A

CITY COMMISSION

MEETING AGENDA

October 12, 2010 - 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 10/06/10)

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A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim the month of October 2010 as Meet the Blind Month and October 15, 2010 as White Cane Safety Day.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Destination Management Meetings of 05/20/10 and 06/08/10

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the City Clerk’s Office.

4. Approve appointments as recommended by the Mayor.

5. Bid and purchase items:

a) Award the bid for Bid Number B1049 Project UT1002DS, Indiana Street Waterline Crossing at 6^th Street, to the low bidder, NJ Trenching Inc., in the amount of $62,096.00 and authorize the City Manager to execute the contract. Bid Memo & Attachments

6. Adopt on second and final reading, Ordinance No. 8578, allowing the temporary possession and consumption of alcoholic liquor on the public right-of-way during the KU Pep Rally on October 21, 2010 in the 1000 Block of Massachusetts Street.

7. Approve Comprehensive Plan Amendment, CPA-4-2-10, to update Chapter 14 – Specific Plans to correct references made to the previous Chapter 13 – Implementation regarding the adoption process for plans. The reference needs to be updated to refer to Chapter 17 – Implementation. This was an oversight when the chapter was renumbered and was identified as a work item in the annual review of the Comprehensive Plan. Initiated by Planning Commission on 4/26/10. Adopt on first reading, joint City Ordinance No. 8542/County Resolution No. ____, for Comprehensive Plan Amendment (CPA-4-2-10) to Update Chapter 14 – Specific Plans to correct references made to the previous Chapter 13 – Implementation regarding the adoption process for plans. (PC Item 7; approved 10-0 on 6/23/10) Staff Report Planning Commission Resolution No. 6-3-10 PC Minutes

8. Approve Comprehensive Plan Amendment, CPA-4-3-10, amending Chapter 7 – Industrial and Employment Related Land Uses to be consistent with the approved K-10 & Farmer’s Turnpike Plan to include the expanded Santa Fe Industrial Area and I-70 and K-10 industrial area identified in the sector plan. This was an identified work item in the annual review of the Comprehensive Plan. Adopt on first reading, joint City Ordinance No. 8562/County Resolution No. ____, for Comprehensive Plan Amendment (CPA-4-3-10) amending Chapter 7 – Industrial and Employment Related Land Uses to be consistent with the approved K-10 & Farmer’s Turnpike Plan to include the expanded Santa Fe Industrial Area and I-70 and K-10 industrial area identified in the sector plan. Initiated by Planning Commission on 4/26/10. (PC Item 3; approved 8-0 on 7/26/10) Staff Report Planning Commission Resolution No. 6-4-10 PC Minutes

9. Authorize the Mayor to sign a Release of Mortgage for BJ Spencer, 3409 W. 10^th Street. Staff Memo

10. Approve as “signs of community interest”, a request from the Pilot Club of Lawrence for signs in the public right-of-way on the northwest corner of 23^rd and Harper on the US Bank property advertising the Antique Show and Sale. The sign would be placed on October 22, 2010 and removed on October 23, 2010.

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Receive presentation from Westar Energy on the Smart Grid program.

ACTION: Receive presentation.

2. Consider the de-annexation, A-6-1-10, of approximately 2.4 acres, located at 1820 N 3^rd Street, legally described as: the north 90 feet of the southwest quarter of the southeast quarter of Section 18, Township 12 South, Range 20 East, of the sixth principal meridian. Submitted by Eugene F. Reding, property owner of record. Adopt on first reading, Ordinance No. 8579, for the de-annexation (A-6-1-10) of approximately 2.4 acres, located at 1820 N 3^rd Street. (PC Item 5; approved 9-0 on 9/20/10) Staff Report Applicant Letter Application for De-annexation Map of Area Staff Letter to Applicant PC Minutes

ACTION: Receive Planning Commission recommendation and act on request to approve the de-annexation (A-6-1-10) and adopt on first reading, Ordinance No. 8579, if appropriate.

3. Receive audit recommendation follow-up. Report

ACTION: Direct staff as appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Bioscience and Technology Business Center dedication, Friday, October 8, 2:00 p.m. Location: West Campus – KU.

· Lawrence Municipal Airport Open House, Saturday, October 9, 8:00 a.m. – 2:00 p.m. Schedule of Events

· Peak Oil Task Force Meeting, Wednesday, October 13, 5:00 p.m. Location: City Manager’s Conference Room.

· Burroughs Creek Trail/Linear Park Dedication, Saturday, October 16, 11:00 a.m.

· University of Kansas/Chamber of Commerce Welcome Reception, Tuesday, October 19, 5:00 – 7:00 p.m. Location: Spencer Museum of Art. Invitation

· United Way Kick-off Picnic, Wednesday, October 20, 11:30 a.m. Location: Douglas County Fairgrounds, Building #21.

· KU Football Homecoming pep rally, Thursday, October 21, 5:00 – 7:00 p.m. Location: 1000 block of Massachusetts Street.

· Dedication Ceremony for the Pharmacy Building at the University of Kansas, Friday, October 22, 11:00 a.m. Invitation

· Retail Task Force Meeting, Tuesday, November 2, 4:00 p.m. Location: City Commission Room.

· City Employee Service Award luncheon, Monday, November 15, 11:30 a.m. – 1:30 p.m. Location: Douglas County Fairgrounds, 4-H Grounds, Building 21.

· City offices closed Thursday, November 25 and Friday, November 26 in observance of the Thanksgiving holiday.

· National League of Cities Congress of Cities Conference, November 30 – December 4. Location: Denver, CO.

· Black Hills Energy luncheon with City Commission and staff, Wednesday, December 1. Location: TBD.

· Retail Task Force Meeting, Tuesday, December 7, 4:00 p.m. Location: City Commission Room.

· Annual City Employee Holiday Luncheon, Wednesday, December 15, 11:30 a.m. – 1:30 p.m. Location: Community Building.

· City offices closed Friday, December 24 in observance of the Christmas holiday.

· City offices closed Friday, December 31 in observance of the New Year’s holiday.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals:

Two vacancies for positions that expired 09/30/10.

Community Commission on Homelessness:

Three vacancies that expired 06/30/10 (these terms were extended to finish work on the Housing Vision. Replacement terms will expire 12/31/12). Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

One position expires 09/30/10 and is not eligible for reappointment. This position is dedicated for a Low/Mod Area Representative. Two vacancies for at-large positions that expired 09/30/10 and 09/30/11. One additional term expired 09/30/10.

Convention and Visitors Bureau Advisory Board:

One vacancy for a term that expired 07/01/10. One vacancy for an un-expired position that ends 07/01/12.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Both positions are at-large positions.

Hospital Board:

One position expired 09/30/10.

Jayhawk Area Agency on Aging:

One vacancy on the Advisory Council that expired 09/30/10.

Lawrence Cultural Arts Commission:

Two vacancies for positions that expire 01/31/11.

Lawrence Douglas County Advocacy Council on Aging:

Three positions are currently vacant.