A

CITY COMMISSION

MEETING AGENDA

October 6, 2009 – 4:30 p.m.

(Posted on webpage at 4:30 p.m. on 10/01/09)

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UPDATES:

10/06/09 @ 2:30 p.m.

Added slideshow presentations to the KDOT Study Session portion of the agenda.
Added staff report regarding protest petitions to Regular Agenda Item No. 3 – Z-7-11-09, rezoning of the SE corner of Inverness and Clinton Parkway.

10/06/09 @ 10:30 a.m.

Added recognition of Eutin Student Delegation to Section B, Recognition/Proclamation/Presentation.
Added additional correspondence to Regular Agenda Item No. 3 – Z-7-11-09, rezoning of the SE corner of Inverness and Clinton Parkway. A staff report will be posted later today regarding possible protest petitions received.

10/05/09 @ 4:10 p.m.

Added correspondence to Consent Agenda Item No. 12 and 13 - amendments to the Consolidated Plan regarding Lawrence Community Shelter.
Defer Consent Agenda Item No. 13 for one week.
Added additional correspondence to Regular Agenda Item No. 3 – Z-7-11-09, rezoning on the SE corner of Inverness and Clinton Parkway.

A. KDOT STUDY SESSION:

1. Commissioners and City Staff will meet with representatives from the Kansas Department of Transportation concerning area transportation projects at 4:30 p.m. T-LINK Priorities Project Location Map Five County Study - Added 10/06/09 US 56 Briefing - Added 10/06/09

The regularly scheduled City Commission Meeting will begin at

approximately 6:35 p.m.

B. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim the month of October as Meet the Blind Month and October 15 to be White Cane Safety Day.

2. Recognition of the Eutin Student Delegation.

C. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Planning Commission meetings of 08/24-26/09

Hospital Board meeting of 08/19/09

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the Department of Administrative Services.

4. Approve appointments as recommended by the Mayor.

5. Bid and purchase items:

a) Award bid for four (4) backstops and foul line fencing at the Youth Sports Complex for the Parks and Recreation Department to Ameri Fence for $22,565. Bid Memo

b) Award bid for cab and chassis for CSI vehicle for the Police Department to Laird Noller Automotive for $36,835. This is paid 100% with grant funds. Bid Memo

6. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8460, amending the 2006 International Residential Code and 2006 International Plumbing Code to allow the use of CPVC piping in potable water supply systems.

b) Ordinance No. 8461, adopting the 2008 National Electrical Code to become effective January 1, 2010.

c) Ordinance No. 8453, for Text Amendment (TA-4-4-09), to various sections of the City of Lawrence Land Development Code to address implementation issues regarding Parking Standards. (PC Item 8; approved 8-0 on 8/24/09) Incorporation By Reference

d) Ordinance No. 8455, for Text Amendment (TA-6-15-09), to Article 10 of the City of Lawrence Land Development Code to amend standards for landscape plans. (PC Item 11; approved 8-0 on 8/24/09)

7. Adopt Resolution No. 6865, authorizing the filing of applications with the Federal Transit Administration for Federal Transportation Assistance for the Transit System. Staff Memo

8. Defer the second reading of Ordinance No. 8387 for the Rezoning (Z-2-2-09) of 1725 New Hampshire Street from RM24 (Multi-Dwelling Residential) to CS (Commercial Strip), until such time as the contract purchaser commits to close on the purchase of the property, or March 15, 2010, whichever is sooner. Staff Memo Request for Deferral

9. Approve Text Amendments TA-6-10-09 and TA-6-11-09, to various sections of the City of Lawrence Land Development Code to permit the location of non-ground floor dwellings and work/live units in various zoning districts and for revisions to the standards for multi-dwelling structures in various zoning districts. Adopt on first reading, Ordinance No. 8454, for Text Amendments (TA-6-10-09 & TA-6-11-09), to various sections of the City of Lawrence Land Development Code to permit the location of non-ground floor dwellings and work/live units in various zoning districts and for revisions to the standards for multi-dwelling structures in various zoning districts. (PC Items 9 & 10; approved 8-0 on 8/24/09) Staff Report PC Minutes Incorporation By Reference

10. Approve Text Amendment TA-7-18-09, to various sections of the City of Lawrence Land Development Code to (1) exempt certain projects in the CD, Downtown Commercial District, from site planning requirements, and (2) revise certain requirements in Article 13 Development Review Procedures related to Major, Standard, and Minor Development Projects. Adopt on first reading, Ordinance No. 8465, for Text Amendment (TA-7-18-09), to various sections of the City of Lawrence Land Development Code to (1) exempt certain projects in the CD, Downtown Commercial District, from site planning requirements, and (2) revise certain requirements in Article 13 Development Review Procedures related to Major, Standard, and Minor Development Projects. (PC Item 6; approved 9-0 on 9/21/09) Staff Report Correspondence

