CITY
COMMISSION
MEETING AGENDA
October 26, 2010 - 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 10/21/10)
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UPDATES:
10/26/10 @ 3:00 p.m.
- Added to Consent Agenda Item No. 5, the appointment of Vice-Mayor Cromwell to the Public Incentives Review Committee.
- Added correspondence to Regular Agenda Item No. 3 – consideration of the adoption of the I-Codes.
10/25/10 @ 10:15 a.m.
- Added additional correspondence AND defer indefinitely, Consent Agenda Item No. 8 – the mural on the Lawrence Arts Center north wall.
10/22/10 @ 3:30 p.m.
- Added as Consent Agenda Item No. 11 – Authorize the Mayor to sign two subordination agreements.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Sunday, October 31, 2010 as Halloween Beggars Night.
2. Proclaim the month of October to be Community Planning Month.
3. Proclaim recognition of the American Planning Association’s designation of Massachusetts Street as a “Great Street in America for 2010.”
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 07/13/10 and 09/28/10.
2. Receive minutes from various boards and commissions:
Lawrence Cultural Arts Commission meeting of 09/08/10
Convention and Visitors Bureau meeting of 08/24/10
Parks & Recreation Advisory Board meeting of 10/12/10
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments (updated 10/26/10) as recommended by the Mayor.
6. Bid and purchase items:
a) Set bid opening date of November 16, 2010 for Bid Number B1059, 2010 Electrical Preventive Maintenance. Bid Memo
c) Set a Bid Opening Date of November 23, 2010 for Bid No. B1064; Kaw Water Treatment Plant Sludge Collector Drives Replacement. Bid Memo
d) Reject all bids received for Bid No. 1050 on September 28, 2010, authorize staff to re-bid Project UT0905CS with alternates, and set a bid date of November 16, 2010 for Bid No. B1058 Project UT0905CS, Sanitary Sewer Main Replacement for the 1100 block of Delaware Street, the 1500 block New Hampshire Street and the 700 block of Michigan Street. Bid Memo & Attachments
e) Authorize the City Manager to execute an Engineering Services Agreement with Professional Engineering Consultants in the amount of $271,782 for Design Phase Engineering Services for project UT0919CS General Wastewater Pumping Station Improvements Priority Groups I and II. Staff Memo & Attachments
f) Authorize payment of $30,000 to reimburse Orscheln Farm & Home for access management public improvements. KDOT will reimburse the City $25,000, for a final cost to the City of $5,000. Staff Memo & Attachments
7. Authorize the issuance of a Request for Qualifications for an off-site health and wellness center for City employees. Staff Memo & Attachments
8. DEFER INDEFINITELY. Approve sign permit for mural installation on the north wall of the Lawrence Arts Center building, 940 New Hampshire, as requested by the Lawrence Arts Center and as recommended by the Lawrence Cultural Arts Committee, pending approval of the Historic Resources Committee on October 25, 2010. Staff
Memo & Attachments Correspondence - Updated 10/25/10
9. Authorize the City Manager to sign a Memorandum of Understanding for the Safe Winter Walkways program. Staff Memo & Attachments
10. Authorize the City Manager to enter into an agreement with Kissick Construction Company and/or Bowersock Mills and Power Company or an affiliated corporation, for the temporary use of City property on the north bank of the Kansas River for the storage of a construction crane. Staff Memo & Attachments
11. Authorize the Mayor to sign Subordination Agreements for Sandra Unfred, 828 Locust Street and Stan and Cathy Weil, 1706 Vermont Street. Staff Memo
C. CITY MANAGER’S REPORT: None
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Receive update on the status of City Code compliance efforts at 1313 Haskell. Staff Memo - 10/21/10 Staff Memo & Attachments (from 10/19/10 CC Meeting)
ACTION: Direct staff as appropriate.
2. Consider approving Resolution No. 6909, a Resolution of Intent to issue $7 million in Industrial Revenue Bonds for Plastikon Industries and schedule a meeting of the Public Incentives Review Committee (PIRC) for November 3, 2010 to consider an employee training incentive for Plastikon. Staff Memo & Attachments Press Release
ACTION: Adopt Resolution No. 6909, a Resolution of Intent to issue $7 million in Industrial Revenue Bonds for Plastikon Industries and schedule a meeting of the Public Incentives Review Committee (PIRC) for November 3, 2010 to consider an employee training incentive for Plastikon, if appropriate.
