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CITY COMMISSION
MEETING AGENDA
April 12, 2016 – 5:45 p.m.
(Posted on webpage at 4:40 p.m. on 04/07/16)
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Updates:
04/12/16 @ 1:30 p.m.:
- Revised Resolution No. 7153, regarding the public health board on Consent Agenda Item No. 5.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of April 10 – 16, 2016 as The Week of the Young Child.
2. Proclaim the week of April 10 – 16, 2016 as National Library Week.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 03/29/16.
2. Receive minutes from various boards and commissions:
Parks and Recreation Advisory Board meeting of 03/08/16
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Adopt Joint City Resolution No. 7153 (Revised 04/12/16)/County Resolution, amending Resolution 1957 and repealing Joint City Resolution No. 6878/County Resolution No. 10-6, making miscellaneous changes regarding the Lawrence Douglas County Health Board. Health Department Email Public Health Board 2010 Revised By-Laws
6. Approve a Special Event Permit, SE-16-00099, for Bullwinkles fundraiser, April 21, 2016, located at 1344 Tennessee St. Submitted by Tom & Pete LLC, for Sorrentino Investments LLC, property owner of record. Staff Report Special Event Permit
7. Approve a Special Event Permit, SE-16-00113, for Bullwinkles fundraiser, April 29, 2016, located at 1344 Tennessee St. Submitted by Tom & Pete LLC, for Sorrentino Investments LLC, property owner of record. Staff Report Special Event Permit
9. Accept dedications of easements and rights-of-way associated with Final Plat, PF-15-00239, for The Links at Kansas, 1st Addition, a 2 lot residential subdivision containing approximately 51.96 acres, located at 251 Queens Road. Submitted by Blew & Associates, PA, for Links at Kansas and Links at Kansas Phase II, property owners of record. Staff Memo & Attachments
10. Authorize staff to solicit proposals for the rehabilitation of the elevators in City Hall and include alternate bid pricing for security cameras, card readers, ceiling lighting, wall, and floor covering upgrades. Staff Memo
11. Approve a street event temporary use of public right-of-way permit for the 2016 Paw Valley Festival and 5K on Saturday, May 7, 2016, benefitting the Lawrence Humane Society from 9:30 a.m. to 11:30 a.m. Staff Memo & Attachments
12. Approve a street event permit for the Kansas Half Marathon and 5K to close various streets in downtown and throughout Lawrence from 6:30 a.m. to 12:00 p.m. on Sunday, November 6, 2016 and approve the donation of city services from Fire Medical and Police Departments for this event. Staff Memo & Attachments
13. Approve a street event permit for Downtown Lawrence, Inc., annual downtown sidewalk sale on July 21, 2016, from 5:00 a.m. to 9:00 p.m. Approve exclusive use of the public sidewalk adjacent to both sides of Massachusetts Street from 6th Street to 11th Street on July 21, 2016, from 5:00 a.m. to 9:00 p.m. Staff Memo & Attachments
C. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. None.
E. FUTURE AGENDA ITEMS: Staff Memo & Attachments
F. COMMISSION ITEMS: City Commission Work Plan
G. CITY MANAGER’S REPORT: Report & Attachments
H. CALENDAR: Meeting List Draft 2017 Budget Calendar
· Public meeting with Transportation Secretary Mike King regarding the west leg of the SLT, Friday, April 8, 7:30 a.m. Location: Lied Center Pavilion, 1600 Stewart Drive.
· Reception with Jane Chu, Chairman of the National Endowment for the Arts, Monday, April 11, 4:00 p.m. Location: Lawrence Arts Center, 940 New Hampshire.
· Public welcome reception for eXplore Lawrence Executive Director, Michael Davidson, Thursday, April 14, 3:00 – 5:00 p.m. Location: Jayhawk Room at Eldridge Hotel.
· 8th Annual Dialog and Friendship Dinner, Wednesday, April 20, 6:00 p.m. Location: Kansas Union Ballroom.
· Regional Economic Development Educational Seminar, Thursday, April 21, 3:30 – 5:00 p.m. Location: Carnegie Building, 200 W. 9th Street. Public is invited.
· Commissioners are invited to attend the Cordley Elementary 100th Celebration and Fun Fest, Sunday, April 24, 2:00 – 5:00 p.m. Location: Cordley Elementary School, 1837 Vermont Street.
· City Commission Study Session, Tuesday, April 26, 3:00 p.m. Location: City Commission Room. Topic: 2017 Budget.
· City Commission Study Session, Tuesday, May 3, 3:00 p.m. Location: City Commission Room. Topic: 2017 Budget.
· City Commission Study Session, Tuesday, May 10, 3:00 p.m. Location: City Commission Room. Topic: 2017 Budget.
· City Commission Study Session, Tuesday, May 24, 3:00 p.m. Location: City Commission Room. Topic: 2017 Budget.
· City Commission Study Session, Tuesday, June 14, 3:00 p.m. Location: City Commission Room. Topic: 2017 Budget.
· City Commission Study Session, Tuesday, June 21, 3:00 p.m. Location: City Commission Room. Topic: 2017 Budget.
· City Commission Study Session, Tuesday, July 12, 3:00 p.m. Location: City Commission Room. Topic: 2017 Budget.
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*dates in bold indicate City Commission meeting date
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Citizen Advisory Board for Fair and Impartial Policing:
Two positions expire 03/01/16 and both are eligible for reappointment to additional terms.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/17 and 09/30/18. These positions are designated for low/mod areas.
Two vacancies for positions that expired 12/31/15. These positions are designated for an at-large position and general contractor position. One vacancy for a position that expires 12/31/18. This position is designated for an architect/engineer.
Douglas County Senior Services Board:
One vacancy for a position that expired 12/31/15.
Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/18. This position is designated for a Journeyman Electrician. Two positions expire 03/31/16, with one being designated for a representative from the Fire/Medical Department and becoming vacant and the other position (at-large position) eligible for reappointment to an additional term.
One position expires 01/31/16 and is eligible for reappointment to an additional term.
Historic Resources Commission:
One vacancy for a position that expired 03/01/16. This position is designated for an architect.
One vacancy for a position that expires 09/30/17.
Joint Economic Development Council:
One vacancy for a position that expired 10/31/15.
One vacancy for a position that expires 11/30/15. One additional position expires 11/30/15 and is eligible for reappointment to an additional term.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
One position expires 03/31/16.
One position expires 04/30/16 and is eligible for reappointment to an additional term.
Plumbing Code Board of Appeals:
Two positions expire 04/30/16, with one position (Journeyman Plumber) becoming vacant, and one position (contractor) eligible for reappointment to an additional term.
Public Incentive Review Committee:
One position expires 01/31/16 and is eligible for reappointment to an additional term.
Public Transit Advisory Committee:
One vacancy for a position that expired 12/31/15.
One position expires 04/30/16 and is eligible for reappointment to an additional term.
Social Service Funding Advisory Board:
One vacancy for a position that expires 08/31/16. Two positions expired 08/31/15 and one position is eligible for reappointment to an additional term.
Sustainability Advisory Board:
One vacancy for a position that expired 12/31/15 and one vacancy for a position that expires 12/31/18.
One vacancy for a position that expires 04/30/18. Three positions expire 04/30/16 and are eligible for reappointment to additional terms.