CITY
COMMISSION
MEETING AGENDA
May 26, 2009 – 3:00 p.m.
(Posted on webpage at 5:00 p.m. on 05/21/09)
(10MB files take approximately 45 seconds to open)
3:00 – 6:00 p.m.
A. GOAL SETTING SESSION :
1. Session Agenda and Attachments.
After a short break, the City Commission Meeting will begin
At approximately 6:35 p.m.
6:35 p.m.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 05/12/09.
2. Receive minutes from various boards and commissions:
Planning Commission meeting of 04/20-22/09
Sustainability Advisory Board meeting of 04/08/09
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Set bid opening date of June 9, 2009 for Hobbs Park sanitary sewer public improvements (Bid #B09033, Project UT0903CS). Bid Memo & Attachments
b) Approve the purchase of a John Deere 4520 tractor off the State of Kansas contract for Parks and Recreation Department to the John Deere Company for $16,189. Bid Memo
c) Award bid for electrical preventive maintenance for the Utilities Department to Lynn Electric for $30,742. Bid Memo
d) Award Comprehensive Housing Rehabilitation bid for 1025 New York Street to Comet Corporation for $28,038. Bid Memo
e) Authorize the City Manager to execute an Engineering Services Agreement for $23,478 with Hoss & Brown Engineers for the Design and Construction Phase Engineering Services for Project UT0807 – Replacement of the Waste Water Plant Administrative Building Heating, Ventilation, and Air Conditioning (HVAC) system. Staff Memo
f) Authorize the renewal of Public Entity insurance coverage for the City of Lawrence with CEK Insurance for $71,777. Staff Memo
7. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 8403, establishing no parking along the south side of Ash Street from 8th Street west 100 feet.
b) Ordinance No. 8404, establishing a 35MPH speed limit on 4th Street between McDonald Drive and Michigan Street.
8. Approve re-initiation of a request to rezone, the Lawrence Municipal Airport, containing approximately 503 acres, from GPI (General Public and Institutional) to IG (General Industrial). 320 of total 503 acres Initiated by City Commission on 4/7/09. Staff Memo Map
9. Approve as signs of community interest, a request from the Douglas County Extension Master Gardeners’ 2009 Garden Tour, to place signs in various locations throughout Lawrence directing the public to the host gardens. The signs will be placed after 5:00 p.m. on June 5, 2009 and removed the evening of June 7, 2009. Request
10. Approve as signs of community interest, a request from First Southern Baptist Church to place a sign in the right-of-way at the church property, 4300 W. 6th Street, to promote the Vacation Bible School activities. The sign would be placed on Thursday, June 4, 2009 and removed on Thursday, June 18, 2009. Request
11. Authorize the Mayor to sign Releases of Mortgage for Dortha Howard, 1514 Craig Court and Neil Rasmussen, 2005 Atchison Avenue. Staff Memo
12. Receive request from Community Wireless Communications for an agreement with the City to provide video service in the Lawrence area; refer to staff.
13. Receive 2008 Comprehensive Annual Financial Report.
D. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Consider approving a Proposal for Engineering Services with BG Consultants for engineering services for the Lawrence Municipal Airport extension of water and sewer services. Staff Memo & Attachments
ACTION: Approve Proposal for Engineering Services with BG Consultants for engineering services for the Lawrence Municipal Airport extension of water and sewer services, if appropriate.
2. Consider authorizing staff to negotiate a proposed scope of services with the Burns & McDonnell/BG Consultant team for a wastewater utility master plan. Consider authorizing the distribution of a Request for Proposals for a water utility master plan. Staff Memo & Attachments Burns & Mcdonnell and BG Consultants Team Presentation Materials
ACTION: Consider authorizing staff to negotiate a proposed scope of services with the Burns & McDonnell/BG Consultant team for a wastewater utility master plan. Consider authorizing the distribution of a Request for Proposals for a water utility master plan, if appropriate.
3. Consider approval of Resolution No. 6839 authorizing the issuance of up to $11 million in Revenue Bonds to finance various utility improvement projects and rescinding Resolution No. 6835. Four affirmative votes are required. Staff Memo & Attachments
ACTION: Adopt Resolution No. 6839, authorizing the issuance of up to $11 million dollars in Revenue Bonds to finance various utility improvement projects and rescinding Resolution No. 6835, if appropriate. Four affirmative votes are required.