11. Approve the request by BG Consultants, on behalf of the developer, Fairway, LC, for a variance from city code 19-302(1)(B) to allow the installation of master water meters for townhouse buildings of less than 13 units, at 4300 West 24^th Place (Casitas). Staff Memo & Attachments

12. Approve a Substantial Amendment to the 2009 Consolidated Plan Investment Summary for Lawrence Community Shelter, 214 W. 10^th Street, for Shelter Improvements: Bathroom Upgrade, Sprinkler System Installation, in the amount of $24,950 from 2009 Contingency funds. Staff Memo Correspondence - Added 10/05/09

13. DEFER FOR ONE WEEK. Approve an update to the 2008 CDBG-R Substantial Amendment to the 2008 Consolidated Plan Investment Summary for Lawrence Community Shelter, 2176 E. 23^rd Street – Property Acquisition for Emergency Shelter Site - $78,789. Staff Memo Correspondence - Added 10/05/09

14. Authorize the Mayor to sign a Release of Mortgage for Syed and Theresa Bari, 2524 Overlook Circle and Edna Abram, 944 Rockledge Road. Staff Memo

D. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

E. REGULAR AGENDA ITEMS:

1. Receive H1N1 update from Dan Partridge of the Lawrence Douglas County Health Department. H1N1 Trends

ACTION: Receive update.

2. Receive request from the Sister Cities Advisory Board to declare Iniades, Greece and Lawrence, Kansas as sister cities. Sister Cities Advisory Board Request Agreement

ACTION: Authorize the Mayor to execute appropriate documents establishing a sister cities relationship with Iniades, Greece, if appropriate.

3. Consider approving Rezoning Z-7-11-09, to rezone approximately 10.97 acres, located on SE corner of Inverness and Clinton Pkwy at 4300 W 24^th Place, from RSO (Single-Dwelling Residential Office) to RM15 (Multi-Dwelling Residential). Submitted by BG Consultants Inc, for Inverness Park LP, property owner of record. Adopt on first reading, Ordinance No. 8462, to rezone (Z-7-11-09) approximately 10.97 acres, located on SE corner of Inverness and Clinton Pkwy at 4300 W 24^th Place, from RSO (Single-Dwelling Residential Office) to RM15 (Multi-Dwelling Residential). (PC Item 2; approved 8-1 on 9/21/09) Staff Report Map of Area Correspondence - Updated 10/06/09 PC Minutes Staff Report & Attachments - Added 10/06/09

ACTION: Approve Rezoning (Z-7-11-09), a request to rezone approximately 10.97 acres, located on SE corner of Inverness and Clinton Pkwy at 4300 W 24^th Place, from RSO to RM15, and adopt on first reading, Ordinance No. 8462, if appropriate.

4. Receive request from Angie Blair to amend the current policy regarding parking on unimproved surfaces at 746 Mississippi during University of Kansas football games. Request Administrative Policy City Code Section 17-410.30

ACTION: Direct staff as appropriate.

5. Receive staff briefing on status of review of Parks and Recreation facility needs. Staff Memo & Attachments PLAY Study Final Report

ACTION: Authorize the City Manager and staff to proceed with a process to identify and prioritize Parks & Recreation capital projects needs and funding, if appropriate.

6. Consider authorizing the City Manager to implement a 2010 contribution increase waiver for employees with dependent health care coverage and a tobacco cessation program. Staff Memo

ACTION: Authorize program, if appropriate.

7. Receive report from the City Auditor regarding Solid Waste Performance Audit Scope.

ACTION: Direct City Auditor as appropriate.

F. PUBLIC COMMENT:

G. FUTURE AGENDA ITEMS: Staff Memo & Attachments

H. COMMISSION ITEMS:

I. CALENDAR: Meeting List

1. Establish possible dates for Incident Command System (ICS) Overview for elected officials. Memo

· 20^th Anniversary Eutin/Lawrence Sister City Buffet Dinner, Sunday, October 4, 5:30 – 8:30 p.m. Location: Maceli’s, 1031 New Hampshire.

· Groundbreaking ceremony for BioScience & Technology Business Center--at the University of Kansas f/k/a incubator facility - KU West Campus on Becker Drive, Monday, October 5, 11:00 a.m.

· Burroughs Creek Trail Ground Breaking, Tuesday, October 6, 11:30 a.m. Location: Future trail location and 15^th Street

· Briefing from KDOT on transportation projects, Tuesday, October 6, 4:30 p.m., Location: City Commission Room.

