FINANCE

MEMORANDUM

DATE:	November 25, 2009
TO:	David L. Corliss
	City Manager
FROM:	Alan D. Landis
	Purchasing Specialist

2010 Coordinated printing bid – CITY MANAGER’S OFFICE – Bid#09070

For 2010, the City Manager’s Office worked with the internal Marketing and Communications Team to develop a list of pre-determined printing projects for the upcoming year.  These projects include the monthly city newsletter, most of the inserts used in the Utility Billing cycles, and a few operational printing needs.  These projects were combined into one bid to be awarded as a package to one printer.  By combining the projects together, the City is able to generally get better pricing than if projects were bid individually. 

There was a total of nine projects bid as part of the Coordinated Printing Bid.  The City used the process of sealed bidding and received very competitive pricing for the bid package.  Each department has budgeted for the individual printing projects in their respective budgets.

The low bidder Mainline Printing met all specifications.

VENDOR	TOTAL
Mainline Printing	20,329.00
Printing Solutions	22,718.00
Printing Unlimited	23,885.00
Kingston Printing	31,730.00
Minuteman Press	45,140.05

Recommendation Action:

Award bid for the 2010 Coordinated Printing bid to Mainline Printing for $20,329.00.

cc:	Cynthia Wagner	Megan Gilliland
	Dianne Stoddard	Bobbie Walthall
	Jonathan Douglass