City of Lawrence

Utilities Department 

MEMORANDUM

TO: David L. Corliss, City Manager

Cynthia Wagner, Assistant City Manager

                        Diane Stoddard, Assistant City Manager

FROM:            John Bertrand, Project Engineer

CC:                  Dave Wagner, Director of Utilities

                        Philip Ciesielski, Assistant Director of Utilities

Mike Lawless, Assistant Director of Utilities

                        Beth Frailey Krishtalka, Assistant to Director

Mark Hegeman, Utilities Operations Superintendent

John Shutak, Utilities Engineer

DATE:             October 6, 2010

RE:                  October 12, 2010 Agenda Item – Award the bid for Bid Number B1049 Project UT1002DS, Indiana Street Waterline Crossing at 6^th Street.

Please include the following item on the City Commission agenda for consideration at the October 12, 2010 meeting:

Award the bid for Bid Number B1049 Project UT1002DS, Indiana Street Waterline Crossing at 6^th Street to the low bidder NJ Trenching Inc. in the amount of $62,096.00 and authorize the City Manager to execute the contract.

Project Details/History

The existing 14” cast iron water transmission main currently in service on Indiana Street from W. 3rd Street south to W. 8th Street was constructed in 1886. This water main is part of the transmission system to provide water to the Harper Street water tank and to areas on the south and east side of Lawrence. Based on the age and maintenance history, Utilities staff are constructing a new 12” ductile iron water main as a part of the 2010 in-house water main replacement program.

This section of the project pertains to the boring of the 12” ductile iron water main in 20” steel casing on Indiana Street crossing 6^th Street (see Exhibit). 6^th Street is KDOT HWY US-40 Right of Way. BG Consultants were tasked with developing plans, specifications, obtaining a KDOT permit and a construction estimate.

Project Status

On September 28, 2010 bids were received from the following (4) bidders.  The bids were opened and publicly read aloud.

Engineer’s Estimate                      $62,966.00

NJ Trenching Inc.                         $62,096.00

Nowak Construction                     $70,735.40

Lineweaver Construction               $64,106.00

Heartland Midwest                        $80,891.00

BG Consultants has reviewed the bids and qualifications of the low bidder and, per the attached letter and bid tabulation, recommend awarding the bid to the low bidder NJ Trenching Inc.

Proposed Project Schedule

          Set Bid Date                      September 07, 2010

Pre-Bid Meeting                  September 20, 2010

          Bid Opening                      September 28, 2010

          Award Bid                         October 12, 2010

          Notice to Proceed               October 25, 2010

          Project Completion             November 24, 2010

Project schedule is dependent on execution of contract documents, issuance of Notice to Proceed and weather conditions during construction.

Project Funding 

The project will be funded from the 2010 Utilities Department Operations and Maintenance Budget for Water Distribution.

Action Request

Award the bid for Bid Number B1049 Project UT1002DS, Indiana Street Waterline Crossing at 6^th Street to the low bidder NJ Trenching Inc. in the amount of $62,096.00 and authorize the City Manager to execute the contract.