· Downtown Lawrence, Inc., General Membership Meeting and Breakfast, Wednesday, October 14, 7:30 – 9:00 a.m. Location: Maceli’s, 1031 New Hampshire.

· 14^th Annual Phoenix Awards, Sunday, October 25, 2009 at 2:00 pm, Location: Lawrence Arts Center.

· Peak Oil Task Force, Thursday, October 29, 4:00 p.m. Location: City Manager’s Conference Room.

· Community Planning Forum, Thursday, October 29, 6:30 p.m. Location: Lawrence High School.

· Employee Service Awards, Thursday, November 5, 11:00 a.m. – 2:00 p.m. Location: Building 21 at the Douglas County 4-H Grounds.

· Police Recruit Academy Graduation, Friday, November 6, 6:00 p.m. Location: to be determined.

· National League of Cities 2009 Congress of Cities Expo, November 10 -14, San Antonio, TX.

· City offices closed November 26 – 27 in observance of the Thanksgiving holiday.

· Peak Oil Task Force, Thursday, December 3, 4:00 p.m. Location: City Manager’s Conference Room.

· Annual City Employee Holiday Luncheon, Wednesday, December 16, 11:30 a.m. – 1:30 p.m. Location: Community Building Basement.

· City offices closed Friday, December 25 in observance of the Christmas Holiday.

· City offices closed Friday, January 1, 2010 in observance of the New Year Holiday.

*City Commission meeting dates are in black bold print

J. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Current Vacancies:

Board of Zoning Appeals/Sign Code Board of Appeals:

One (1) position, held by Mike Bowman, will expire 09/30/09. Mr. Bowman is eligible for reappointment to an additional term.

Community Development Advisory Committee:

One (1) position, held by Harris, expires 09/30/09. Mr. Harris is eligible for reappointment to additional terms.

Human Relations Commission:

Three (3) vacancies that expired 09/30/09.

Jayhawk Area Agency on Aging:

Two (2) vacancies on the Board of Directors that expired 09/30/08 and 09/30/09.

Lawrence Cultural Arts Commission:

Two (2) vacancies for the unexpired positions held by Reeves and Fitch that expires 01/31/12.

Sister Cities Advisory Board:

One (1) vacancy for a position that expires 12/31/10.

Traffic Safety Commission:

One vacancy for a position that expired 04/30/09.

Upcoming Vacancies/Reappointments:

Bicycle Advisory Committee:

One (1) position, held by Mark Desetti, will expire 12/31/09. Mr. Desetti is serving his second consecutive term and is not eligible for reappointment.

Two (2) positions, held by Gary Calton and Michael Hajdu, expire 12/31/09. Both are eligible for reappointment to additional terms.

Building Code Board of Appeals:

One (1) position, held by Mike Porter, will expire 11/30/09. Mr. Porter is serving his second consecutive term and is not eligible for reappointment.

Community Commission on Homelessness:

Three (3) positions, held by Dinsdale, Henderson, and Martin-Smith, expire 12/31/09. All have served their second consecutive term and are not eligible for reappointment.

One (1) position, held by Wes Dahlberg, expires 12/31/09. Mr. Dahlberg is eligible for reappointment to an additional term.

Contractor Licensing Board:

Three (3) positions, held by Chaney, Dillon, and Frost, expire 12/31/09. All are eligible for reappointment to additional terms. (These positions are required to be held by representatives from the Mechanical Code Board of Appeals, the Board of Plumbers and Pipe Fitters, and the Board of Electrical Appeals).

Lawrence Alliance:

Six (6) positions, held by Derritt, Cooper, Luckey, Safadi, Ney, and Haq, expire 09/30/09. All are eligible for reappointment to additional terms.

Public Transit Advisory Committee:

One (1) position, held by Mark Epard, will expire 12/31/09. Mr. Epard has served his second consecutive term and is not eligible for reappointment.

Two (2) positions, held by David Dunfield and Mark Hurt, expire 12/31/09. Both are eligible for reappointment to additional terms.

Sister Cities Advisory Board:

Four (4) positions, held by Hyler, Schumm, Boley, and Moody, expire 12/31/09. All are eligible for reappointment to additional terms.

Sustainability Advisory Board:

Three (3) positions, held by Heckler, Cobb, and Routh, expire 12/31/09. All have served their second consecutive term and are not eligible for reappointment.

Two (2) positions, held by Brian Sifton and Sarah Hill-Nelson, expire 12/31/09. Both are eligible for reappointment to additional terms.