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CITY COMMISSION
MEETING AGENDA
February 14, 2017 – 3:30 p.m.
(Posted on webpage at 4:30 p.m. on 02/09/17)
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Updates :
02/14/17 @ 1:20 p.m.:
- Updated the appointment memo on Consent Agenda Item No. 4.
PLEASE NOTE: The City Commission Meeting/Work Session will may be interrupted at times for the City Commission to recess into executive session for the purpose of consultation with attorneys for the City about matters deemed privileged in the attorney-client relationship. Additionally, the City Commission may take a short break between agenda items.
The City Commission reserves the right to amend, supplement, or re-order
the agenda during the meeting.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 02/07/17.
2. Receive minutes from various boards and commissions:
Aviation Advisory Board meeting of 11/16/16
Board of Zoning Appeals meetings of 10/06/16, 11/03/16, and 01/05/17
Historic Resources Commission meeting of 11/17/16
Parks & Recreation Advisory Board meeting of 01/10/17
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve appointments (updated 02/14/17) as recommended by the Mayor.
5. Adopt the following resolutions:
a) Resolution No. 7187 declaring the City’s intent to reimburse costs of acquiring certain equipment from proceeds of a lease purchase agreement. Staff Memo & Attachments
b) Resolution No. 7193, appointing Commissioner Lisa Larsen as the City Commission representative to the Board of Directors of the Bioscience & Technology Center, Inc.
6. Authorize the City Manager to enter into negotiations with Columbia Capital Management, LLC for the purpose of providing investment management services for the City. Staff Memo & Attachments
7. Receive state forfeiture fund report for the Police Department for 2016. Staff Memo
C. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. COMMISSION ITEMS: City Commission Work Plan
E. CITY MANAGER’S REPORT: None
F. CALENDAR: Meeting List
· Employee Service Awards, Wednesday, February 15, 11:30 a.m. – 1:30 p.m. Location: 4-H Grounds, Building 21, 2120 Harper Street.
· Strategic Planning public meetings, Wednesday, February 15, 11:30 a.m. – 1:30 p.m. and 6:00 p.m. - 8:00 p.m. Participation is only needed at one of the meetings, as both meetings will be identically structured and aligns with Lawrence Listens survey questions. Location: Heritage Room at the Carnegie Building, 200 W. 9th Street.
· Strategic planning session with city staff and City Commission, Monday, February 20, 9:00 a.m. – 3:00 p.m. Location: Bioscience & Technology Center Conference Room, 2029 Becker Drive. Agenda Notes from 11/09/16 Leadership Values Session City of Lawrence Mission Statement Lawrence Strategic Plan Website
· City offices closed Monday, February 20 in observance of Presidents’ Day.
· The Lawrence Public Library is organizing an event to provide local residents with an opportunity to learn more about the wide variety of advisory boards serving in the community, Thursday, March 2, 6:30 – 8:30 p.m. Location: Lawrence Public Library Auditorium.
· City of Lawrence/KU/Haskell dinner, Friday, March 10, 6:30 – 8:30 p.m. Location: TBD.
· City Manager Listening Post, Saturday, March 11, 9:00 – 11:00 a.m. Location: Sports Pavilion Lawrence – Champions Room, 100 Rock Chalk Lane.
· National League of Cities Congressional City Conference, March 11 – 16. Location: Washington, DC.
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*dates in bold indicate City Commission meeting date
PLEASE NOTE: The City Commission Meeting/Work Session will may be interrupted at times for the City Commission to recess into executive session for the purpose of consultation with attorneys for the City about matters deemed privileged in the attorney-client relationship. Additionally, the City Commission make take a short break between agenda items.
The City Commission reserves the right to amend, supplement, or re-order
the agenda during the meeting.
G. WORK SESSION/REGULAR AGENDA ITEMS:
The work session provides an opportunity for the City Commission to discuss items in greater detail. As a general practice, the Commission will not make decisions on items presented during this time; rather they will refer the items to staff for follow up, if necessary. Public comment related to the work session topics will be allowed at the end of the discussion on each item.
1. Review final draft of the Lawrence Parks and Recreation Department comprehensive Master Plan. Staff Memo & Attachments
2. Receive update on the Comprehensive Parking Study. (This item will take place at approximately 5:45 p.m.). Staff Memo & Attachments
3. Consider motion to recess into executive session for a total of ____ minutes (to be determined) for the purpose of consultation with attorneys for the City about matters deemed privileged in the attorney-client relationship in order keep attorney-client matters confidential. At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room.
ACTION: Approve motion to recess into executive session for a total of ____ minutes (to be determined) for the purpose of consultation with attorneys for the City about matters deemed privileged in the attorney-client relationship, if appropriate.
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Affordable Housing Advisory Board
One vacancy for a position that expired 12/31/16.
Citizen Advisory Board for Fair and Impartial Policing:
One vacancy for a position that expired 03/01/16 and one vacancy for a position that expires 03/01/19. Two positions expire 03/01/17 and are eligible for reappointment to additional terms.
Douglas County Community Corrections Advisory Board:
One vacancy for a position that expired 05/31/16.
Douglas County Senior Services Board:
One vacancy for a position that expired 12/31/16.
Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/18 and is designated for a Journeyman Electrician. One vacancy for a position that expired 03/31/16 and is designated for a representative from the Fire/Medical Department. Three positions expire 03/31/17, with one position (Electrical Contractor) becoming vacant, and two positions (at-large rep/Journeyman Electrician) will be eligible for reappointment to additional terms.
Historic Resources Commission:
Two positions expire 03/01/17 and both are eligible for reappointment to additional terms. Both positions are designated for a Historian.
One position on the Advisory Council expired 09/30/16 and is eligible for reappointment to an additional term.
One vacancy for a position that expires 11/30/16. Five additional positions expire 11/30/16 and are all eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17. Five additional positions expire 12/31/16 and are all eligible for reappointment to additional terms.
Two positions expire 03/31/17, with one position becoming vacant and one position eligible for reappointment to an additional term.
Plumbing Code Board of Appeals:
One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber.
Public Incentive Review Committee:
One vacancy for a position that expired 01/31/17. This position is designated for a Financial Analyst.
Public Transit Advisory Committee:
Two positions expired 12/31/16.
Four positions expire 12/31/16 and are eligible for reappointment to additional terms.
Social Services Funding Advisory Board:
One vacancy for a position that expires 08/31/16.