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CITY COMMISSION

MEETING AGENDA

August 3, 2010 - 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 07/29/10)

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Updates:

08/03/10 @ 11:30

Added revised staff memo and resolution increasing the dollar amount to Consent Agenda Item No. 7-b – Resolution No. 6899 authorizing the sale of general obligation notes and bonds on August 24, 2010.

08/02/10 @ 4:30 p.m.

Added attachments to Consent Agenda Item No. 7-d – Resolution No. 6901 regarding CID project at 23^rd and Ousdahl Streets.
Added as Consent Agenda Item No. 13 – the authorization of a grant submittal for the Santa Fe Station Project; and
Updated the City Manager’s Report with information regarding water rates.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 06/08/10.

2. Receive minutes from various boards and commissions:

Planning Commission meeting of 06/21-23/10

Traffic Safety Commission meeting of 06/07/10

Parks & Recreation Advisory Board meeting of 07/20/10

Mental Health Board meeting of 06/29/10

Historic Resources Commission meeting of 05/20/10

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Bid and purchase items:

a) Apply the local purchasing preference policy and award bid for 1 one ton pickup with options for the Parks and Recreation Department to Laird Noller Automotive for $27,973.00 plus options, $5,503.00 total $33,476. Bid Memo

b) Award bid for Project No. PW0929, 2009 Sidewalk Gap Program, to R. D. Johnson Excavating in the amount of $229,076.20. Bid Memo & Attachments

c) Approve Contract Renewal of Bid No. B09036 with Vito’s Plumbing for the 2010 Emergency Sewer Repair Contractor. Staff Memo

5. Adopt the following ordinance(s) on first reading:

a) Ordinance No. 8304, for Text Amendment (TA-12-27-07) to various sections of the City of Lawrence Land Development Code, Chapter 20, to revise the Protection Standards for Environmentally Sensitive Areas, to provide more precise definitions, and to include incentives for protection of sensitive lands beyond that required by Code. (PC Item 5; approved 8-0-1 on 6/21/10) Incorporation By Reference

b) Ordinance No. 8549, rescinding Ordinance No. 5781 and modifies the one-way street designation on Elm Street between 2^nd Street and 3^rd Street. Staff Memo

c) Ordinance No. 8550, rescinding Ordinance No. 4604, and modifies the no-parking restrictions on Elm Street between 2^nd Street and 3^rd Street.

6. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8551, adopting and appropriating by fund the 2011 City of Lawrence budget.

b) Ordinance No. 8546, establishing solid waste service rates for 2011.

7. Adopt the following resolution(s):

a) Resolution No. 6898, authorizing financing for Water and Sewer Capital Projects. Staff Memo & Attachments

b) Resolution No. 6899 (updated 08/03/10), authorizing the sale of general obligation notes and bonds on August 24, 2010. This provides financing for previously approved projects and the refinancing of State Revolving Loan Fund financing. Staff Memo & Attachments (updated 08/03/10)

c) Resolution No. 6900, setting the limit for the amount of bonds that can be issued under Charter Ordinance 27 in 2010 at $6,100,000. Staff Memo & Attachments

d) Resolution No. 6901 (Added 08/02/10), setting August 24, 2010 as the public hearing date to consider a Community Improvement District (CID) for the 23^rd & Ousdahl project. Exhibit A - (Added 08/02/10)

8. Receive status update regarding the code violations at 331 Johnson Avenue and direct staff to proceed with filing a complaint through Municipal Court. Staff Memo & Attachments

9. Approve the following unanimous recommendations from the Traffic Safety Commission:

a) Remove the date restriction established for no parking along the south side of 19^th Terrace between Naismith Drive and Ousdahl Road and adopt on first reading, Ordinance No. 8547, rescinding Ordinance No. 6763 and establishing no parking along the south side of 19^th Terrace between Naismith Drive and Ousdahl Road. TSC 06/07/10 - Item No. 3 Materials

b) Remove the No Parking Bus Stop Zone along the north side of 10^th Street, East of New York Street and adopt on first reading, Ordinance No. 8548, rescinding Ordinance No. 7723 and removing the No Parking Bus Stop Zone along the north side of 10^th Street, East of New York Street. TSC 06/07/10 - Item No. 8 Materials

10. Receive and approve recommendation from the Traffic Safety Commission to construct a signalized mid-block pedestrian crossing on Kentucky Street between 12^th Street and 13^th Street. Because this item is currently unfunded it will not proceed to construction until funds are budgeted for construction. This item will placed on the City’s listing of unfunded traffic/pedestrian items. Staff Memo TSC 06/07/10 - Item No. 2 Materials

