A

CITY COMMISSION

MEETING AGENDA

February 16, 2010 – 5:00 p.m.

(Posted on webpage at 5:00 p.m. on 02/11/10)

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A. JOINT CITY/COUNTY/USD 497 MEETING :

1. A joint City/County/USD 497 meeting will take place from 5:00 – 6:00 p.m.

After a short break, the City Commission meeting will begin

at approximately 6:35 p.m.

B. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

C. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 01/26/10.

2. Receive minutes from various boards and commissions:

Aviation Advisory Board meeting of 01/11/10

Lawrence Cultural Arts Commission meetings of 01/16/10 and 02/04/10

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Bid and purchase items:

a) Set bid date of March 2, 2010 for City Bid No. B1007, Project No. PW1005, 2010 Overlay Program, Phase 1. Bid Memo & Attachments

b) Set bid date of March 16, 2010 for the Comprehensive Rehabilitation Program at 1132 Rhode Island.

c) Set a bid date of March 16, 2010 for Bid No. B1006 Project CS0707 for Pump Station No. 25 and Force Main Upgrade. Staff Memo & Attachments

d) Authorize the purchase for one farm tractor and loader for the Public Works Department from Heritage Tractor Co. at the State of Kansas cooperative contract price of $56,354.40. Staff Memo & Attachments

6. Adopt on first reading, Ordinance No. 8491, regulating the licensing and operation of pedicabs within the City of Lawrence. Staff Memo

7. Adopt on second and final reading, Ordinance No. 8488, for Special Use Permit (SUP-12-11-09) to expand Research Services in portions of existing buildings located at 645-647 Massachusetts Street. (PC Item 2; approved 7-0 on 1/25/10).

8. Approve Rezoning Z-12-30-09 for approximately 8.71 acres from RS7 (Single-Dwelling Residential) to RMO (Multi-Dwelling Residential-Office), located at 3312 Calvin Drive. Submitted by Landplan Engineering, for Grace Evangelical Presbyterian Church, property owner of record. Adopt on first reading, Ordinance No. 8489, for rezoning (Z-12-30-09) of approximately 8.71 acres from RS7 (Single-Dwelling Residential) to RMO (Multi-Dwelling Residential-Office), located at 3312 Calvin Drive (PC Item 1; approved 7-0 on 1/25/10) Staff Report Map of Area PC Minutes

9. Approve Rezoning Z-11-20-09 for approximately 2.98 acres from U (Urban Reserve) to CO (Office Commercial), located at 525 Wakarusa Drive. Submitted by Bartlett & West, Inc., for CPC Ventures, Inc., property owner of record. Adopt on first reading, Ordinance No. 8490, for rezoning (Z-11-20-09) of approximately 2.98 acres from U (Urban Reserve) to CO (Office Commercial), located at 525 Wakarusa Drive. (PC Item 9; approved 8-0 on 1/27/10) Staff Report Map of Area PC Minutes

10. Initiate Text Amendments to the Land Development Code, Chapter 20, Article 8 – Code of the City of Lawrence, Kansas to revise requirements and standards related to the processing of Minor and Major Subdivisions. Staff Report Potential Text Amendments Chamber Letter

11. Approve submittal of the Douglas County Community Foundation grant application to host a one-day Complete Streets workshop. Staff Memo Grant Inquiry Form

12. Authorize the Mayor to execute a proposed agreement with Rural Water District #2 for the treatment and transmission of water and the sale of water. Staff Memo & Attachments RWD Map

13. Authorize the Mayor to sign a Release of Mortgage for Debra Fattaahi, 2721 Harrison Place. Staff Memo

14. Receive proposal from the Advanced Alternative Energy Corporation and refer to the Sustainability Advisory Board for review and comment. Proposal

D. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

E. REGULAR AGENDA ITEMS:

1. Consider approving the Memorandum of Understanding with the University of Kansas to partner on a Joint Transit Maintenance Facility. Staff Memo & Attachments

ACTION: Approve the Memorandum of Understanding with the University of Kansas to partner on a Joint Transit Maintenance Facility, if appropriate.

2. Receive staff memoranda on possible uses of the City owned building at 1920 Moodie Road. Staff Memo & Attachments Letters of Interest

ACTION: Direct staff to distribute Request for Proposals for qualifying uses of the building, if appropriate.

3. Receive staff memoranda on the acquisition of the Santa Fe Station (BNSF Depot). Staff Memo & Attachments

ACTION: Direct staff as appropriate.

F. PUBLIC COMMENT:

G. FUTURE AGENDA ITEMS: Staff Memo & Attachments

H. COMMISSION ITEMS:

I. CALENDAR: Meeting List

1. Staff is working on coordinating possible meeting dates for the following items: meeting with Kaw Drainage District and NIMS emergency management training

· School Board Public Forum, Monday, February 15, 7:00 p.m. Location: Southwest Junior High Auditorium.

· City offices closed Monday, February 15 in observance of Presidents Day.

· Joint City/County/USD 497 meeting, Tuesday, February 16, 5:00 p.m. Location: City Commission Room.

· Oread Hotel grand opening, Saturday, February 20. Time 5:30 p.m. (This is an invitation only event)

· School Board Public Forum, Monday, March 1, 7:00 p.m. Location: Central Junior High School.

· School Board Public Forum, Tuesday, March 2, 7:30 p.m. Location: West Junior High Auditorium.

· Eggs & Issues, hosted by the Lawrence Chamber of Commerce, Saturday, March 6, 8:00 – 9:30 a.m. Location: Pachamama’s, 800 New Hampshire.

· City Commission meeting schedule for March 16 is cancelled due to spring break.

· City Commission will meet on March 30. Typically the fifth meeting of the month is cancelled however since the meeting on March 16 is cancelled, the March 30 meeting is reinstated.

· Inauguration of Chancellor Bernadette Gray-Little, 17^th Chancellor of the University of Kansas, April 11, 2010.

· State of the City Address and Mayoral Elections, Tuesday, April 13.

*City Commission meeting dates are in black bold print

J. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Electrical Appeals:

Two positions will expire 03/31/10. One is eligible for reappointment and one is completing a second full term. One must be a representative from the Fire Department.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expires 09/30/12

Contractor Licensing Board:

One position expired 12/31/09. This position is required to be held by a representative from the Board of Electrical Appeals.

Historic Resources Commission:

Two positions will expire 03/01/10. Both have served two full terms and are not eligible for reappointment.

Human Relations Commission:

Two vacancies for positions that expire 09/30/11.

Jayhawk Area Agency on Aging:

Two (2) vacancies on the Board of Directors that expired 09/30/08 and 09/30/09.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/11.

Lawrence Douglas County Advocacy Council on Aging:

Four positions are currently vacant.

Mechanical Code Board of Appeals:

One position that will expire 03/31/10 and is not eligible for reappointment.

Public Transit Advisory Committee:

One (1) position that expired 12/31/09 and one (1) vacancy for a position that expires 12/31/10.

Sister Cities Advisory Board:

One (1) vacancy for a position that expires 12/31/11.