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CITY COMMISSION

MEETING AGENDA

August 17, 2010 - 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 08/12/10)

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Updates:

08/17/10 @ 1:45 p.m.

Added additional correspondence to Regular Agenda Item No. 3 – first reading of Ordinance No. 8560 pertaining to portable toilets.

08/16/10 @ 3:30 p.m.

Added correspondence to Regular Agenda Item No. 3 – first reading of Ordinance No. 8560 pertaining to portable toilets.
Added revised staff memo and ordinance to Regular Agenda Item No. 4 – first reading of Ordinance No. 8558 regarding the Standard Traffic Ordinance.

08/13/10 @ 4:00 p.m.

Added as Consent Agenda Item No. 10, a Temporary Use of Public Right-of-Way permit for the Fiddling and Picking Championship.
Added a revised ordinance to Regular Agenda Item No 3 – first reading of Ordinance No. 8560 pertaining to portable toilets.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Public Health Board meeting of 06/21/10

Lawrence Cultural Arts Commission of 06/09/10

Aviation Advisory Board meeting of 06/28/10

Sustainability Advisory Board meeting of 07/14/10

Traffic Safety Commission meeting of 08/02/10

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the City Clerk’s Office.

4. Approve appointments as recommended by the Mayor.

5. Bid and purchase items:

a) Set bid date of August 31, 2010 for City Bid No. B1038, Project No. PW0823, 6^th Street Intelligent Transportation Systems Project. Bid Memo & Attachments

b) Set a Bid Opening Date of September 14, 2010 for Bid No. B1028; Project UT0920CL - Clinton Water Treatment Plant Dust Collector Replacement. Bid Memo

c) Authorize the City Manager to execute an Engineering Services Agreement with Burns & McDonnell in the amount of $45,329 for Design and Construction Phase Engineering Services, Project UT0915KW – North Final Electrical and Kaw Well Field Electrical Improvements (Kaw Water Treatment Plant). Staff Memo & Attachments

6. Adopt on first reading, Ordinance No. 8561, allowing the jail fees assessed pursuant to Section 12-105 of the City Code, to automatically be set at the levels actually charged the City by Douglas County. Staff Memo & Attachments

7. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8304, for Text Amendment (TA-12-27-07) to various sections of the City of Lawrence Land Development Code, Chapter 20, to revise the Protection Standards for Environmentally Sensitive Areas, to provide more precise definitions, and to include incentives for protection of sensitive lands beyond that required by Code. (PC Item 5; approved 8-0-1 on 6/21/10) Incorporation By Reference

b) Ordinance No. 8554, for the Rezoning (Z-5-6-10) of approximately .412 acres from IG (General Industrial) to RS7 (Single-Dwelling Residential), located at 302 Perry Street. (PC Item 1; approved 7-0-1 on 7/26/10)

c) Ordinance No. 8555, rescinding Ordinance No. 7849, that established a Reserved Parking Zone for Persons with Disabilities, on the west side of Vermont Street in front of 1505 Vermont Street.

d) Ordinance No. 8556, amending Resolution 6803 and Ordinance 8351 to allow the city to assess the actual cost of Kelly Drive.

8. Approve unanimous recommendation from the Traffic Safety Commission for the following:

a) Establish a yield sign on Melrose Lane at 25^th Street and adopt on first reading Ordinance No. 8559, establishing a yield sign on Melrose Lane at 25^th Street. 08/02/10 TSC Materials - Item #2

b) To not establish a yield sign on Crestline Drive at 24^th Terrace. 08/02/10 TSC Materials - Item #3

c) Approve traffic calming devices on 25^th Terrace between Kensington Road and Surrey Drive. Because this item is currently unfunded it will not proceed to construction until funds are budgeted for construction. This item will be placed on the City’s listing of unfunded traffic/pedestrian items. 08/02/10 TSC Materials - Item #4

9. Authorize application for Midwest Region Alternative Fuels Project, DOE Award DE-EE0002538. Staff Memo

10. Approve a Temporary Use of Public Right-of-Way Permit for the Kansas State Fiddling and Picking Championship for the closure of Massachusetts Street between North Park Street and South Park Street on Sunday, August 22, 2010 from 9:00 a.m. – 7:00 p.m. Staff Memo & Attachments - Added 08/13/10

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Receive presentation from Chris Hahn, President/CEO of Special Olympics Kansas, concerning possible hosting of 2014 Special Olympics National Games. Bid Explanation Tentative Fact Sheet Agency List 2006 Economic Impact Facilities List

ACTION: Direct staff as appropriate.

