CITY
COMMISSION
MEETING AGENDA
May 15, 2007 - 6:35 p.m.
(Posted on webpage at 4:30 p.m. on 05/10/07)
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Updates:
05/14/07 @ 4:15 p.m.:
- Added corrected 05/01/07 City Commission meeting minutes to Consent Agenda Item No. 1.
05/11/07 @ 4:30 p.m.:
- Added National Employee Health & Fitness Day proclamation under Recognitions; and
- Added joint city/county ordinance for Industrial Chapter of Horizon 2020 to the Future Agenda Items Staff Memo.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the month of May as Mental Health Month.
2. Proclaim the week of May 20 – 26, 2007 as Public Works Week.
3. Proclaim Wednesday, May 16 as National Employee Health and Fitness Day.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve
City Commission meeting minutes from 05/01/07.
Revised 05/01/07 Minutes - Added 05/14/07
2. Receive minutes from various boards and commissions:
Public Health Board meeting of 03/26/07
Arts Commission meetings of 01/10/07, 02/14/07, and 03/14/07
Sister Cities Advisory Board meetings of 02/14/07 and 03/14/07
Recycling & Resource Conservation Advisory Board meetings of 03/12/07 and 03/15/07
Board of Plumbers and Pipe Fitters meeting of 04/18/07
Uniform Building Code Board of Appeals meeting of 03/29/07
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Approve sale of surplus vehicles on Gov. Deals. Staff Memo
b) Award bid for residential trash carts and recycling carts for the Public Works Department to Roy Conley for $22,739. Bid Memo
c) Award City Bid No. B07036 (Project No. 9-SR4-307C), 2007 Overlay and Curb Repair Program, Phase 1, to Kansas Heavy Construction, LLC in the amount of $864,900. Staff Memo & Attachments
d) Authorize City Manager to enter into a contract with Hamm Inc, for $443,678 for Airport Runway Safety Area Project, pending approval form FAA and subject to FAA funding. Staff Memo & Attachments
7. Adopt on first reading, Ordinance 8105, authorizing a Special Use Permit (SUP-01-01-07) for a Nextel Cellular Telecommunications Tower for certain property located at 2101 Wakarusa Drive.
8. Accept dedication of easements and rights-of-way for PF-03-04-07, a Final Plat for Mercato Addition 2nd Plat containing 16 lots, 3 tracts and approximately 72.657 acres, located at 6200 West 6th Street. Submitted by Landplan Engineering, P.A., for Kentucky Place LC et al, property owner of record. (PC Item No. 1; approved 8-0 on 4/23/07). Staff Report Plat Map Map of Area PC Minutes
9. Accept dedication of easements and rights-of-way for PP-03-03-07, a Preliminary Plat for Stoneridge Water Tower Addition, a one lot subdivision, located at North of the NW corner of 6th & Stoneridge Drive (extended). Submitted by Bartlett & West Engineers, Inc., for the City of Lawrence, property owner of record. (PC Item No. 2B; approved 7-0 on 4/23/07). Staff Report Map of Area PC Minutes
10. Approve rezoning and direct staff to draft ordinance for Z-03-03-07, a request to rezone a tract of land approximately 3.62 acres, from RS10 (Single-Dwelling Residential) to GPI (General Public and Institutional). The property is located north of the NW corner of 6th & Stoneridge Drive (extended). Submitted by Bartlett & West Engineers, Inc., for the City of Lawrence, property owner of record. (PC Item No. 2A; approved 8-0 on 4/23/07). Staff Report Map of Area PC Minutes Correspondence
11. Approve, subject to conditions, SUP-03-03-07, a Special Use Permit for The Castle Tea Room. Located at 1307 Massachusetts Street, approximately .4 acres, and 1313 Massachusetts Street, approximately .13 acres. Submitted by CP & Associates Architects and Planners, for Libuse-Kritz Florito Historic Foundation, property owner of record. (PC approved 10-0 on 4/25/07). Staff Report Maps of Area PC Minutes Correspondence
12. Approve a determination for DR-09-112-06, based on a consideration of all relevant factors that there is not a feasible and prudent alternative to the proposed demolition of the structure located at 1019 Kentucky Street and that the proposed demolition will include all possible planning to minimize harm to the listed property when the attached conservation easement is executed by the City of Lawrence and the conditions of the demolition permit are met. This is an appeal of the Historic Resources Commission determination. (HRC Denied 5-0 on 1/18/07; CC public hearing and deferred on 2/20/07) Attachments
13. Approve renewal of Public Entity (Law Enforcement Liability, Employment Practices Liability, Public Officials Liability) Insurance coverage with Scottsdale Insurance Company for the policy year of 5/18/2007 to 5/18/2007 with the 2007 annual premium of $73,293. Staff Memo
14. Authorize the Mayor to sign Releases of Mortgage for: Clara Ross, 1310 E. 19th Street, and Alicia Meyer, 1930 W. 3rd Street. Staff Memo
C. CITY MANAGER’S REPORT: CM Report
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct the following public hearings regarding improvements to George Williams Way:
a) Conduct a public hearing on the advisability of the construction of George Williams Way from the intersection of Overland Drive north approximately 1,326’ to the north city limits.
