A

CITY COMMISSION

MEETING AGENDA

June 3, 2008 – 5:30 p.m.

(Posted on webpage at 4:30 p.m. on 05/29/08)

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A. EXECUTIVE SESSION:

1. Consider motion to recess into executive session for 40 minutes for the purpose of discussion of matters relating to employer-employee negotiations. The justification for the executive session is to keep negotiation matters confidential at this time. The Commission will conclude the executive session at approximately 6:10 p.m. and resume the open meeting at 6:35 p.m.

ACTION: Adopt motion, if appropriate.

B. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

C. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 05/20/08.

2. Receive minutes from various boards and commissions:

Hospital Board meeting of 04/16/08

Mental Health Board meeting of 03/25/08

Board of Plumbers and Pipe Fitters meeting of 04/16/08

Convention & Visitors Bureau Advisory Board meeting of 04/23/08

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Approve purchase of 408 residential trash and recycling carts for the Public Works Department from Roy Conley for $23,832. Bid Memo

7. Approve Text Amendment TA-04-02-08, to include “Extended Care Facilities” as a use permissible by a special use permit in the IBP (Industrial/Business Park) District. Initiated by City Commission on 4/15/08 at the request of Landplan Engineering, P.A. Adopt on first reading, Ordinance No. 8278, an ordinance providing for the amendment to include “Extended Care Facilities” as a use permissible by a special use permit in the IBP (Industrial/Business Park) District. (PC Item 6; approved 10-0 on 5/19/08) Staff Report PC Minutes Incorporation by Reference

8. Accept dedication of easements and rights-of-way for PP-03-04-08, a Preliminary Plat for Bryant Addition located at 1214 E 23^rd St a one-lot nonresidential subdivision. Submitted by Grob Engineering Services, for Michael Bryant, property owner of record. (PC Item 5; approved 10-0 on 5/19/08) Staff Report Revised Plat PC Minutes

9. Accept dedication of easements and rights-of-way for PP-03-03-08, a Preliminary Plat for Todd Subdivision, located at 725 Elm St. Submitted by JMC Construction Inc, property owner of record. (PC Item 3; approved 9-0-1 on 5/19/08) Staff Report Revised Plat PC Minutes

10. Approve use of Guest Tax Reserve Fund for website programming for Convention & Visitors Bureau in the amount of $15,000. Request Staff Memo & Attachments

11. Approve request from the Lawrence Public Library for a partial transfer of funds, $46,312.05, from the City’s capital reserve fund earmarked for the library. The fund balance is $224,057. The transfer will be used on two (2) library capital improvement projects; electrical work $5,048, performed by Wyre, Inc., and a local area network computer rewiring project, $41,264.05, performed by Sunflower Broadband. Request

12. Authorize the City Manager to enter into an agreement with Alcott, L.C., which provides for the acquisition of property interests and improvements to the private parking lot and sidewalk at the corner of 19^th Street and Louisiana Street during the geometric improvements. Approve Change Order No. 1 in the amount of $29,000. Staff Memo & Attachments

13. Authorize the Mayor to sign a Release of Mortgage for Khalid El-Hassan and Saadia Malik, 2820 Harrison Place. Staff Memo

D. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

E. REGULAR AGENDA ITEMS:

1. Consider adopting on second and final reading, Ordinance No. 8275, establishing STOP signs at the four (4) traffic booth entrances on the KU campus. Staff Memo (from 05/06/08 CC Mtg) TSC 03/03/08 Minutes - Item #5 (from 05/06/08 CC Mtg) Attachments (from 05/06/08 CC Mtg) 05/06/08 CC Mtg Minutes

ACTION: Adopt Ordinance No. 8275 on second and final reading, if appropriate.

2. Consider the following items related to the Ironman Triathlon, Lawrence Live Concert and Expo, and Rock Chalk Run on June 13 - 15, 2008.

Staff Memo & Attachments Correspondence

a) Conduct a public hearing regarding the sale and serving of alcohol within 400 feet of a school or church for a proposed outdoor event and concert (Lawrence Live) in the 900 block of New Hampshire on June 13, 2008.