4. Consider approving the 2008 CDBG-R Substantial Amendment to the City’s 2008 CDBG/HOME Consolidated Plan. Staff Memo
ACTION: Approve the 2008 CDBG-R Substantial Amendment to the City’s 2008 CDBG/HOME Consolidated Plan, if appropriate.
5. Consider candidate projects for the Energy Efficiency and Conservation Block Grant program. Staff Memo & Attachments
ACTION: Direct staff as appropriate.
6. Receive recommendation from Board of Plumbers and pipefitters concerning the proposed building code amendments. Consider adopting on first reading, Ordinance No. 8405, pertaining to the use and occupancies of buildings and structures. Staff Memo & Attachments
ACTION: Receive recommendation from the Board of Plumbers and Pipefitters regarding proposed building code amendments and adopt on first reading, Ordinance No. 8405, if appropriate.
7. Consider approving Text Amendment TA-04-03-08, to Chapter 20 of Lawrence City Code (Land Development Code) to define and permit various homeless facilities. Adopt on first reading, Ordinance No. 8406, incorporating by reference, a Text Amendment (TA-04-03-08), to Chapter 20 of Lawrence City Code (Land Development Code) to define and permit various homeless facilities. (PC Item 7; approved 7-1 on 4/22/09) Staff Memo & Attachments Incorporation By Reference PC Minutes
ACTION: Approve TA-04-03-08 to Chapter 20 of the Lawrence City Code (Land Development Code) to define and permit various homeless facilities and adopt on first reading, Ordinance No. 8406, incorporating by reference, TA-04-03-08, if appropriate.
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Staff Memo & Attachments
H. COMMISSION ITEMS:
I. CALENDAR: Meeting List
1. Establish possible dates in June for a luncheon with City Commissioners and the Lawrence Memorial Hospital Board.
2. Planning a joint meeting with DGCO Commission for early summer. Request
§ Commissioners are invited to participate in the Akin Prairie Wildflower Walk, Saturday, May 23, 1:00 – 2:30 p.m. (rain or shine). Location: Akin Prairie Tract, SE Douglas County. Sponsored by the Kansas Land Trust. Information (internet required)
§ City offices closed Monday, May 25 in observation of Memorial Day.
§ City Commission Goal Setting Session, May 26, 3:00 – 6:00 p.m. Location: City Commission Room.
§ Peak Oil Task Force meeting, Thursday, May 28, 4:00 p.m. Location: City Manager’s Conference Room, Fourth Floor, City Hall.
§ Commissioners are invited to participate in the Lichtwardt Woods Bird Walk, Saturday, May 30, 9:00 – 10:30 a.m. (rain or shine). Location: Lichtwardt Woods, NW Lawrence. Sponsored by the Kansas Land Trust. Information (internet required)
§ City Commission Study Session, June 8, 3:00 – 5:00 p.m. Location: City Commission Room. Topic: Budget
§ Planning Commission Orientation with County Commission and City Commission, June 12, 12:00 – 2:00 p.m. Location: City Commission Room.
§ Peak Oil Task Force Meeting, Thursday, June 25, 4:00 p.m. Location: City Manager’s Conference Room, Fourth Floor, City Hall.
§ June 30 City Commission Meeting cancelled due to the fifth Tuesday.
§ City Commission Study Session, July 13, 3:00 – 5:00 p.m. Location: TBD. Topic: City Manager’s Recommended Budget.
§ 2009 Employee Appreciation picnic, Saturday, August 29, 5:00 – 8:00 p.m. Location: Broken Arrow Park.
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*City Commission meeting dates are in black bold print
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Community Development Advisory Committee:
Two vacancies for the un-expired positions held by Roussel and Mangan expire 09/30/10. All positions are at-large positions.
Convention and Visitor’s Bureau Advisory Board:
One position, held by Christilles, expires 07/01/09. Ms. Christilles is eligible for reappointment to an additional term.
Douglas County Emergency Management Board:
One position, held by Truman Waugh, expires 07/01/09. Mr. Waugh is eligible for reappointment to an additional term.
One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08.
Mechanical Code Board of Appeals:
One vacancy that expired 03/31/09.
One position, held by Ziegelmeyer, expires 04/30/09. Mr. Ziegelmeyer has served two consecutive terms and is not eligible for reappointment to an additional term.