11. Receive and approve a recommendation from the Traffic Safety Commission to construct traffic calming devices on 9^th Street between Locust Street and Walnut Street. . Because this item is currently unfunded it will not proceed to construction until funds are budgeted for construction. This item will placed on the City’s listing of unfunded traffic/pedestrian items. Staff Memo TSC 06/07/10 - Item No. 4 Materials

12. Receive status report from the Peak Oil Task Force and approve an extension of work to present the final report by December 31, 2010. Staff Memo & Attachments

13. Approve submittal of a grant application for the Federal Railroad Administration High-Speed Intercity Passenger Rail (HSIPR) Program to fund final construction plans for the Santa Fe Station project. Staff Memo - Added 08/02/10

C. CITY MANAGER’S REPORT: CM Report & Attachments (Updated 08/02/10)

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider approving amendments to Memorandum of Understanding Agreements between the City of Lawrence and the IAFF Local 1596 and the Lawrence Police Officers Association regarding compensation for 2011. Staff Memo & Attachments

ACTION: Approve amendments to Memorandum of Understanding Agreements between the City of Lawrence and the IAFF Local 1596 and the Lawrence Police Officers Association regarding compensation for 2011, if appropriate.

2. Continue public hearing opened on July 27, 2010 on a request for a distance restriction waiver for the sale, possession and consumption of alcoholic liquor for the Oread Hotel Block Parties. Consider finding that the temporary event and sale of alcoholic liquor is not adverse to the public safety and welfare. Consider approving a distance restriction waiver. Consider adopting on first reading Ordinance No. 8553, allowing the temporary sale, possession and consumption of alcoholic liquor on specified city property for the Oread Hotel Block Parties. Staff Memo & Attachments

ACTION: Continue public hearing; find that the temporary event and sale of alcoholic liquor is not adverse to the public safety and welfare; approve a distance restriction waiver; and adopt on first reading Ordinance No. 8553, allowing the temporary sale, possession and consumption of alcoholic liquor on specified city property for the Oread Hotel Block Parties, if appropriate.

3. Consider approving Text Amendment, TA-4-4-10, to the City of Lawrence Land Development Code, Chapter 20, Section 20-403 of the Code of the City of Lawrence, KS to permit the Hotel, Motel, Extended Stay use in the IBP (Industrial/Business Park) District. Initiated by Planning Commission on 4/26/10. Adopt on first reading, Ordinance No. 8543, for Text Amendment (TA-4-4-10) to the City of Lawrence Land Development Code, Chapter 20, Section 20-403 to permit the Hotel, Motel, Extended Stay use in the IBP (Industrial/Business Park) District. (PC item 6; approved 6-4 on 6/23/10) Staff Report PC Minutes Correspondence Incorporation By Reference

ACTION: Approve Text Amendment (TA-4-4-10) and adopt on first reading, Ordinance No. 8543, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· 30^th Anniversary of City Hall Reception, Tuesday, August 24, 6:00 p.m. Location: City Hall, First Floor.

· Annual City Employee Picnic, Saturday, August 28, 5:00 – 8:00 p.m. Location: Broken Arrow Park.

· August 31 City Commission meeting cancelled due to it being the fifth Tuesday of the month.

· KU Football pep rally, Thursday, September 2, 5:00 – 7:00 p.m. Location: 1000 block of Massachusetts Street.

· Lawrence Schools Foundation Breakfast, Friday, September 3, 7:00 a.m. Location: Holidome.

· Chamber of Commerce Fall Mixer, Wednesday, September 15, 5:30 – 7:30 p.m. Location: Meadowbrook Apartments.

· City Commission to meet with Chancellor Bernadette Gray Little and staff, September 21, 4:00 p.m. Location: Bioscience and Technology Business Center.

· KU Football Homecoming pep rally, Thursday, October 21, 5:00 – 7:00 p.m. Location: 1000 block of Massachusetts Street.

· City Employee Service Award luncheon, Monday, November 15. Location: Douglas County Fairgrounds, 4-H Building.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Building Code Board of Appeals:

One term expires 07/30/10 and is not eligible for reappointment.

Community Commission on Homelessness:

Three vacancies that expired 06/30/10 (these terms were extended to finish work on the Housing Vision. Replacement terms will expire 12/31/12). Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

Two positions, held by Marshall and Polson, expire 09/30/10. Both are eligible for reappointment to additional terms. Two vacancies for at-large positions that expire 09/30/10 and 09/30/11.

Convention and Visitors Bureau Advisory Board;

Five terms expire 07/01/10. Adams, Johnston, and Schumm are eligible for reappointment to additional terms.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Both positions are at-large positions.

Jayhawk Area Agency on Aging:

One vacancy that expired 09/30/09.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/11.

Lawrence Douglas County Advocacy Council on Aging:

Three positions are currently vacant.

Sales Tax Audit Committee:

One vacancy expired 04/30/10.