City Commission Agenda October 3, 2017

CITY COMMISSION

MEETING AGENDA

October 3, 2017 – 5:45 p.m.

(Posted on webpage at 4:00 p.m. on 09/28/17)

(10MB files take approximately 45 seconds to open)

City Commission Room, First Floor of City Hall

6 East 6^th Street

Updates:

10/03/17 @ 2:50 p.m.:

· Remove at applicant’s request, Consent Agenda Item No. 9-a – Concur with Transportation Commission recommendation to deny handicap parking at 1909 Edgelea Road.

10/03/17 @ 1:00 p.m.

· Removed Consent Agenda Item No. 6-a – second reading of ordinance pertaining to the sale, possession, and consumption of alcohol related to the Live on Mass Event. The promoter has moved the event inside and the ordinance is not needed.

10/02/17 @ 2:40 p.m.:

· Updated the City Manager’s Report.

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.

A. RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >

1. Recognition of the student delegation from Eutin, Germany.

2. Proclaim the month of October 2017, as Domestic Violence Awareness Month.

B. CONSENT AGENDA: Play Video >

Moved by Commissioner Amyx, seconded by Commissioner Herbert, to approve the consent agenda as below. Motion carried unanimously.
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NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

1. Approve City Commission meeting minutes from 09/19/17.

2. Receive minutes from various boards and commissions:

Affordable Housing Advisory Board meeting of 08/14/17

Community Development Advisory Committee meeting of 04/27/17

Lawrence Douglas County Housing Authority meeting of 08/28/17

Public Incentives Review Committee meeting of 04/17/17

Senior Resource Center for Douglas County Board meeting of 08/22/17

Transportation Commission meeting of 08/07/17

3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Adopt on first reading, the following ordinances:

a) Ordinance No. 9400, allowing the sale, possession, and consumption of alcohol in the public right-of-way on Sunday, October 15, 2017 from 3:00 p.m. to 8:00 p.m. on the 1700 block of Mississippi Street for the University Place Neighborhood Association Block Party event. Staff Memo & Attachments

b) Ordinance No. 9401, posting a yield sign on 19^th Terrace at Maine Street. Staff Memo & Attachments

c) Ordinance No. 9402, removing stop signs at the intersection of 17^th and Illinois Streets, 17^th and Indiana Streets, and 18^th and Illinois Street, by rescinding Ordinance No. 5797 and No. 5752. Staff Memo & Attachments

6. Adopt on second and final reading, the following ordinances:

a) PROMOTED MOVED EVENT INSIDE AND ORDINANCE IS NOT NEEDED. Ordinance No. 9393, allowing the sale, possession and consumption of alcohol on the public right-of-way on Friday, October 6, 2017 in the 1000 block of Massachusetts Street for the Live on Mass Presents Event.

b) Ordinance No. 9398, allowing the sale, possession and consumption of alcohol on the public right-of-way on Friday, October 27, 2017, from 3:00 p.m. to 11:59 p.m. in the 100 block of East 7^th Street, for the Halloween Block Party event.

c) Ordinance No. 9399, granting to Midcontinent Communications, a South Dakota general partnership, d/b/a Midco, a nonexclusive telecommunications franchise.

7. Adopt Resolution No. 7225, declaring it necessary to improve the water and sewage system of the City of Lawrence, Kansas; to authorize the issuance of water and sewage system revenue bonds for the purpose of paying the costs thereof and related bond reserves and financing costs; and providing for the giving of notice of said intention. Staff Memo & Attachments

8. Accept the dedication and vacation of easements associated with Minor Subdivision, MS-17-00390, for Sunset Hill Estate, located at 2515 W. 6^th Street. Submitted by Paul Werner Architects, for D & D Properties of Lawrence, Inc, property owner of record. Staff Memo & Attachments

9. Concur with the following recommendations of the Transportation Commission:

~~a) Deny request for Disabled Parking at 1909 Edgelea Road. Staff Memo & Attachments~~

b) Approve request for Traffic Calming on Rockledge Road, from 6^th Street to 9^th Street. Staff Memo & Attachments

c) Approve request for a Crosswalk and Pedestrian Island on Louisiana Street, South of 29^th Terrace. Staff Memo & Attachments

10. Authorize the Mayor to execute Supplemental Agreement No. 6 with the Kansas Department of Transportation for reimbursement of state funds for the Dillon’s Driveway 23^rd Street Access Management project, Project No. PW1627, and authorize the City Manager to execute a Development Agreement with Dillon Companies, Inc. Staff Memo & Attachments

11. Approve moving the start time of the November 7, 2017 City Commission Meeting to 5:00 p.m.

12. Approve the 2018 City Commission Meeting calendar. Staff Memo & Attachments

C. PUBLIC COMMENT: Play Video >

ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

1. Receive recommendations from the Public Incentives Review Committee and continue the public hearing from September 19, 2017, regarding a Neighborhood Revitalization Area at 800-815 Vermont Street for the Vermont Place Project. Consider adopting on first reading, Ordinance No. 9303, establishing the Neighborhood Revitalization Area and approving the Neighborhood Revitalization Area Plan, and adopt Resolution No. 7173, authorizing Industrial Revenue Bond financing to access a sales tax exemption on project construction materials. Staff Memo & Attachments Play Video >

ACTION: Receive recommendations from the Public Incentives Review Committee. Continue the public hearing from September 19, 2017, and adopt on first reading, Ordinance No. 9303, establishing the Neighborhood Revitalization Area and approving the Neighborhood Revitalization Area Plan, and adopt Resolution No. 7173, authorizing Industrial Revenue Bond financing to access a sales tax exemption on project construction materials, if appropriate.

