A

CITY COMMISSION

MEETING AGENDA

October 18, 2011 - 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 10/13/11)

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Updates:

10/18/11 @ 10:35 a.m.:

Added a map showing the recommended access option to Consent Agenda Item No. 8-c – SUP-7-4-11.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 10/04/11 and 10/11/11.

2. Receive minutes from various boards and commissions:

Board of Zoning Appeals meeting of 07/07/11

Sister Cities Advisory Board meeting of 09/14/11

Lawrence Cultural Arts Commission meeting of 09/14/11

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Bid and purchase items:

a) Set bid opening date of November 1, 2011 for the 2011 Master Street Tree Project. Staff Memo

6. Adopt on second and final reading, the following ordinance(s):

a) Ordinance No. 8678, authorizing a $25,000 forgivable loan to 3840 Greenway Circle, LLC for economic development purposes.

b) Ordinance No. 8675, Text Amendments (TA-8-13-11) to Article 3 of the Lawrence Land Development Code and to the 8^th & Pennsylvania Urban Conservation Overlay District, including the Design Guidelines 8^th and Penn Neighborhood Redevelopment Zone. Incorporation by Reference

c) Ordinance No. 8676, for Rezoning (Z-8-22-11) approximately .56 acres from CS (Strip Commercial) to RM32 (Multi-Dwelling Residential) within the 8^th & Pennsylvania Urban Conservation Overlay District, located at 619 E 8^th Street.

d) Ordinance No. 8677, for Rezoning (Z-8-23-11) approximately .27 acres from CS (Strip Commercial) to RM12D (Multi-Dwelling Residential) within the 8^th & Pennsylvania Urban Conservation Overlay District, located at 804-806 Pennsylvania Street.

7. Approve the following items related to Intelligent Transportation Systems (ITS) fiber optic cable project: Staff Memo & Attachments

a) Approve Change Order No. 1 in the amount of $90,000, to K & W Underground, to extend fiber optic cable along N. 2^nd Street.

b) Adopt Resolution No. 6950 authorizing the issuance of general obligation bonds for the financing of fiber optic improvements along No. 2^nd Street.

c) Authorize the Mayor to sign a City-State Agreement to extend fiber optic along 23^rd Street from Iowa to Harper Street.

d) Adopt Resolution No. 6949 authorizing issuance of general obligation bonds for the financing to extend fiber optic along 23^rd Street from Iowa to Harper Street.

e) Authorize staff to submit a request to the Secretary of Transportation seeking approval to award the 23^rd Street ITS project in FY2012.

8. Approve the following items related to 3900 W. 24^th Place:

a) Approve Rezoning, Z-7-21-11, approximately 3.3 acres from RSO (Single-Dwelling Residential-Office) to CN2 (Neighborhood Shopping Center), located at 3900 W. 24^th Place. Submitted by Landplan Engineering, for Corporate Holdings II, LLC, property owner of record, and Hy-Vee, Inc. as contract purchaser. Adopt on first reading, Ordinance No. 8673, for Rezoning (Z-7-21-11) approximately 3.3 acres from RSO (Single-Dwelling Residential-Office) to CN2 (Neighborhood Shopping Center), located at 3900 W. 24^th Place. (PC Item 3A; approved 9-0 on 9/26/11) Staff Report Map of Area PC Minutes Correspondence

b) Accept dedication of easements and rights of way for Preliminary Plat, PP-7-7-11, of Inverness Park Plaza Addition No. 5, a Replat of Lot 1, Block 1, Inverness Park Plaza Addition No. 1, for a two lot commercial development, located at 3900 W 24^th Place. Submitted by Landplan Engineering, for Corporate Holdings II, LLC, property owner of record, and Hy-Vee, Inc. as contract purchaser. (PC Item 3B; approved 9-0 on 9/26/11) Staff Report Plat Map of Area PC Minutes Correspondence

c) Approve Special Use Permit, SUP-7-4-11, for Gas and Fuel sales, also known as a convenience store, with a carwash and office building on approximately 3.3 acres of vacant property located at 3900 W 24^th Place. Submitted by Landplan Engineering, for Corporate Holdings II, LLC, property owner of record, and Hy-Vee, Inc. as contract purchaser. Adopt on first reading, Ordinance No. 8674, for Special Use Permit (SUP-7-4-11) for Gas and Fuel sales, also known as a convenience store, with a carwash and office building on approximately 3.3 acres of vacant property located at 3900 W 24^th Place. (PC Item 3C; approved 9-0 on 9/26/11) Staff Report Site Plan Map of Area PC Minutes Intersection Access Management Building Elevations Access Options Correspondence Recommended Access Option - Added 10/18/11

9. Receive the external quality control review of the City Auditor’s Office.

10. Authorize Mayor to sign a Letter of Support for the TIGER III Application for the Interchange at K-10 highway and Bob Billings Parkway. Staff Memo & Attachments

11. Receive proposal from Bowersock Mills & Power Company for the replacement of current manually-raised flashboard system on the Bowersock Dam with a rubber dam. The estimated capital cost to the City is approximately $425,000. Refer request to staff for a report and recommendation.

12. Approve a temporary use of public right-of-way permit for use of various city streets, including the closure of the northbound lane of downtown Massachusetts Street from 8:30 a.m. – 8:55 a.m., on Sunday, December 11, 2011, for the Jingle Bell Run 5K. Staff Memo & Attachments

13. Authorize the Mayor to sign a Release of Mortgage for Margaret Hill, 317 Florida. Staff Memo

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider revisions to the City’s Transportation Development District, Community Improvement District, and Neighborhood Revitalization Act Policies. Staff Memo & Attachments

ACTION: Direct staff as appropriate.

2. Consider motion to recess into executive session for 30 minutes for the purpose of consultation with attorneys for the City on matters deemed privileged in the attorney-client relationship. The justification for the executive session is to keep attorney-client matters confidential. The regular meeting of the City Commission will resume in the commission meeting room at the conclusion of the executive session.

ACTION: Approve motion for executive session, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

1. Consider invitation from Black Hills Energy for luncheon meeting with local officials for either Friday, December 9, or Tuesday, December 13.

· 2011 Valor Public Safety Awards luncheon, Tuesday, October 18, 11:00 a.m.

Location: Holiday Inn/Holidome – Regency Ballroom.

· City Commission Study Session with Parks & Recreation Advisory Board, Tuesday, October 25, 4:00 – 5:30 p.m. Location: City Commission Room. (Agenda and Materials - Internet Access Required)

· Kansas Water Authority dinner, Thursday, November 3, 6:00 p.m. Location: Union Pacific Depot.

· 2011 NLC Congress of Cities & Exposition Meeting, November 8 – 12. Location: Phoenix, AZ.

· Employee Service Awards, Thursday, November 17, 11:30 a.m. – 1:30 p.m. Location: Douglas County Fairgrounds, Building 21, 2120 Harper Street.

· November 22 City Commission Meeting will start at 5:00 p.m. This meeting is planned to be short.

· City offices closed November 24 and November 25 in observance of the Thanksgiving holiday.

· November 29 City Commission Meeting canceled due to it being the fifth Tuesday.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expires 09/30/13.

Community Commission on Homelessness:

Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

One position expires 09/30/11. This is an at-large position.

Convention and Visitors Bureau Advisory Board:

Two vacancies – one position expires 07/01/14 and one position expires 07/01/15 and is designated for a hotel/motel industry representative.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/11. Eligibility requirements exist for this board.