ACTION: Conduct public hearing and find that the proximity of the temporary event is not adverse to public welfare and/or safety. Adopt on first reading, Ordinance No. 8281, authorizing the temporary sale, possession, and consumption of alcoholic beverages within 400 feet of a school or church on June 13, 2008, if appropriate.

b) Consider request for donation of City services in support of Lawrence Live, the Ironman Triathlon, and Rock Chalk Run from the Police, Fire Medical, Public Works, and Parks & Recreation Departments. The cost of City services will be approximately $4,915.

ACTION: Approve request for donation of City services from Police, Fire Medical, Public Works, and Parks & Recreation Departments, valued at approximately $4,915, if appropriate.

c) Consider approval of a Special Event Permit and use of right-of-way permits for the Lawrence Live Concert and Expo and the Rock Chalk Run.

ACTION: Approve Special Event Permit and use of right-of-way permits, if appropriate.

3. Consider the following items related to the proposed Creekstone development, north of West 6^th Street, between Queens and Stoneridge Drive:

a) Consider approval of Z-02-07A-08, a request to rezone a tract of land approximately 6.99 acres from UR (Urban Reserve) to RM12 (Multi-Dwelling Residential). The property is located south of Overland Drive between Stoneridge Drive and Queens Road. (PC Item 6A; approved 7-0 on 4/21/08) Staff Report Correspondence Creekstone Staff Powerpoint Presentation PC Minutes

ACTION: Approve Z-02-07A-08, a request to rezone approximately 6.99 acres from UR (Urban Reserve) to RM12 (Multi-Dwelling Residential), and authorize staff to draft ordinance for placement on a future agenda, if appropriate.

b) Consider approval of Z-02-07B-08, a request to rezone a tract of land approximately 20.92 acres from UR (Urban Reserve) to RM15 (Multi-Dwelling Residential). The property is located south of Overland Drive between Stoneridge Drive and Queens Road. (PC Item 6B; approved 7-0 on 4/21/08) Staff Report PC Minutes

ACTION: Approve Z-02-07B-08, a request to rezone approximately 20.92 acres from UR (Urban Reserve) to RM15 (Multi-Dwelling Residential), and authorize staff to draft ordinance for placement on a future agenda, if appropriate.

c) Consider approval of Z-02-07D-08, a request to rezone a tract of land approximately 5.669 acres from UR (Urban Reserve) to CO (Office Commercial). The property is located north of 6^th Street between Stoneridge Drive and Queens Road. (PC Item 6D; approved 7-0 on 4/21/08) Staff Report PC Minutes

ACTION: Approve Z-02-07D-08, a request to rezone approximately 5.669 acres from UR (Urban Reserve) to CO (Office Commercial), and authorize staff to draft ordinance for placement on a future agenda, if appropriate.

d) Consider accepting dedication of easements and rights-of-way for PP-10-09-07, a Preliminary Plat for Creekstone, Stoneridge Drive to Queens Road & 6^th Street to Overland Drive, a seven (7) lot subdivision containing 34.864 acres. (PC Item 6E; approved 7-0 on 4/21/08) Staff Report Preliminary Plat Map of Area PC Minutes

ACTION: Accept dedication of easements and rights-of-way for PP-10-09-07, a preliminary plat for Creekstone, if appropriate.

4. Consider modification to site plan conditions (SP-08-53-04), Louise’s West, 1307 W. 7^th Street, for outdoor patio smoking area to remove the restriction of not allowing drinks on the fenced-in patio area. Staff Memo & Attachments

ACTION: Approve modification to site plan conditions (SP-08-53-04), Louise’s West, 1307 W. 7^th Street for outdoor patio smoking area and to remove the restriction of not allowing drinks on the fenced-in patio area, if appropriate.

5. Consider approving Special Use Permit, SUP-03-03-08, for BC&R Storage located in the 1300 Block of North 3^rd Street. Submitted by Grob Engineering Services, for BC&R Storage Company and JGM Properties LLC, property owners of record. (PC Item 4A; approved 8-2 on 5/19/08) Staff Report & Attachments PC Minutes

ACTION: Approve Special Use Permit SUP-03-03-08 and adopt on first reading, Ordinance No. 8279, authorizing the Special Use Permit for BC&R Storage located in the 1300 Block of North 3^rd Street, if appropriate.

