CITY COMMISSION

MEETING AGENDA

December 4, 2018 - 5:45 p.m.

(Posted on webpage at 4:55 p.m. on 11/29/18)

City Commission Room, First Floor of City Hall

6 East 6^th Street

SilenceCell

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

Updates:

12/04/18 @ 3:45 p.m.:

· Defer Consent Agenda Item No. 8 - Adopt Resolution No. 7276, finding it in the public interest to appropriate, through the exercise of eminent domain, certain private property interests, including a utility and pedestrian easement and a temporary construction easement, for the use of the City for the purpose of a road and waterline improvement project, including construction of sidewalks and other appurtenances thereto, on property commonly located at 2305 Vermont Street, Lawrence, Douglas County, Kansas.

12/04/18 @ 1:30 p.m.:

· Added additional correspondence to Regular Agenda Item No. 1-b - Conduct public hearing regarding the maximum amount of special assessments to be levied against properties in the Queens Road benefit district and the 6^th and Queens Road intersection benefit district; and

· Added correspondence to Regular Agenda Item No. 4 - Consider approving the 2019 City of Lawrence Legislative Priority Statement.

12/03/18 @ 2:20 p.m.:

· Updated the appointment memo on Consent Agenda Item No. 5;

· Added a PowerPoint presentation to Regular Agenda Item No. 2 - Consider the following items related to street construction and traffic management.

11/30/18 @ 3:35 p.m.:

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.

A.	RECOGNITION/PROCLAMATION/PRESENTATION:

1.	None.

CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

1.	Approve City Commission meeting minutes from 11/20/18.

2.	Receive minutes from various boards and commissions:

	Affordable Housing Advisory Board meeting of 10/08/18
	Human Relations Commission meeting of 08/16/18
	LMH Health Board meeting of 10/17/18
	Lawrence Douglas County Advocacy Council on Aging meeting of 10/16/18
	Lawrence Douglas County Housing Authority meeting of 10/22/18
	Public Health Board meeting of 09/17/18

3.	Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.

4.	Approve licenses as recommended by the City Clerk’s Office.

5.	Approve appointments (updated 12/03/18) as recommended by the Mayor.

6.	Bid and purchase items:

	a)	Award Bid No. B1848 to recommended vendors for 2019 Water and Wastewater Chemical Program. Bid Memo & Attachments

	b)	Per Charter Ordinance No. 45, waive the requirement to rebid Project No. PW17B4CIP due to the bid received exceeding the engineer’s estimate and award Bid No. B1845, for the removal of the overhead walkway “canopy”, storm water drainage and concrete repair, to BA Green Construction, in the amount of $460,185.00. Authorize the City Manager to execute a Cost Share Agreement between the City of Lawrence and the private utility companies Westar and Midco for the construction of a new sidewalk in the alley between Vermont Street and Massachusetts Street and 8^th and 9^th Streets. Each utility company has agreed to pay $22,378.66. Bid Memo & Attachments

7.	Adopt on second and final reading, the following ordinance(s):

	a)	Ordinance No. 9575, amending Section 6-13A03(c) to match the Land Development Code permitting short-term rental units within a registered Accessory Dwelling Unit.

	b)	Ordinance No. 9608, granting an exemption of certain property in the City of Lawrence from ad valorem taxation for economic development purposes for Screen-It Graphics of Lawrence, Inc., dba Grandstand Glassware + Apparel, located at 3840 Greenway Circle.

8.	DEFERRED. Adopt Resolution No. 7276, finding it in the public interest to appropriate, through the exercise of eminent domain, certain private property interests, including a utility and pedestrian easement and a temporary construction easement, for the use of the City for the purpose of a road and waterline improvement project, including construction of sidewalks and other appurtenances thereto, on property commonly located at 2305 Vermont Street, Lawrence, Douglas County, Kansas. Staff Memo & Attachments

9.	Authorize the addition of regular agenda items to the December 11, 2018 City Commission meeting. Staff Memo


C.	PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D.	REGULAR AGENDA ITEMS:

1.	Consider the following items regarding Queens Road: Staff Memo

	a)	Receive protest petitions regarding the establishment of benefit districts for the construction of Queens Road, from 6^th Street to Eisenhower Drive, and improvements to the intersection of 6^th Street and Queens Road. Staff Memo & Attachments

	ACTION:		Receive protest petitions and make a determination that the protest petitions submitted to be insufficient, if appropriate.

	b)	Conduct public hearing regarding the maximum amount of special assessments to be levied against properties in the Queens Road benefit district and the 6^th and Queens Road intersection benefit district. Staff Memo & Attachments Correspondence - Updated 12/04/18

	ACTION:		Conduct public hearing. Adopt on second and final reading, Ordinance No. 9607, levying the assessments, if appropriate.