Moved by Mayor Soden, seconded by Commissioner Herbert, to continue the public hearing. Motion carried unanimously.
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Moved by Mayor Soden, seconded by Commissioner Amyx, to close the public hearing. Motion carried unanimously.
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Moved by Commissioner Amyx, seconded by Vice Mayor Boley, to adopt on first reading Ordinance No. 9303 establishing the Neighborhood Revitalization Area and approving the Neighborhood Revitalization Area Plan; and, adopt Resolution No. 7173, authorizing Industrial Revenue Bond financing to access a sales tax exemption on project construction materials. Aye: Vice Mayor Boley, Commissioner Amyx, Commissioner Larsen. Nay: Mayor Soden, Commissioner Herbert. Motion carried 3-2.
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2. Consider authorizing the Mayor to execute a settlement agreement with Riverfront, L.L.C. related to rent and parking maintenance payments under the Amended and Restated Ground Lease, as amended, for real property commonly known as 1 Riverfront Plaza. Staff Memo & Attachments Play Video >

ACTION: Authorize the Mayor to execute a settlement agreement with Riverfront, L.L.C., related to rent and parking maintenance payments under the Amended and Restated Ground Lease, as amended, for real property commonly known as 1 Riverfront Plaza, if appropriate.

Moved by Commissioner Amyx, seconded by Commissioner Larsen, to authorize the Mayor to execute a settlement agreement with Riverfront, L.L.C., related to rent and parking maintenance payments under the Amended and Restated Ground Lease, as amended, for real property commonly known as 1 Riverfront Plaza. Motion carried unanimously.
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E. COMMISSION ITEMS: Play Video >

F. CITY MANAGER’S REPORT: Report & Attachments - Updated 10/02/17 Play Video >

G. CALENDAR: Meeting List Play Video >

· Lawrence Business Hall of Fame tribute dinner, Wednesday, October 4, 5:30 p.m. Location: DoubleTree by Hilton, 200 McDonald Drive.

· Commissioners are invited to attend a private event honoring the Eutin, Germany Sister Cities program, Thursday, October 5, 6:00 p.m. RSVP’s are required for this event.

· League of Kansas Municipalities Regional Supper, Wednesday, October 11, 5:30 p.m. Location: Carnegie Building, Heritage Room, 200 W. 9^th Street.

· Commissioners are invited to attend a luncheon hosted by Black Hills Energy to receive an operations update on Thursday, October 19 at 12:00 p.m. Location: Lawrence Public Library Auditorium.

· City Commissioners are invited to attend the Planning Commission Orientation/Education Day lunch, Friday, November 17, noon – 1:30 p.m. Location: City Commission Room.

· City offices are closed November 23-24 in observance of the Thanksgiving holiday.

· City offices are closed Monday, December 25, in observance of the Christmas holiday.

*dates in bold indicate City Commission meeting date

H. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Affordable Housing Advisory Board

Three positions expire 12/31/17 and are all eligible for reappointment. There are eligibility requirements for this board.

Board of Zoning Appeals/Sign Code Board of Appeals

One vacancy for a position that expired 09/30/17.

Building Code Board of Appeals:

One position expires 11/30/17 and is not eligible for reappointment. This position is designated for an architect.

Citizen Advisory Board for Fair and Impartial Policing:

One vacancy for a position that expired 03/01/16 and one vacancy for a position that expires 03/01/19. Two additional positions expired 03/01/17 and are eligible for reappointment to additional terms.

Community Development Advisory Committee:

Two vacancies (one for low/mod representative, one at-large representative) for positions that expired 09/30/17. One additional vacancy for a position that expires 09/30/18 and is designated for low/mod representative.

Contractor Licensing Board:

Five positions expire 12/31/17 are all eligible to serve additional terms. There are eligibility requirements for this board.

Douglas County Community Corrections Advisory Board:

One vacancy for a position that expired 05/31/16.

Douglas County Food Policy Council:

One position expires 12/31/17 and is eligible for reappointment to an additional term.

eXplore Lawrence:

Three positions expire 12/31/17 and are eligible for reappointment to additional terms. There are eligibility requirements for this board.

Homeless Issues Advisory Committee:

Two positions expire 12/31/17 and are eligible for reappointment to additional terms.

Human Relations Commission:

Three positions expire 09/30/17 and are all eligible for reappointment to additional terms.

Jayhawk Area Agency on Aging:

One position on the Board of Directors expires 09/30/17 and will become vacant.

Lawrence Alliance:

One vacancy for a position that expires 11/30/17 and three vacancies for positions that expire 11/30/18. Four additional positions expire 11/30/17, with two being eligible for reappointment to additional terms and two becoming vacant.

Lawrence Douglas County Advocacy Council on Aging:

Five positions expire 12/31/17. Four positions are eligible for reappointment to additional terms and one position will become vacant.

Mechanical Board of Appeals:

One vacancy for a position that expired 03/31/17. This position is designated for a person qualified by training and/or experience.

Mental Health Board:

One position expired 04/30/17.

Plumbing Code Board of Appeals:

One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber.

Public Transit Advisory Committee:

Three positions expire 12/31/17, with two positions eligible for reappointment and one position becoming vacant.

Senior Resource Center for Douglas County, Inc.:

One position expires 12/31/17 and is eligible for reappointment to additional terms.

Sister Cities Advisory Board:

One position expired 12/31/16. Five additional positions expire 12/31/17, with four positions eligible for reappointment and one position becoming vacant.

Sustainability Advisory Board:

One vacancy for a position that expires 12/31/18. One additional position expires 12/31/17 and is eligible for reappointment to an additional term.

Transportation Commission

Two positions expire 12/31/17 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.

Moved by Mayor Soden, seconded by Commissioner Herbert, to adjourn at 9:10 p.m. Motion carried unanimously.
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