6. Consider approving Preliminary Plat PP-03-05-08, for BC&R Storage Addition a two-lot nonresidential subdivision located in the 1300 Block of North 3^rd Street. Submitted by Grob Engineering Services, for BC&R Storage Company, Inc. and JGM Properties, LLC, property owners of record. (PC Item 4B; approved 8-2 on 5/19/08) Staff Report & Site Plan PC Minutes

ACTION: Approve Preliminary Plat PP-03-05-08 for BC&R Storage Addition, if appropriate.

7. Receive letter from Douglas County Development, Inc. concerning proposal for City financial participation in site work on the 87 acre tract on the east side of East Hills Business Park. DCDI Letter

ACTION: Receive letter and direct staff to prepare report, as appropriate.

F. PUBLIC COMMENT:

G. FUTURE AGENDA ITEMS: Staff Memo & Attachments

H. COMMISSION ITEMS:

I. CALENDAR: Meeting List

§ There is a public meeting on May 31, 2008, 9:00 a.m. – 12:00 p.m. entitled “Creating the Kaw Valley Regional Food System: Economic Impact for Douglas County” presented by the Citizens for Responsible Planning. Location: Douglas County Fairgrounds Extension Office.

§ K-10 Smart Corridor annual meeting and luncheon, Friday, June 6, 2008 – 11:30 a.m. – 1:30 p.m. Location: Shadow Glen Clubhouse at Cedar Creek, Olathe, KS. Invitation

§ City Commission Study Session, June 9, 3:00 – 5:00 p.m. Location: TBD. Topic: 2009 Budget

§ Chamber mixer hosted by the Aviation Advisory Board, June 11, 5:00 – 7:00 p.m. Location: Lawrence Municipal Airport.

§ City Commission Study Session, June 17, 5:00 p.m. Location: City Commission Room. Topic: Lawrence-DGCO Bioscience Authority and DGCO Commission.

§ Mayor’s Task Force on Climate Protection, June 24, 4:30 p.m. Location: City Commission Room.

§ Opening Day Ceremony for Pilot Demonstration Project for Green Energy Gateway Fuel Station, June 30, 2008. Location: 9^th and Iowa Streets. More information will follow as it becomes available.

§ City offices closed on July 4 in observance of Independence Day.

§ City Commission Study Session, July 14, 3:00 – 5:00 p.m. Location: TBD. Topic: 2009 Budget.

§ Mayor’s Task Force on Climate Protection, July 22, 4:30 p.m. Location: City Commission Room.

§ July 29 City Commission meeting cancelled due it being the fifth Tuesday of the month.

*City Commission meeting dates are in black bold print

J. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

Three (3) positions, held by Bush, Stogsdill, and Bryant will expire 05/31/08. All are eligible for reappointment to additional terms.

Board of Electrical Appeals:

One (1) position, held by Jeff Hardie, expires 03/31/08. Mr. Hardie does not wish to be reappointed to an additional term. One (1) position, held by Oliver, expires 03/31/08. Mr. Oliver has served two consecutive terms and is not eligible for reappointment to an additional term

Douglas County Community Corrections Advisory Board:

Two (2) positions, held by Lowe and Amison, will expire 05/31/08. Neither one wishes to be reappointed to additional terms.

ECO2:

Two (2) positions, held by Trudy Rice and RoxAnne Miller expire 06/30/08. Ms. Miller has relocated from the area and is unable to serve. Ms. Wolfe would like to be reappointed to an additional term.

Jayhawk Area Agency on Aging:

One (1) vacancy (Board of Directors) for the un-expired position held by Lisa Johnson, which expires 09/30/09.

Mental Health Board:

One (1) vacancy for the un-expired position held by Rick Trapp, which expires 04/30/09.

Public Library Board:

One (1) position, held by Ron Hurst, expires 04/30/08. Mr. Hurst does not wish to be reappointed to an additional term.

Public Transit Advisory Committee:

One (1) position, held by May Davis, expires 12/31/10. This position is typically held by a representative from KU on Wheels. Ms. Davis is no longer with KU on Wheels and a replacement needs to be appointed.

Traffic Safety Commission:

One (1) position, held by Paul Graves, expires 04/30/08. Mr. Graves has served two consecutive terms and is not eligible for reappointment to an additional term.