2.	Consider the following items related to street construction and traffic management: PowerPoint Presentation - Added 12/03/18

	a)	Consider adopting Resolution No. 7271, repealing the Complete Streets Policy adopted by the governing body in March 2012 and adopting a revised Complete Streets Policy. Staff Memo & Attachments

	ACTION:		Adopt Resolution No. 7271, repealing the Complete Streets Policy adopted by the governing body in March 2012 and adopting a revised Complete Streets Policy, if appropriate.

	b)	Consider adopting Resolution No. 7272, repealing the Traffic Calming Policy adopted by Resolution 6602 on August 23, 2005 and adopting a Neighborhood Traffic Management Program. Staff Memo & Attachments

	ACTION:		Adopt Resolution No. 7272, repealing the Traffic Calming Policy adopted by Resolution 6602 on August 23, 2005 and adopting a Neighborhood Traffic Management Program, if appropriate.

	c)	Consider modifications to the existing traffic code and consider adopting on first reading, Ordinance No.’s 9576 through 9606, and Ordinance No. 9609. Staff Memo & Attachments

	ACTION:		Adopt on first reading, Ordinance No.’s 9576, 9577, 9578, 9579, 9580, 9581, 9582, 9583, 9584, 9585, 9586, 9587, 9588, 9589, 9590, 9591, 9592, 9593, 9594, 9595, 9596, 9597, 9598, 9599, 9600, 9601, 9602, 9603, 9604, 9605, 9606, and 9609, if appropriate.

3.	Consider authorizing the City Manager to execute a long-term fixed-base operator premises lease agreement and ground lease agreement of Lawrence Municipal Airport Lot 1, Block 2, with Hetrick Air Services, Inc. Staff Memo & Attachments

	ACTION:		Authorize the City Manager to execute a long-term fixed-based operator premises lease agreement and ground lease agreement of Lawrence Municipal Airport, Lot 1, Block 2, with Hetrick Air Services, Inc., if appropriate.

4.	Consider approving the 2019 City of Lawrence Legislative Priority Statement. Staff Memo & Attachments Correspondence - Added 12/04/18

	ACTION:		Approve the 2019 City of Lawrence Legislative Priority Statement, if appropriate.


E.	COMMISSION ITEMS:

1.	Authorize the Mayor to sign a letter in response to Douglas County in follow up to the Joint City/County/School District meeting in September. Memo & Attachments


F.	CITY MANAGER’S REPORT: Report & Attachments

CALENDAR: 2018 Meeting List 2019 Meeting List

City offices closed Tuesday, December 25, in observance of Christmas.

City offices closed Tuesday, January 1, 2019, in observance of New Year’s Day.

Legislative Priorities Breakfast, Thursday, January 10, 8:00 – 9:30 a.m. Location: Maceli’s, 1031 New Hampshire Street.

Affordable Housing Advisory Board retreat, Monday, January 14, 11:00 a.m. – 4:00 p.m. Location: City Commission Room, First Floor, City Hall.

City offices closed Monday, January 21, in observance of Martin Luther King, Jr. Day.

League of Kansas Municipalities Local Government Day, Wednesday, January 23, 9:00 a.m. Location: Capitol Building.


H.	BOARDS AND COMMISSIONS CURRENT VACANCIES:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Affordable Housing Advisory Board

One position is due to expire 12/31/18 and will become vacant. This position is designated for a representative from the Douglas County Commission.

Bodywork Advisory Board

One vacancy for an at-large position that expires 09/30/20.

eXplore Lawrence Governing Board

One position is due to expire 12/31/18 and is designated for a representative from the City Commission.

Human Relations Commission

Two vacancies for positions that expired 09/30/18.

Jayhawk Area Agency on Aging

One vacancy for a position that expired 09/30/18.

Parks & Recreation Advisory Board

One vacancy for a position that expires 12/31/19 and one vacancy for a position that expires 12/31/20.

Public Transit Advisory Committee

Two positions are due to expire 12/31/18 and are not eligible for reappointment to additional terms.

Sustainability Advisory Board

One position is due to expire 12/31/18 and is not eligible for reappointment to an additional term.

Transportation Commission

Two positions are due to expire 12/31/18, with one position being designated for a representative from the Public Transit Advisory Committee (PTAC). The position held by the PTAC representative is serving their second term on PTAC and therefore will not be eligible for reappointment on the Transportation Commission. The second position will become vacant.