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CITY COMMISSION WORK SESSION AGENDA May 9, 2017 – 3:00 p.m. (Posted on webpage at 6:15 p.m. on 05/04/17) (10MB files take approximately 45 seconds to open)
City Commission Room, First Floor of City Hall 6 East 6th Street |
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The City Commission reserves the right to amend, supplement, or re-order
the agenda during the meeting.
Updates:
05/09/17 @ 1:20 p.m.:
- Added additional correspondence to Work Session Item No. 1 – Receive the 2018 City Manager’s Recommended Budget; and
- Updated the attachments to the staff memo on Consent Agenda Item No. 7, related to the bond purchase agreement with Neighborly.
05/08/17 @ 4:15 p.m.:
- Updated the license memo; and
- Added correspondence to Work Session Item No. 1 – Receive the 2018 City Manager’s Recommended Budget.
The work session provides an opportunity for the City Commission to discuss items in greater detail. As a general practice, the Commission will not make decisions on items presented during this time; rather they will refer the items to staff for follow up, if necessary. Public comment related to the work session topics will be allowed at the end of the discussion on each item.
1. Receive the 2018 City Manager’s Recommended Budget. Correspondence - Updated 05/09/17 Play Video >
After a short break, the City Commission will resume its regular meeting
at approximately 5:45 p.m. in the City Commission Room.
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CITY COMMISSION MEETING AGENDA May 9, 2017 – 5:45 p.m.
City Commission Room, First Floor of City Hall 6 East 6th Street |
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The City Commission reserves the right to amend, supplement, or re-order
the agenda during the meeting.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >
1. Proclaim the week of May 14 – 20, 2017 as Police Week and Monday, May 15, 2017, as Peace Officers’ Memorial Day.
B. CONSENT AGENDA: Play Video >
Moved by Vice Mayor Boley, seconded by Commissioner Larsen, to approve the consent agenda as below. Motion carried unanimously.
Play Video >
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 05/02/17.
2. Receive minutes from various boards and commissions:
Board of Zoning Appeals meetings of 02/02/17 and 03/02/17
Community Development Advisory Committee meeting of 04/13/17
Historic Resources Commission meeting of 12/15/16 and 01/19/17
Sign Code Board of Appeals meeting of 10/10/16
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve licenses as recommended by the City Clerk’s Office.
a) Award Bid No. B1731, Project No. PW1535 - 19th Street Reconstruction – Phase A, to Miles Excavating, Inc., in the total amount of $2,588,847.58. Bid Memo & Attachments
b) Award Bid No. B1732, Project No. PW1705 – 2017 Milling, Patch, Overlay, and Concrete Maintenance Program, to Sunflower Paving Inc., in the amount of $2,283,793. Bid Memo & Attachments
c) Award the temporary housing construction base bid for the Fire Station 1 project, to B.A. Green Construction, in the amount of $148,560. Staff Memo & Attachments
6. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 9349, allowing the sale, possession and consumption of alcohol on the public right-of-way on Friday, June 23, 2017, from 11:00 a.m. – 11:00 p.m. in the 100 Block of East 9th Street, for “The Big Pig” event.
b) Ordinance No. 9353, designating certain streets within the City of Lawrence as main trafficways.
7. Approve bond purchase agreement with Neighborly and approve the sale of $654,000 in General Obligation Improvement Bonds, Series 2017-C. Declare an emergency and adopt on first and second readings, Ordinance No. 9352, providing for the issuance of General Obligation Improvement Bonds, Series 2017-C, and adopt Resolution No. 7202, prescribing the forms and details of, and authorizing and directing the sale and delivery of General Obligation Improvement Bonds, Series 2017-C. Staff Memo & Attachments - Updated 05/09/17
8. Accept dedication right-of-way associated with Minor Subdivision/Replat, MS-17-00071, to combine the following properties into one lot: 1700 W/ 31st Street, Lot 1 Colt Subdivision No. 2; 1717 W. 31st Street, Lot 3 Colt Subdivision No. 2; and 3215 Ousdahl Road, Lot 1A, A Lot Split of Lot 1, Pine Ridge Plaza Addition. Submitted by Landplan Engineering, PA, for Jayhawk Acquisitions, LLC, property owner of record. Staff Memo & Attachments
9. Receive the Social Service Funding Advisory Board annual report. Staff Memo & Attachments
C. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. COMMISSION ITEMS:
E. CITY MANAGER’S REPORT: None
F. CALENDAR: Meeting List 2018 Budget Calendar Play Video >
· Sixth Biannual Preservation Achievement Awards, Thursday, May 25, 7:00 – 9:00 p.m. Location: Cider Gallery, 810 Pennsylvania Street.
· City offices will be closed Monday, May 29 in observance of Memorial Day.
· City offices will be closed Tuesday, July 4, in observance of Independence Day.
· The City Commission meeting scheduled for Tuesday, July 4 is canceled due to it being a holiday. The July 11 meeting will be a regular City Commission meeting and there will NOT be a work session meeting in July.
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*dates in bold indicate City Commission meeting date
G. ADJOURN:
1. The City Commission will need to entertain a motion to adjourn the regular City Commission Meeting before moving back into the work session, if needed.
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CITY COMMISSION WORK SESSION AGENDA (cont’d) May 9, 2017
City Commission Room, First Floor of City Hall 6 East 6th Street |
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(The work session will resume immediately following the
completion of the City Commission Meeting)
The work session provides an opportunity for the City Commission to discuss items in greater detail. As a general practice, the Commission will not make decisions on items presented during this time; rather they will refer the items to staff for follow up, if necessary. Public comment related to the work session topics will be allowed at the end of the discussion on each item.
1. Receive the 2018 City Manager’s Recommended Budget. Correspondence - Updated 05/09/17
CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Affordable Housing Advisory Board
One vacancy for a position that expired 12/31/16. This position is designated for a person who is a current or former resident of subsidized housing.
One position expires 05/31/17.
Citizen Advisory Board for Fair and Impartial Policing:
One vacancy for a position that expired 03/01/16 and one vacancy for a position that expires 03/01/19. Two positions expire 03/01/17 and are eligible for reappointment to additional terms.
Douglas County Community Corrections Advisory Board:
One vacancy for a position that expired 05/31/16.
Douglas County Senior Services Board:
One vacancy for a position that expired 12/31/16.
Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/18 and is designated for a Journeyman Electrician. Three positions expired 03/31/17, with one position (Electrical Contractor) vacant, and two positions (at-large rep/Journeyman Electrician) eligible for reappointment to additional terms.
Two positions expired 03/31/17, with one position and one position eligible for reappointment to an additional term.
One position expires 04/30/17 and will become vacant.
Plumbing Code Board of Appeals:
One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber. One position expired04/30/17 and is eligible for reappointment to an additional term. This position is designated for a Plumbing Contractor.
One position expired 12/31/16.
Social Service Funding Advisory Board:
One vacancy for a position that expires 08/31/18.
Moved by Commissioner Herbert, seconded by Commissioner Amyx, to adjourn at 5:54 p.m. Motion carried unanimously.
Play Video >