ACTION: Conduct public hearing. Adopt Resolution No. 6661, ordering the improvements to George Williams Way from the intersection of Overland Drive, north to the City limits, if appropriate.
b) Conduct public hearing on the advisability of the construction of George Williams Way from the intersection of West 6th Street (US-40) south to Ken Ridge Drive.
ACTION: Conduct public hearing. Adopt Resolution No. 6663, ordering the improvements to George Williams Way from the intersection of West 6th Street (US-40) south to Ken Ridge Drive, if appropriate.
c) Conduct public hearing on the advisability of the construction of George Williams Way from the intersection of West 6th Street (US-40) north to Overland Drive.
ACTION: Conduct public hearing. Adopt Resolution No. 6665, ordering the improvements to George Williams Way from the intersection of West 6th Street (US-40) north to Overland Drive, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo - Updated 05/11/07
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
§ Joint City/County Study Session is scheduled for Tuesday, May 22, from 4:30 – 6:30 p.m. in the City Commission Room. Letter from County
§ Joint Study Session on the PLAY project is scheduled for Thursday, May 24, 8:30 – 10:00 a.m. Location: City Commission Room.
§ Joint City/County/USD study session is scheduled for Monday, June 4, at 6:00 p.m. Location: City Commission Room, First Floor, City Hall.
§ City Commission meetings with Department Heads regarding major budget issues on June 4 from 3:00 – 5:30 p.m. and June 5 from 9:00 – 11:30 a.m. Location: City Commission Room. The June 5 City Commission meeting will consist of bill paying items only and will begin immediately following the department head budget meetings, at approximately 12:00 p.m.
§ City Commission Goals Setting Session scheduled for June 11, 3:00 – 7:00 p.m. and June 12, 3:30 – 6:00 p.m. Location: TBD
§ City Commission Study Session with Lawrence Chamber of Commerce, Wednesday, June 13, from 4:00 to 5:30 p.m., City Commission Room.
§ City Commission Study Session scheduled for Tuesday, June 19, 4:30 – 6:00 p.m., Fire Station No. 5, 1911 Stewart Avenue. Topic: Budget.
§ City Commission Study Session scheduled for Tuesday, July 17, 4:30 – 6:00 p.m., City Commission Room. Topic: City Manager’s Recommended Budget.
§ Joint City/County/USD Study Session scheduled for October 29, 9:00 a.m. Location: Douglas County Courthouse, 1100 Massachusetts.
§ Joint City/County/USD Study Session scheduled for February 11, 2008, 9:00 a.m. Location: Douglas County Courthouse.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Convention and Visitors Bureau Advisory Board:
One (1) vacancy for the position held by Ron Desch, which expired 07/01/06. This position is required to be held by someone in the hotel industry.
One (1) vacancy for the position held by Sandra Shaw, which expires 06/30/08.
Historic Resources Commission:
One (1) vacancy for an un-expired position that expires 03/01/09. One (1) position, held by Sven Alstrom expired 03/01/07. Mr. Alstrom is eligible for reappointment to an additional term.
One (1) vacancy for the un-expired position held by Lisa Johnson, which expires 09/30/09
Lawrence-Douglas County Advocacy Council for Aging:
One (1) vacancy for the un-expired position held by Frank Day that will expire 12/31/08. One (1) vacancy for the un-expired position held by Bob Lewis that will expire 12/31/07.
One (1) vacancy for the un-expired position held by Karen Swisher that will expire 12/31/07.