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CITY COMMISSION

MEETING AGENDA

June 17, 2008 – 5:00 p.m.

(Posted on webpage at 5:30 p.m 06/12/08)

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Updates:

06/13/08 @ 4:00 p.m.

Added to Regular Agenda Item No. 2 – Public Comment on 2009 Budget Process – a link to the June 9, 2008 Budget Study Session Materials (internet access needed to view the material)
Added to Regular Agenda Item No. 6 – Resolution to purchase fire-fighting equipment – a link to a 2008 Bond and Note Issuance Memo from the June 9, 2008 Budget Study Session Materials (internet access needed to view the material)

A. STUDY SESSION:

1. The City Commission will meet with the Douglas County Commission and the Lawrence Douglas County Bioscience Authority at 5:00 p.m. The regular City Commission meeting will start at 6:35 p.m. Lawrence Douglas County Bioscience Authority Letter University of Kansas Letter

B. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim June 19, 2008 to be Dump the Pump Day.

C. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 06/03/08.

2. Receive minutes from various boards and commissions:

Public Transit Advisory Committee meetings of 02/12/08 and 04/08/08

Board of Electrical Examiners & Appeals meeting of 05/07/08

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Award bid of roll-off trash containers for the Public Works Department to Roy Conley & Company, for $25,232. Bid Memo

b) Award the bid for Project CS0704 West Baldwin Creek Interceptor Sewer to the low bidder, McAninch Corporation in the amount of $2,104,550.80 and authorize the City Manager to execute a contract agreement for the project. Staff Memo & Attachments

7. Approve CPA-2008-1, a Comprehensive Plan Amendment for the Southeast Area Plan, Recommendations section; Land Use, Land Use Descriptions, Commercial Zoning Districts to change CC400 District to CC200 District, and consider adopting on first reading, Ordinance No. 8282, for Comprehensive Plan Amendment (CPA-2008-1) for the Southeast Area Plan. (PC Item 12; approved 8-0 on 5/21/08) Staff Report PC Minutes PC Resolution No. 2008-05

8. Authorize the write-off of certain water, sewer, sanitation and miscellaneous receivables deemed uncollectible by the Finance Department for the period of January 1, 2006 through December 31, 2006. The total requested write-off is $140,042 for 890 utility billing customers and $97,410.77 for 44 miscellaneous receivable accounts. Staff Memo

9. Authorize payment to Johnson County Licensing Program in an amount up to $76,600 for continuing education classes for Lawrence licensed contractors who will attend training during the 2008 program year. Staff Memo

10. Authorize the Mayor to sign a Release of Mortgage for Matthew and Tayloe Grafel, 765 Ash. Staff Memo

D. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

E. REGULAR AGENDA ITEMS:

1. Receive update from KDOT and HNTB on the design effort for the replacement of the 23^rd Street Bridge. Staff Memo & Attachments

ACTION: Receive update.

2. Receive public comment on 2009 budget issues. 06/09/08 Budget Study Session Materials (Internet Access Needed)

ACTION: Receive public comment.

3. Consider approval of the requested annexation, A-02-02-08, of approximately 155 acres, located at the northwest corner of north 1800 Road and east 900 Road, and adopt on first reading, Ordinance No. 8285, allowing for the annexation. Submitted by Steven Schwada, agent for Stonewall Farms LLC; JDS Kansas LC; Pert LC; Penny J Tuckel; Axrom LLC; Venture Realty Corporation; Arco Sales Corporation; Venture Properties Inc; Industrial Square Corp; JDSS Limited Company; Radol LC; Tuckel Russell L JR; Northland Ventures LC; and Oread LC, property owners of record. Draft Douglas County Commission minutes from 05/13/08 will be posted after they are provided by the County. Staff Memo & Attachments Industrial District Comparison Staff Memo & Attachments Douglas County Findings of Fact (Resolution 08-18)

ACTION: Approve requested annexation A-02-02-08 of approximately 155 acres, located at the northwest corner of north 1800 Road and east 900 Road, and adopt Ordinance No. 8285 on first reading, if appropriate.

