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CITY COMMISSION MEETING AGENDA September 12, 2017 – 5:45 p.m. (Posted on webpage at 4:30 p.m. on 09/07/17) (10MB files take approximately 45 seconds to open)
City Commission Room, First Floor of City Hall 6 East 6th Street |
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The City Commission reserves the right to amend, supplement, or re-order
the agenda during the meeting.
Updates:
09/12/17 @ 4:45 p.m.:
- Added a staff memo with the results of the bond sale and updated Ordinance No. 9395 and Resolution No. 7223 to Consent Agenda Item No. 8.
09/08/17 @ 2:45 p.m.:
- Added the Moody’s Rating Report to Consent Agenda Item No. 8; and
- Added as Consent Agenda Item No. 9 – approve appointments as recommended by the Mayor.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA: Play Video >
Moved by Commissioner Amyx, seconded by Commissioner Herbert, to approve the consent agenda as below. Motion carried unanimously.
Play Video >
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for public comments.
1. Approve City Commission meeting minutes from 09/05/17.
2. Receive minutes from various boards and commissions:
Horizon 2020 Steering Committee meeting notes from 09/12/16 and 10/10/16
Mental Health Board meeting of 07/25/17
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve licenses as recommended by the City Clerk’s Office.
a) Set a bid opening date of October 10, 2017 for the 2017 CDBG Weatherization Grant Program – Bid No. 1749 – Storm Windows, Bid No. 1750 – Weather-Stripping, and Bid No. 1752 – Attic Insulation. Staff Memo
6. Adopt on second and final reading, Ordinance No. 9392, posting a speed limit of 20 mph on Forrest Avenue, between Barker Avenue and Learnard Avenue.
7. Approve a Special Event Permit, SE-17-00491, for an Anniversary Gala, hosted by 6 Mile Chophouse, to be held Saturday, September 23, 2017, from 8:00 a.m. to 11:00 p.m. at 4931 W 6th Street. Submitted by 6 Mile Chophouse & Tavern on behalf of Cherry Hill Properties, property owner of record. Staff Memo & Attachments
8. Approve sale of $15,575,000
$13,975,000 in General Obligation
Improvement Bonds, Series 2017-D, to the lowest responsible bidder. Declare an
emergency and adopt on first and second reading, Ordinance No. 9395, providing
for the issuance of General Obligation Improvement Bonds, Series 2017-D. Adopt
Resolution No. 7223, prescribing the forms and details of and authorizing and
directing the sale and delivery of General Obligation Improvement Bonds, Series
2017-D. Staff
Memo & Attachments - Updated 09/08/17
Bond
Sale Results Staff Memo & Attachments - Added 09/12/17
9. Approve appointments as recommended by the Mayor.
C. PUBLIC COMMENT: Play Video >
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. COMMISSION ITEMS: Play Video >
E. CITY MANAGER’S REPORT: None
F. CALENDAR: Meeting List Play Video >
· Commissioners are invited to attend the North Lawrence Improvement Association Annual Potluck Picnic, Monday, September 11, 6:00 p.m. Location: Lyon Park Picnic Shelter.
· Public Incentives Review Committee meeting, Thursday, September 14, 1:00 p.m. Location: City Manager’s Conference Room, Fourth Floor of City Hall.
· Lawrence Schools Foundation Community Education Breakfast, Friday, September 15, 7:30 – 9:00 a.m. Location: Lawrence DoubleTree by Hilton.
· Lawrence Douglas County VALOR First Responder Awards and Appreciation Dinner, Friday, September 15, 5:30 p.m. Location: Lawrence DoubleTree by Hilton.
· Joint City/County/USD 497 meeting, Monday, September 18, 4:00 p.m. Location: Baker Wetlands Discovery Center, 1365 N. 1250 Road. Agenda
· City Commissioners are invited to attend the Planning Commission Orientation/Education Day lunch, Friday, November 17, noon – 1:30 p.m. Location: City Commission Room.
