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CITY COMMISSION

MEETING AGENDA

May 4, 2010 - 6:35 p.m.

(Posted on webpage at 4:40 p.m. on 04/29/10)

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Updates:

04/30/10 @ 4:30 p.m.

Added additional correspondence from Community Wireless Communications to Regular Agenda Item No. 2.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim Friday, May 7 as KJHK Day.

2. Proclaim Saturday, May 8 as Sertoma Bar-B-Q Cook Off Day.

3. Proclaim the week of May 9 – 15 as Police Week and Saturday, May 15 as Peace Officers’ Memorial Day.

4. Proclaim the month of May as Mental Health Month.

5. Proclaim the month of May as National Historic Preservation Month.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Planning Commission meeting of 03/22-24/10

Aviation Advisory Board meeting of 03/22/10

Public Incentives Review Committee meeting of 11/16/09

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the City Clerk’s Office.

4. Bid and purchase items:

a) Award bid for uniform rental and bulk facility service for the Public Works Department to Walker Towel and Uniform Service for $464.35 a week or $24,146.20 a year. Bid Memo & Attachments

b) Award bid for Project No. PW1001, 23^rd Street (K-10 Hwy), West of Haskell Avenue to the east city limits, to Bettis Asphalt & Construction, Inc. in the amount of $570,420.05. Bid Memo & Attachments

c) Set bid date of June 1, 2010 for the comprehensive rehabilitation program at 1609 Barker Avenue, 1601 W. 26^th Street, 44 Winona Avenue, and 216 N. Minnesota Street.

d) Set a Bid Date of May 25, 2010 for Bid Number B1033 Projects 08W008 and 08S013 Bauer Brook Estates Benefit District Waterline and Sanitary Sewer Public Improvements and approve a variance from City Code 19-214B for addresses 4545, 4565, 4605, 4625, 4645, 4665, 4670 and 4650 for Bauer Brook Court. Bid Memo & Attachments

e) Authorize the purchase and installation of 29 400 Mhz radio units and antennas for the Public Transit Department to TFMComm, Inc., for $8,919. Staff Memo

5. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8520, authorizing the sale, possession, and consumption of alcoholic beverages at Broken Arrow Park on May 7-8, 2010 for the Lawrence Sertoma BBQ Cook-off and fundraiser.

b) Ordinance No. 8511, for rezoning (Z-1-1-10) of approximately 5.252 acres from IG (General Industrial) to IL (Limited Industrial), located at 151 McDonald Dr. (PC item 5; approved 8-0 on 3/24/10)

c) Ordinance No. 8512, for Text Amendment (TA-1-2-10) to Sections 20-403, 20-601(b) and 20-601(b)(1), to permit Hotel/Motel/Extended Stay Use as an allowed use in IL Zoning, revise the maximum height in the IL District and add reference to the IL District in footnotes 14 and 15 in the Density and Dimensional Standards. Initiated by City Commission on 2/2/10. (PC Item 7; approved 8-0 on 3/24/10) Incorporation By Reference

d) Ordinance No. 8518, establishing 15-minute parking spaces downtown.

e) Ordinance No. 8516, amending Chapter 6 Article 14 of the City Code regarding Licensed Street Vendors.

6. Approve request for extension of Preliminary Development Plan for Mercato PCD [PDP-08-08-06]. Submitted by Jane Eldredge for Kentucky Place, L.C., Venture Properties, Inc., Scottsdale Properties, L.C., JDS Kansas, L.C., and Tat Land Holding Co., L.C., property owners of record. Staff Memo Request for Extension Map of Area

7. Approve temporary use of right-of-way permits for Art Tougeau to allow closure of the top level of the New Hampshire Street Garage on Friday, May 21, 5:00 p.m. – 10:00 p.m. and the closure of 10^th Street from Massachusetts to New Hampshire on Saturday, May 22, 1:00 p.m. – 5:00 p.m. Staff Memo

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Conduct public hearing to consider the vacation of an unoccupied utility easement located at 927 New Hampshire (Lot 2, Downtown 2000 Addition), as requested by City of Lawrence, 6 E. 6^th Street, Lawrence, Kansas. Staff Memo & Attachments

ACTION: Conduct public hearing and approve Order of Vacation, if appropriate.

