CITY COMMISSION

MEETING AGENDA

December 1, 2009 - 6:35 p.m.

(Posted on webpage at 4:30 p.m. on 11/25/09)

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Updates:

12/01/09 @ 3:45 p.m.

Added additional staff memo to Regular Agenda Item No. 2 – pavement

 

12/01/09 @ 11:15 a.m.

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       None.

 

 

B.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Receive minutes from various boards and commissions:

 

Bicycle Advisory Committee meetings of 08/18/09, 09/15/09, and 10/20/09

Hospital Board meeting of 10/21/09

Human Relations Commission meeting of 08/20/09

Community Development Advisory Committee meeting of 09/24/09

Community Commission on Homelessness meeting of 10/13/09

 

2.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

3.       Approve licenses as recommended by the Department of Administrative Services.    

 

4.       Approve appointments as recommended by the Mayor. 

 

5.       Bid and purchase items:

 

a)       Set bid date of December 22, 2009 for the Comprehensive Rehabilitation Program at 2420 Bryce Court, 3507 W. 10th Street, and 818 Maple Street.

 

b)       Authorize the City Manager to execute an Engineering Services Agreement in the amount of $49,078 with Professional Engineering Consultants (PEC) for Preliminary Engineering Services for Project UT0919CS - General Wastewater Pumping Station Improvements.  Staff Memo & Attachments

 

c)       Award bid for the 2010 Coordinated Printing bid to Mainline Printing for $20,329.   Bid Memo Additional Information - Added 12/01/09

 

6.       Adopt on first reading, Ordinance No. 8474, for the rezoning (Z-8-16-09) of approximately 11.38 acres, located southeast of 31st and Kasold Drive, from RM12 (Multi-Dwelling Residential) and OS (Open Space) to the Floodplain Overlay District. (PC Item 4D; approved 9-0 on 10/26/09)

 

7.       Adopt the following ordinance(s) on second and final reading:

 

a)       Ordinance No. 8471, for the annexation (A-8-3-09) of approximately 37.05 acres and adjacent right-of-way for Wesleyan Church Development, located southeast of 31st and Kasold Drive.  (PC Item 4A; approved 9-0 on 10/26/09)

 

b)       Ordinance No. 8472, for the rezoning (Z-8-14-09) of approximately 32.69 acres, located southeast of 31st and Kasold Drive, from A (Agricultural) to RM12 (Multi-Dwelling Residential). (PC Item 4B; approved 9-0 on 10/26/09)  

 

c)       Ordinance No. 8473, for the rezoning (Z-8-15-09) of approximately 4.36 acres, located southeast of 31st and Kasold Drive, from A (Agricultural) and V-C (Valley Channel) to OS (Open Space). (PC Item 4C; approved 9-0 on 10/26/09)  

 

8.       Accept dedication of easements and rights of way for PF-9-7-09, a one lot Final Plat for Bauer Farm, Phase 3, containing approximately 1.19 acres, located at 4700 Block #2, Overland Drive. Submitted by Landplan Engineering for Free State Group, LLC, property owner of record. (PC Agenda Item 1A; approved 10-0 on 11/16/09)    Staff Report   Map of Area   Plat Map   PC Minutes

 

9.       Receive memo from the Sustainability Advisory Board regarding the audit and evaluation of solid waste diversion strategies and curbside recycling.  Direct staff to review the memo and prepare a report for a January 2010 Commission Meeting.   SAB Memo  SAB Recycling Information

 

10.     Approve recommendation from the Lawrence Cultural Arts Commission and the Historic Resources Commission to approve the request from the Sons of Union Veterans of the Civil War to move two existing ground markers and place them above ground on the sidewalk adjacent to the parking garage located at 927 New Hampshire Street.   Staff Memo & Attachments

 

11.     Approve $36,031 in expenditures be reclassified from the general fund to the guest tax fund for operating department costs.   Staff Memo

 

12.     Authorize the Mayor to sign a Release of Mortgage for Frank and Leora Borror, 1507 Wedgewood.   Staff Memo

 

 

 

C.        CITY MANAGER’S REPORT:          CM Report & Attachments    

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.        REGULAR AGENDA ITEMS:          

 

1.       Receive staff presentation on 2009/2010 Snow Removal & Ice Control Preparedness.  Snow Preparation Presentation

 

ACTION:      Receive presentation.