3. Consider adopting on first reading, Ordinance No. 8572, adopting the International Fire Code, 2009 Edition; Ordinance No. 8583, adopting by reference an amended Chapter V, Article 1 of the City Code, the International Building Code, 2009 Edition, the International Fuel Gas Code, 2009 Edition, the International Energy Conservation Code, 2009 Edition, and the International Existing Building Code, 2009 Edition; Ordinance No. 8584, adopting the International Residential Code, 2009 Edition; Ordinance No. 8585, adopting the International Plumbing Code, 2009 Edition; and Ordinance No. 8586, adopting the International Mechanical Code, 2009 Edition. I-Code Staff Memo & Attachments Correspondence - Added 10/26/10
ACTION: Adopt on first reading, Ordinance No. 8572, adopting the International Fire Code, 2009 Edition; Ordinance No. 8583, adopting by reference an amended Chapter V, Article 1 of the City Code, the International Building Code, 2009 Edition, the International Fuel Gas Code, 2009 Edition, the International Energy Conservation Code, 2009 Edition, and the International Existing Building Code, 2009 Edition; Ordinance No. 8584, adopting the International Residential Code, 2009 Edition; Ordinance No. 8585, adopting the International Plumbing Code, 2009 Edition; and Ordinance No. 8586, adopting the International Mechanical Code, 2009 Edition, if appropriate.
4. Receive the following items from the City Auditor:
a) Presentation on the Performance Audit: Police Administrative Bureau – Identifying Potential Audit Topics. Report
b) Receive City Auditor staff memo on telephone billing practices. Staff Memo
ACTION: Direct City Auditor and staff as appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Dedication Ceremony for the Pharmacy Building at the University of Kansas, Friday, October 22, 11:00 a.m. Invitation
· APA Great Street Event, Friday, October 29, 6:00 - 6:30 p.m. Location: 9th and Massachusetts Street.
· Retail Task Force Meeting, Tuesday, November 2, 4:00 p.m. Location: City Commission Room.
· City Employee Service Award luncheon, Monday, November 15, 11:30 a.m. – 1:30 p.m. Location: Douglas County Fairgrounds, 4-H Grounds, Building 21.
· City offices closed Thursday, November 25 and Friday, November 26 in observance of the Thanksgiving holiday.
· National League of Cities Congress of Cities Conference, November 30 – December 4. Location: Denver, CO.
· Black Hills Energy luncheon with City Commission and staff, Wednesday, December 1. Location: TBD.
· Retail Task Force Meeting, Tuesday, December 7, 4:00 p.m. Location: City Commission Room.
· Annual City Employee Holiday Luncheon, Wednesday, December 15, 11:30 a.m. – 1:30 p.m. Location: Community Building.
· City offices closed Friday, December 24 in observance of the Christmas holiday.
· City offices closed Friday, December 31 in observance of the New Year’s holiday.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
One vacancy for a position that expired 09/30/10.
Building Code Board of Appeals:
Four positions expire 11/30/10. One is eligible for reappointment to an additional term. Three positions have completed two consecutive terms and will become vacant 11/30/10. Eligibility requirements exist for this board.
Community Commission on Homelessness:
One vacancy that expired 06/30/10 (this term was extended to finish work on the Housing Vision. Replacement term will expire 12/31/12). Two vacancies for terms that expire 12/31/11.
Community Development Advisory Committee:
Two vacancies for at-large positions that expired 09/30/10 and 09/30/11. One additional term expired 09/30/10.
Three positions expire 12/31/10. All are eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Both positions are at-large positions.
One vacancy on the Advisory Council that expired 09/30/10.
Six positions expire 11/30/10. All are eligible for reappointment to additional terms.
Lawrence Bicycle Advisory Committee:
Three positions expire 12/31/10. Two are eligible for reappointment to additional terms. One has served two consecutive terms and will become vacant 12/31/10.
Lawrence Cultural Arts Commission:
Two vacancies for positions that expire 01/31/11.
Lawrence Douglas County Advocacy Council on Aging:
Three positions are currently vacant.
Lawrence Douglas County Metropolitan Planning Commission:
One vacancy for a position that expires 05/31/12.
Public Transit Advisory Committee:
Three positions expire 12/31/10. All are eligible for reappointment to additional terms.
One vacancy expired 04/30/10.
Five positions expire 12/31/10. All are eligible for reappointment to additional terms.
Social Services Advisory Board:
Two positions available for this board.
Sustainability Advisory Board:
Four positions expire 12/31/10. All are eligible for reappointment to additional terms.