4. Conduct public hearing to consider the vacation of the east 3’ of right-of-way of Indiana Street between 11^th Street and 12^th Street adjacent to Lot 1 of the Triple T Addition, a replat of Lots 7, 8, and part of Lot 9 in Block 2 of the Oread Addition as requested by NSPJ Architects. Staff Memo & Attachments

ACTION: Hold public hearing and, pending public comment, continue the hearing to a future date or approve the vacation, if appropriate.

5. Consider approving a request for a Special Event Permit SE-06-21-08on private property located at the southeast corner of the intersection of 9th and Iowa Streets, (2005 West 9th Street - Zarco 66 with an associated request that the City Commission grant a Use of Right-of-Way Permit for 9th Street along the south side of the subject property (9th Street Terrace spur) for an event demonstrating earth friendly energy sources on June 30, 2008 from 8:30 a.m. to 2:00 p.m. Submitted by Scott Zaremba for Zarco, Inc, property owners of record. Staff Report Application

ACTION: Approve Special Event Permit SE-06-21-08 for an event demonstrating earth friendly energy on June 30, 2008 at the southeast corner of the intersection of 9th and Iowa Streets, if appropriate.

6. Consider adopting Resolution No. 6775, providing for the acquisition of fire-fighting equipment and the issuance of general obligation bonds to pay for the cost of such equipment. Staff Memo Link to 06/09/08 Study Session 2008 Bond & Note Issuance Memo (Internet Access Needed)

ACTION: Adopt Resolution No. 6775, authorizing the acquisition of fire-fighting equipment and the issuance of general obligation bonds to pay for the equipment and authorize execution of necessary documents for acquisition, if appropriate.

7. Consider authorizing staff to begin contract negotiations with Burns & McDonnell/BG for an update on the Wastewater Facilities Master Plan. Staff Memo & Attachments

ACTION: Authorize staff to begin contract negotiations with Burns & McDonnell/BG for an update on the Wastewater Facilities Master Plan, if appropriate.

8. Consider authorizing staff to begin contract negotiations with Black & Veatch for Pump Station 9 (Four Seasons) Wet Weather Storage Expansion Project. Staff Memo

ACTION: Authorize staff to begin contract negotiations with Black & Veatch for Pump Station 9 (Four Seasons) Wet Weather Storage Expansion Project, if appropriate.

F. PUBLIC COMMENT:

G. FUTURE AGENDA ITEMS: Staff Memo & Attachments

H. COMMISSION ITEMS:

I. CALENDAR: Meeting List

§ Mayor’s Task Force on Climate Protection, June 24, 4:00 p.m. Location: City Commission Room.

§ Executive Session scheduled for 5:30 on June 24, 2008.

§ Opening Day Ceremony for Pilot Demonstration Project for Green Energy Gateway Fuel Station, June 30, 2008, 10:00 a.m. Location: 9^th and Iowa Streets. Invitation

§ City offices closed on July 4 in observance of Independence Day.

§ City Commission Study Session, July 14, 3:00 – 5:00 p.m. Location: TBD. Topic: 2009 Budget.

§ Mayor’s Task Force on Climate Protection, July 22, 4:30 p.m. Location: City Commission Room.

§ July 29 City Commission meeting cancelled due to it being the fifth Tuesday of the month.

*City Commission meeting dates are in black bold print

J. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

Three (3) positions, held by Bush, Stogsdill, and Bryant will expire 05/31/08. All are eligible for reappointment to additional terms.

Convention & Visitors Bureau Advisory Board:

One (1) vacancy for the unexpired position held by David Longhurst expires 07/01/10. Four (4) positions, held by Kemp, Wolfe, Kelly, and Martin, expire 07/01/08.

Douglas County Emergency Management:

One (1) position, held by Truman Waugh, expires 07/01/08.

Jayhawk Area Agency on Aging:

One (1) vacancy (Board of Directors) for the un-expired position held by Lisa Johnson, which expires 09/30/09.

Lawrence-DGCO Housing Authority:

One (1) position, held by Brenda O’Keefe, expires 06/30/08.

Public Transit Advisory Committee:

One (1) vacancy for the unexpired position held by Ann Foster, expires 12/31/08.

Traffic Safety Commission:

One (1) position, held by Paul Graves, expires 04/30/08. Mr. Graves has served two consecutive terms and is not eligible for reappointment to an additional term.