 

 

2.       Receive staff report regarding the Pavement Maintenance Program Update - Cycle Two Status Report and 2010 Street Maintenance Program.   Consider approving the 2010 Street Maintenance Program.   Staff Memo & Attachments   Pavement Management Presentation   Correspondence - Added 12/01/09 Staff Memo - Added 12/01/09

 

ACTION:      Direct staff as appropriate.

 

 

 

E.         PUBLIC COMMENT:

 

 

F.         FUTURE AGENDA ITEMS:             Staff Memo & Attachments - Updated 12/01/09

 

 

G.        COMMISSION ITEMS:

 

 

H.        CALENDAR:   2009 Meeting List  2010 Meeting List

 

·         City offices closed November 26 – 27 in observance of the Thanksgiving holiday.

 

·         Black Hills Energy Luncheon with City Officials, Monday, November 30, 12:00 p.m.  Location:  Black Hills Energy Office, 110 W. 9th Street, Suite D.

 

·         Kansas Board of Regents Business and Industry Roundtable, Monday, November 30, 4:30 p.m. - 5:30 p.m., Location: Dole Institute of Politics. RSVPs requested.

 

·         Peak Oil Task Force, Thursday, December 3, 4:00 p.m.  Location:  City Manager’s Conference Room.

 

·         Annual City Employee Holiday Luncheon, Wednesday, December 16, 11:30 a.m. – 1:30 p.m.  Location:  Community Building Basement.

 

·         Fire/Medical Recruit Academy Graduation, Thursday, December 17, 6:30 – 9:30 p.m.  Location:  Dole Institute.

 

·         City Commission Meeting scheduled for December 22 has been canceled.

 

·         City Commission Meeting scheduled for December 29 will be at 9:00 a.m.  Consent Agenda items and bill paying.

 

·         City offices closed Friday, December 25 in observance of the Christmas Holiday.

 

·         City offices closed Friday, January 1, 2010 in observance of the New Year Holiday.

 

·         Oread Hotel grand opening, Saturday, February 20, 2010.  Time TBD.

 

·         Inauguration of Chancellor Bernadette Gray-Little, 17th Chancellor of the University of Kansas, April 11, 2010. 

 

 

 

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January 2010

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*City Commission meeting dates are in black bold print

 

 

 

I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Current Vacancies:

Jayhawk Area Agency on Aging:

Two (2) vacancies on the Board of Directors that expired 09/30/08 and 09/30/09.

 

Public Transit Advisory Committee:

One (1) vacancy for a position that expires 12/31/10.

 

Upcoming Vacancies/Reappointments:

Bicycle Advisory Committee:

One (1) position, held by Mark Desetti, will expire 12/31/09.  Mr. Desetti is serving his second consecutive term and is not eligible for reappointment.

Two (2) positions, held by Gary Calton and Michael Hajdu, expire 12/31/09.  Both are eligible for reappointment to additional terms.

 

Building Code Board of Appeals:

One (1) position, held by Mike Porter, will expire 11/30/09.  Mr. Porter is serving his second consecutive term and is not eligible for reappointment.

 

Community Commission on Homelessness:

Three (3) positions, held by Dinsdale, Henderson, and Martin-Smith, expire 12/31/09.  All have served their second consecutive term and are not eligible for reappointment.

One (1) position, held by Wes Dahlberg, expires 12/31/09.  Mr. Dahlberg is eligible for reappointment to an additional term.

 

Contractor Licensing Board:

Three (3) positions, held by Chaney, Dillon, and Frost, expire 12/31/09.  All are eligible for reappointment to additional terms.  (These positions are required to be held by representatives from the Mechanical Code Board of Appeals, the Board of Plumbers and Pipe Fitters, and the Board of Electrical Appeals).

 

Lawrence Alliance:

Six (6) positions, held by Derritt, Cooper, Luckey, Safadi, Ney, and Haq, expire 09/30/09.  All are eligible for reappointment to additional terms.

 

Public Transit Advisory Committee:

One (1) position, held by Mark Epard, will expire 12/31/09.  Mr. Epard has served his second consecutive term and is not eligible for reappointment.

Two (2) positions, held by David Dunfield and Mark Hurt, expire 12/31/09.  Both are eligible for reappointment to additional terms.