CITY
COMMISSION
MEETING AGENDA
March 8, 2011 – 4:00 p.m.
(Posted on webpage at 4:45 p.m. on 03/03/11)
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Updates:
03/08/11 @ 9:40 a.m.
- Added additional correspondence to Study Session Item No. 1 – Chapter 16 of Horizon 2020.
A. JOINT COUNTY COMMISSION– CITY COMMISSION STUDY SESSION :
1. Discuss proposed Comprehensive Plan Amendment, CPA-2008-7, amending Horizon 2020 to include Chapter 16 – Environment. (PC Item 4; approved 8-1-1 on 8/23/10) Staff Report Draft Chapter 16 Correspondence - updated 03/08/11 PC Minutes
2. Discuss proposed Comprehensive Plan Amendment, CPA-6-5-09, to Horizon 2020 – Chapter 14 to include the Northeast Sector Plan. (PC Item 4; approved 5-4 on 9/20/10) Staff Report Staff Memo Northeast Sector Plan Drainage Map July PC Minutes September PC Minutes Correspondence Ordinance No. 8591
After a short break, the regularly scheduled City Commission Meeting
will begin at approximately 6:35 p.m.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of March 13 – 19 as Stay Safe During Spring Break Week.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
2. Approve licenses as recommended by the City Clerk’s Office.
3. Approve appointments as recommended by the Mayor.
4. Bid and purchase items:
a) Award bid for Parks and Recreation, Fire/Medical, Utilities, Police, and Community Development Departments for contract mowing to Shawn’s Lawn and Landscape in the amount of $114,763.16 and to Brayden’s Lawn and Landscape in the amount of $14,756, for a total of $129,519.16. Bid Memo & Attachments
b) Authorize change of cooperative purchasing contract from HGAC to NJPA for purchase of skid steer loader previously approved at the February 15, 2011 City Commission meeting. Bid Memo & Attachments
5. Adopt Resolution No. 6920, authorizing the Mayor to sign the application for the 2011 Emergency Shelter Grant from the City to the State of Kansas. Staff Memo
6. Approve Special Event, SE-1-1-11, for an antique auto show parking to be located on the west portion of the Farmland property adjacent to the Douglas County Fairgrounds on May 6 through May 8, 2011. Submitted by Ralph Reschke, for the Antique Automobile Club of America. Staff Report Map of Area Applicant Description
7. Approve Special Event, SE-2-4-11, for a fundraiser BBQ cook-off located at 1803 W 6th Street on May 20 through May 21, 2011. Submitted by Fraternal Order of Eagles # 309, property owner of record. Staff Report
8. Approve as signs of community interest, a request from the Lawrence Home Builders Association to place signs in various intersections and in front of businesses of Home Show exhibitors. The signs will be approximately 18” x 24” and would be placed March 14 and removed March 21.
D. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Consider declaring an emergency, and adopt on first and second reading, Ordinance No. 8612, authorizing the issuance of up to $10.5 million in Industrial Revenue Bonds for Lawrence Memorial Hospital for the purpose of financing various improvements at the hospital and repealing Ordinance No. 8600. Staff Memo
ACTION: Declare an emergency, and adopt on first and second reading, Ordinance No. 8612, authorizing the issuance of up to $10.5 million in Industrial Revenue Bonds for Lawrence Memorial Hospital for the purpose of financing various improvements at the hospital and repealing Ordinance No. 8600, if appropriate.
2. Consider authorizing the City of Lawrence to accept a grant from the Federal Railroad Administration/Kansas Department of Transportation, in the amount of $87,563, to fund Professional Architectural Services to develop final plans for the Santa Fe Station (BNSF Depot). The City committed a $25,000 match for this project. Staff Memo
ACTION: Authorize the City of Lawrence to accept a grant from the Federal Railroad Administration/Kansas Department of Transportation, in the amount of $87,563, to fund Professional Architectural Services to develop final plans for the Santa Fe Station, if appropriate.
F. PUBLIC COMMENT:
G FUTURE AGENDA ITEMS: Staff Memo & Attachments
H. COMMISSION ITEMS:
I. CALENDAR: Meeting List
· Welcome reception for Steven Nowak, the new Executive Director of the Douglas County Historical Society, Sunday, March 6, 1:00 – 3:00 p.m. Location: Watkins Community Museum of History. Invitation
· The March 22 City Commission meeting is canceled due to spring break. The Commission instead will meet on March 29.
· State of the City Address and installation of new Commissioners and Mayor and Vice-Mayor on Tuesday, April 12.
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*City Commission meeting dates are in black bold print
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Plumbers and Pipefitters:
One position expires 04/30/11 and is eligible for reappointment to an additional term.
Community Commission on Homelessness:
Two vacancies for terms that expire 12/31/11.
Community Development Advisory Committee:
Two vacancies for at-large positions that expired 09/30/10.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Two additional positions expire 03/31/11. Both positions are at-large positions.
Historic Resources Commission:
Two positions expired 03/01/11. Eligibility requirements exist for this board.
One vacancy on the Advisory Council that expired 09/30/10.
Two vacancies for terms that expired 11/30/10. One vacancy for a term that expires 11/30/11. One position expired 11/30/10 and is eligible for reappointment.
Lawrence Citizen Advisory Board:
Two positions expired 03/01/11. Both are eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
Four positions are currently vacant.
Mechanical Code Board of Appeals:
Two positions expire 03/31/11. One position is eligible for reappointment and the other position is not eligible for reappointment. Eligibility requirements exist for this board.
Public Incentive Review Committee:
One vacancy for a position that expired 01/31/11. Eligibility requirements exist for this board.
Two positions expire 04/30/11. Both are eligible for reappointment to additional terms.
Two positions expire 04/30/11 and are eligible for reappointment to additional terms.
Two positions expired 12/31/10. Both are eligible for reappointment to additional terms.
Social Services Advisory Board:
Two positions available for this board.
Solid Waste Task Force:
Several positions are available for this board.
Three positions expire 04/30/11. Two are eligible for reappointment to additional terms and one is not eligible for reappointment.