2. Approve a Temporary Use of Public Right-of-Way Permit for the Chamber of Commerce and Kansas Athletics to close the 1000 Block of Massachusetts Street for a pep rally on 09/02/10 to celebrate the opening of the KU football season and on 10/21/10 for Homecoming. Staff Memo & Attachments

ACTION: Approve Temporary Use of Public Right-of-Way permit for the Chamber of Commerce and Kansas Athletics to close the 1000 block of Massachusetts Street for a pep rally on 09/02/10 to celebrate the opening of the KU football season and on 10/21/10 for Homecoming, if appropriate.

3. Consider adopting on first reading, Ordinance No. 8560 pertaining to Portable Toilets. Staff Memo & Attachments (revised 08/13/10) Correspondence (updated 08/17/10)

ACTION: Adopt on first reading, Ordinance No. 8560 (revised 08/13/10), pertaining to Portable Toilets, if appropriate.

4. Consider adopting on first reading, Ordinance No. 8558, adopting the 2010 Standard Traffic Ordinance and Other Kansas Traffic Law changes. Staff Memo & Attachments (revised 08/16/10)

ACTION: Adopt on first reading, Ordinance No. 8558 (revised 08/16/10), adopting the 2010 Standard Traffic Ordinance and Other Kansas Traffic Law changes, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· 30^th Anniversary of City Hall Reception, Tuesday, August 24, 6:00 p.m. Location: City Hall, First Floor.

· Retirement Reception for Police Chief Ron Olin, Thursday, August 26, 6:00 – 8:00 p.m. Location: Maceli’s.

· Annual City Employee Picnic, Saturday, August 28, 5:00 – 8:00 p.m. Location: Broken Arrow Park.

· August 31 City Commission meeting cancelled due to it being the fifth Tuesday of the month.

· Sales Tax Audit Committee meeting, Thursday, September 2, 4:00 – 5:00 p.m. Location: City Manager’s Conference Room.

· KU Football pep rally, Thursday, September 2, 5:00 – 7:00 p.m. Location: 1000 block of Massachusetts Street.

· Lawrence Schools Foundation Breakfast, Friday, September 3, 7:00 a.m. Location: Holidome.

· Retail Task Force meeting, Tuesday, September 7, 4:00 p.m. Location: City Commission Room.

· Chamber of Commerce Fall Mixer, Wednesday, September 15, 5:30 – 7:30 p.m. Location: Meadowbrook Apartments.

· City Commission to meet with Chancellor Bernadette Gray Little and staff, September 21, 4:00 p.m. Location: Bioscience and Technology Business Center.

· KU Football Homecoming pep rally, Thursday, October 21, 5:00 – 7:00 p.m. Location: 1000 block of Massachusetts Street.

· City Employee Service Award luncheon, Monday, November 15. Location: Douglas County Fairgrounds, 4-H Building.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Building Code Board of Appeals:

One term expires 07/30/10 and is not eligible for reappointment.

Community Commission on Homelessness:

Three vacancies that expired 06/30/10 (these terms were extended to finish work on the Housing Vision. Replacement terms will expire 12/31/12). Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

Two positions, held by Marshall and Polson, expire 09/30/10. Both are eligible for reappointment to additional terms. Two vacancies for at-large positions that expire 09/30/10 and 09/30/11.

Convention and Visitors Bureau Advisory Board;

Five terms expire 07/01/10. Adams, Johnston, and Schumm are eligible for reappointment to additional terms.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Both positions are at-large positions.

Jayhawk Area Agency on Aging:

One vacancy that expired 09/30/09.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/11.

Lawrence Douglas County Advocacy Council on Aging:

Three positions are currently vacant.

Sales Tax Audit Committee:

One vacancy expired 04/30/10.