· City offices are closed November 23-24 in observance of the Thanksgiving holiday.
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*dates in bold indicate City Commission meeting date
G. ADJOURN:
1. The City Commission will need to entertain a motion to adjourn the regular City Commission Meeting before moving into the work session.
Moved by Vice Mayor Boley, seconded by Commissioner Amyx, to adjourn at 5:53 p.m. Motion carried unanimously.
Play Video >
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CITY COMMISSION WORK SESSION AGENDA September 12, 2017
City Commission Room, First Floor of City Hall 6 East 6th Street |
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(The work session will begin immediately following the
completion of the City Commission Meeting)
The work session provides an opportunity for the City Commission to discuss items in greater detail. As a general practice, the Commission will not make decisions on items presented during this time; rather they will refer the items to staff for follow up, if necessary. Public comment related to the work session topics will be allowed at the end of the discussion on each item. Each person will be limited to three (3) minutes for public comment.
1. Receive fund balance policy update. Staff Memo & Attachments Play Video >
2. Receive presentation from OpenGov. Staff Memo Play Video >
3. Liquor License discussion, as requested by Mayor Soden. Play Video >
CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Affordable Housing Advisory Board
Three positions expire 12/31/17 and are all eligible for reappointment. There are eligibility requirements for this board.
Board of Zoning Appeals/Sign Code Board of Appeals
Two positions expire 09/30/17, with one position eligible for reappointment to additional terms, and one position becoming vacant.
Building Code Board of Appeals:
One position expires 11/30/17 and is not eligible for reappointment. This position is designated for an architect.
Citizen Advisory Board for Fair and Impartial Policing:
One vacancy for a position that expired 03/01/16 and one vacancy for a position that expires 03/01/19. Two additional positions expired 03/01/17 and are eligible for reappointment to additional terms.
Community Development Advisory Committee:
Two positions, designated for low/mod representatives, expire 09/30/17, and are both eligible for reappointment to additional terms. One additional position, designated as an at-large position, expires 09/30/17 and is eligible for reappointment to an additional term.
Five positions expire 12/31/17 are all eligible to serve additional terms. There are eligibility requirements for this board.
Douglas County Community Corrections Advisory Board:
One vacancy for a position that expired 05/31/16.
Douglas County Food Policy Council:
One position expires 12/31/17 and is eligible for reappointment to an additional term.
Three positions expire 12/31/17 and are eligible for reappointment to additional terms. There are eligibility requirements for this board.
Homeless Issues Advisory Committee:
One vacancy for a position that expires 12/31/17. One additional position expires 12/31/17 and is eligible for reappointment to an additional term.
Two positions expire 09/30/17 and are both eligible for reappointment to additional terms.
Three positions expire 09/30/17 and are all eligible for reappointment to additional terms.
One position on the Board of Directors expires 09/30/17 and will become vacant.
One vacancy for a position that expires 11/30/17 and two vacancies for positions that expire 11/30/18. Four additional positions expire 11/30/17, with two being eligible for reappointment to additional terms and two becoming vacant.
Lawrence Douglas County Advocacy Council on Aging:
Five positions expire 12/31/17. Four positions are eligible for reappointment to additional terms and one position will become vacant.
One vacancy for a position that expired 03/31/17. This position is designated for a person qualified by training and/or experience.
One position expired 04/30/17.
Plumbing Code Board of Appeals:
One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber.
Public Transit Advisory Committee:
Three positions expire 12/31/17, with two positions eligible for reappointment and one position becoming vacant.
Senior Resource Center for Douglas County, Inc.:
One position expires 12/31/17 and is eligible for reappointment to additional terms.
One position expired 12/31/16. Five additional positions expire 12/31/17, with four positions eligible for reappointment and one position becoming vacant.
Sustainability Advisory Board:
One vacancy for a position that expires 12/31/18. One additional position expires 12/31/17 and is eligible for reappointment to an additional term.
Two positions expire 12/31/17 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.