2. Receive staff report regarding a request from Community Wireless Communications (CWC) to execute a comprehensive right-of-way agreement with the City to include existing agreements between the City and Lawrence Freenet. Staff Memo & Attachments Additional Information Provided by CWC - Added 04/30/10

ACTION: Direct staff as appropriate.

3. Consider the following Utility Master plan items:

a) Update on Wastewater Master Plan efforts. Staff Memo & Attachments

b) Award bid for wastewater and water modeling software for the Utilities Department to Bentley Systems, Inc., for $35,350. Bid Memo

c) Authorize staff to negotiate an Engineering Services Agreement with Burns & McDonnell/BG Consultants for the preparation of the Water System Master Plan. Staff Memo

ACTION: Receive update on Wastewater Master Plan efforts and award bid for wastewater and water modeling software to Bentley Systems, Inc., for $35,350, and authorize staff to negotiate an Engineering Services Agreement with Burns & McDonnell/BG Consultants for the preparation of the Water System Master Plan, if appropriate.

4. Receive Performance Audit Plan for 2010 from the City Auditor.

ACTION: Receive audit plan.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· City Commissioners Cromwell and Johnson and staff will be attending Chicago Bio Conference, Wednesday, May 5. This will be a one day trip.

· Peak Oil Task Force Meeting, Thursday, May 6, 4:00 p.m. Location: City Manager’s Conference Room.

· Memorial Observance in honor of Lawrence’s fallen police officers, Friday, May 7, 9:00 a.m. Location: Investigation and Training Center, 4820 Bob Billings Parkway.

· May 8, Saturday, 8:45 a.m. 15^th Street and Burroughs Creek Trail – Start of large landscaping project.

· City Commission Study Session on the 2011 Budget, Monday, May 17, 3:00 – 5:00 p.m. Location: City Commission Room.

· Joint City/County meeting with KDOT officials regarding the Amtrak Study, Tuesday, May 18, 5:00 p.m. Location: City Commission Room.

· City offices closed on Monday, May 31, in observance of Memorial Day.

· City Commission Study Session on the 2011 Budget, Tuesday, June 15, 4:00 – 6:00 p.m. Location: City Commission Room.

· City Commission Meeting on June 29 has been canceled due to it being the fifth Tuesday of the month.

· City Commission Study Session on the 2011 Budget, Tuesday, July 13, 4:00 – 6:00 – p.m.

· Annual City Employee Picnic, Saturday, August 28.

· City Employee Service Award luncheon, Monday, November 15. Location: Douglas County Fairgrounds, 4-H Building.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Electrical Code Board of Appeals:

One vacancy for a position that expires 03/31/11. This is an at-large position.

Community Development Advisory Committee:

Two vacancies for at-large positions that expire 09/30/10 and 09/30/11.

Jayhawk Area Agency on Aging:

One vacancy that expired 09/30/09.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/11.

Lawrence Douglas County Advocacy Council on Aging:

Three positions are currently vacant.

Public Transit Advisory Committee:

One vacancy for a position that expired 12/31/09 and one vacancy for a position that expires 12/31/10.

Sales Tax Audit Committee:

One position expires 04/30/10 and is eligible for reappointment.

Social Services Advisory Board:

Seven positions available with the composition of the board as follows: one member who is a United Way liaison, six members who are citizens of Lawrence at large with interest in services including, but not limited to, affordable housing and neighborhood quality, homelessness, arts and culture, alcohol and drug related issues, public health and safety, or you and families. Members shall not be employed by any agency receiving social service funding from the City.

Traffic Safety Commission:

Two vacancies for positions that expire 04/30/10. One vacancy for a position that expires 04/30/11.