CITY
COMMISSION
MEETING AGENDA
May 24, 2011 - 6:35 p.m.
(Posted on webpage at 4:30 p.m. on 05/19/11)
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Updates:
05/24/11 @ 12:00 p.m.:
- Added correspondence to Regular Agenda Item No. 1 – Community Wireless Communications;
- Made numerous changes to the Future Agenda’s Memo:
- Added the Solid Waste Task Force public input meeting to the calendar.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 05/17/11.
2. Receive minutes from various boards and commissions:
Public Health Board meeting of 03/28/11
Sustainability Advisory Board meeting of 04/13/11
Sister Cities Advisory Board meeting of 04/13/11
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Set bid date of June 7, 2011 for City Bid No. B1131, Project No. PW1105, 2011 Overlay Program, Phase 2. Staff Memo & Attachments
b) Authorize Mayor to sign City-State Agreement for 2011 KLINK project along West 6th Street, from Massachusetts to Iowa, and set bid date of June 7, 2011 for City Bid No. B1128, Project PW1101, 2011 KLINK project. This project includes right turn lane/bus lane at 6th and Maine and 6th and Michigan on the westbound side. Staff Memo & Attachments
c) Approve the purchase and installation of a new restroom facility at the Youth Sports Complex for the Parks and Recreation Department from RD Johnson for $67,490.00. Bid Memo
7. Authorize the Mayor to sign a Release of Mortgage for Christine Lanier, 1812 Atherton Court. Staff Memo
8. Approve as signs of community interest, a request from St. John the Evangelist Catholic Church to place signs on 15 foot poles in the school parking lot above the fence line at 1208 Kentucky advertising the St. John Mexican Fiesta from May 27 – June 30, 2011 and to place signs in the driveway of the school entrance at 1208 Kentucky for “No Football Parking” during University of Kansas home football games; “Oktoberfest” from September 1 – October 30, 2011; and the St. John Mexican Fiesta from June 17 – June 27, 2011.
9. Approve as signs of community interest, a request from First Southern Baptist Church to place a sign in the right-of-way at the church, 4300 W. 6th Street, promoting Vacation Bible School, June 20 – 24, 2011. The signs would be placed from June 9 – 23, 2011.
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Receive staff report regarding request from Community Wireless Communications (CWC) to execute a comprehensive right-of-way agreement with the City. Staff Memo & Attachments Correspondence - Added 05/24/11
ACTION: Direct staff as appropriate.
2. Consider acceptance of KDOT FY2013 ITS (Intelligent Transportation System) Set-Aside funds in the amount of $150,000 to extend the ITS network along 23rd Street. Staff Memo & Attachments
ACTION: Accept KDOT FY2013 ITS Set-Aside funds in the amount of $150,000, if appropriate.
3. Consider authorizing the City Manager to sign a contract with KDOT for conveyance of real estate by warranty deed for right-of-way and temporary easement for the reconstruction of the 23rd Street Bridge at Haskell, and consider authorizing the City Manager to sign the donation of right-of-way and Waiver of Appraisal form. Staff Memo & Attachments
ACTION: Authorize the City Manager to sign a contract with KDOT for conveyance of real estate by warranty deed for right-of-way and temporary easement for the reconstruction of the 23rd Street Bridge at Haskell, and to sign the donation of right-of-way and Waiver of Appraisal form, if appropriate.
4. Consider setting a bid date of June 14, 2011 for Bid No. B1123, Project UT0810DS, Phase II of the 2010-2011 Watermain Replacement Program – 9th Street from Tennessee to Vermont Streets and Kentucky Street from 12th to 19th Streets. Bid Memo & Attachments
ACTION: Set bid date of June 14, 2011 for Bid No. B1123, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 05/24/11
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Lawrence Young Professionals Network Lunch and Learn with City Commissioners, Friday, May 20, 12:00 – 1:00 p.m. Carnegie Library Building, 200 W. 9th Street.
· City offices closed Monday, May 30 in observance of Memorial Day.
· May 31 City Commission meeting canceled due to the fifth Tuesday of the month.
Solid Waste Task Force public input meeting, Wednesday, June 8, 6:00 – 7:30 p.m. Location: City Commission Room.
· Retirement reception for Captain Ray Urbanek, Friday, June 17, 10:30 a.m. – 12:00 p.m. Location: Jury Assembly Room, Law Enforcement Center, 111 E. 11th Street. Presentations begin at 10:45.
· City Commission Study Session, Tuesday, June 14, 4:00 – 6:00 p.m. Location: City Commission Room. Topic: Police Budget.
· City Commission Study Session, Tuesday, June 21, 4:00 – 6:00 p.m. Location: City Commission Room. Topic: Budget.
· City Commission lunch with Lawrence Memorial Hospital Board, Thursday, June 23, 12:00 p.m. Location: Lawrence Memorial Hospital.
· City Commission Study Session, Friday, July 8, 3:00 – 5:00 p.m. Location: City Commission Room. Topic: Budget.
· 2011 Congress of Cities & Exposition Meeting, November 8 – 12, 2011. Location: Phoenix, AZ.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Three positions expire 05/31/11. One is eligible for reappointment and two will become vacant.
Community Commission on Homelessness:
Two vacancies for terms that expire 12/31/11.
Community Development Advisory Committee:
Two vacancies for at-large positions that expired 09/30/10.
Convention & Visitors Bureau Advisory Board:
One vacancy for a position that expires 07/01/14. Three positions expire 07/01/11 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Douglas County Community Corrections Advisory Board:
One position expires 07/01/11 and is eligible for reappointment to an additional term.
Douglas County Emergency Management Board:
One position expires 07/01/11 and is eligible for reappointment to an additional term.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/11. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position expired 03/01/11. Eligibility requirements exist for this board.
One vacancy for a position that expires 09/30/11.
Two vacancies for positions that expire 11/30/11.
Lawrence Douglas County Advocacy Council on Aging:
Four positions are currently vacant.
Lawrence Douglas County Housing Authority Board:
One position expires 06/30/11 and is eligible for reappointment to an additional term.
Lawrence-Douglas County Metropolitan Planning Commission:
One position expires 05/31/11 and is not eligible for reappointment to an additional term.
Public Incentive Review Committee:
One vacancy for a position that expired 01/31/11. Eligibility requirements exist for this board.
One vacancy for a position that expired 04/30/11.
Two vacancies for positions that expire 12/31/12.
Social Services Advisory Board:
Two positions available for this board.
Sustainability Advisory Board:
One vacancy for a position that expires 12/31/12.
One vacancy for a position that expired 04/30/11.