURE AGENDA ITEMS: Staff Memo & Attachments

H. COMMISSION ITEMS:

I. CALENDAR: Meeting List

· City Commission Study Session on the proposed Library Expansion Project, Thursday, June 24, 4:00 p.m. Location: City Commission Room.

· City Commission Meeting on June 29 has been canceled due to it being the fifth Tuesday of the month.

· City offices closed on Monday, July 5 in observance of Independence Day.

· City Commission Study Session on the 2011 Budget, Tuesday, July 13, 4:00 p.m.

· Annual City Employee Picnic, Saturday, August 28. Location & Time TBD.

· City Employee Service Award luncheon, Monday, November 15. Location: Douglas County Fairgrounds, 4-H Building.

*City Commission meeting dates are in black bold print

J. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Building Code Board of Appeals:

One term expires 07/30/10 and is not eligible for reappointment.

Community Commission on Homelessness:

Three terms expire 06/30/10. None are eligible for reappointment.

Community Development Advisory Committee:

Two vacancies for at-large positions that expire 09/30/10 and 09/30/11.

Convention and Visitors Bureau Advisory Board;

Five terms expire 07/01/10. Adams, Johnston, and Schumm are eligible for reappointment to additional terms.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Both positions are at-large positions.

Jayhawk Area Agency on Aging:

One vacancy that expired 09/30/09.