CITY COMMISSION

MEETING AGENDA

November 3, 2009 - 6:35 p.m.

(Posted on webpage at 4:30 p.m. on 10/29/09)

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Updates

11/03/09 @ 2:30 p.m.

 

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       Proclaim Monday, November 10 as Celebrate Marine Corps Birthday.

 

2.       Recognize 10 year anniversary of the Community Health Facility – Added 11/03/09. 

 

 

 

B.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Receive minutes from various boards and commissions:

 

Traffic Safety Commission meeting of 10/05/09

 

2.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

3.       Approve licenses as recommended by the Department of Administrative Services.    

 

4.       Approve appointments as recommended by the Mayor. 

 

5.       Bid and purchase items:

 

a)       Set a bid opening date of November 24, 2009, for installation of new siding and insulation on the Landscape Division Shop.   Staff Memo

 

6.       Adopt the following ordinance(s) on second and final reading:

 

a)       Ordinance No. 8463, for Comprehensive Plan Amendment (CPA-6-3-09), to Chapter 3 to remove the “Table of Land Use Categories & Locational Criteria.” (PC Item 3; approved 9-0 on 9/21/09)

 

b)       Ordinance No. 8464, for Comprehensive Plan Amendment (CPA-6-4-09), to renumber the Implementation Chapter to be 17 and reserve Chapter 13 for future use. (PC Item 4; approved 9-0 on 9/21/09)

 

7.       Authorize Staff to negotiate an Engineering Services Agreement with Professional Engineering Consultants (PEC) for Preliminary Engineering Services for Project UT0919CS - General Wastewater Pumping Station Improvements.   Staff Memo & Attachments

 

8.       Receive request from Shane Powers for a bicycle rickshaw business license; refer to staff for a report.   Request

 

9.       Receive Downtown Lawrence, Inc., 2009 third quarter report.   Report

 

 

 

C.        CITY MANAGER’S REPORT:          CM Report & Attachments

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.        REGULAR AGENDA ITEMS:          

 

1.       Conduct public hearing to consider the vacation of 15’ of right-of-way south of 12th Street adjoining the west 75 ft. of Lot 142 on New York Street, as requested by Cindy Suenram and Arch Naramore.    Staff Memo & Attachments

 

ACTION:      Conduct public hearing and approve Order of Vacation, if appropriate. 

 

 

2.       Receive status report for the reconstruction of Kasold Drive, 31st Street to Clinton Parkway, Project No. PW0903, KDOT Project 023 U-2231-01.  Direct staff concerning road construction plans, as appropriate.  Staff Memo & Attachments

 

ACTION:      Receive report and direct staff as appropriate.

 

 

3.       Receive the City of Lawrence 2009 Third Quarter Report, 2009 City budget status report, and staff memo regarding 2009 City employee longevity payments.     Staff Memo & Attachments LPOA Letter - Added 11/03/09

 

ACTION:      Direct staff as appropriate.

 

 

4.       Receive staff memo regarding the Carnegie building rehabilitation bid date.   Staff Memo   Freedom's Frontier Letter Correspondence – Added 11/03/09

 

ACTION:      Direct staff as appropriate.

 

 

5.       Consider setting a bid date of December 1, 2009 for Bid No. B09067, Project UT0810DS Phase 1 of 2008 – 2009 Watermain Replacement Program; Iowa Street, University Street, Orchard Lane, Yale Road and Westdale Road.  Receive interim staff report on watermain condition assessment.    Staff Memo & Attachments   Watermain Condition Assessment Interim Report

 

ACTION:      Set bid date of December 1, 2009 for Bid No. B09067, Project UT0810DS Phase 1 of 2008 – 2009 Watermain Replacement Program; Iowa Street, University Street, Orchard Lane, Yale Road and Westdale Road, if appropriate.

 

 

 

E.         PUBLIC COMMENT:

 

 

F.         FUTURE AGENDA ITEMS:  Staff Memo & Attachments

 

 

G.        COMMISSION ITEMS:

 

 

H.        CALENDAR:   Meeting List

 

1.       Establish Monday, November 30 as possible date for luncheon with City officials and Black Hills Energy.

 

·         Community Forum on Job Growth, Thursday, October 29, 6:30 p.m.  Location:  Lawrence High School.

 

·         Employee Service Awards, Thursday, November 5, 11:00 a.m. – 2:00 p.m.  Location:  Building 21 at the Douglas County 4-H Grounds.

 

·         Police Recruit Academy Graduation, Friday, November 6, 6:00 p.m.  Location: to be determined.

 

·         National League of Cities 2009 Congress of Cities Expo, November 10 -14, San Antonio, TX.

 

·         City offices closed November 26 – 27 in observance of the Thanksgiving holiday.

 

·         Peak Oil Task Force, Thursday, December 3, 4:00 p.m.  Location:  City Manager’s Conference Room.

 

·         Annual City Employee Holiday Luncheon, Wednesday, December 16, 11:30 a.m. – 1:30 p.m.  Location:  Community Building Basement.

 

·         City Commission Meeting scheduled for December 22 has been canceled.

 

·         City offices closed Friday, December 25 in observance of the Christmas Holiday.

 

·         City offices closed Friday, January 1, 2010 in observance of the New Year Holiday.

 

 

 

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December 2009

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*City Commission meeting dates are in black bold print

 

 

 

I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Current Vacancies:

 

Jayhawk Area Agency on Aging:

Two (2) vacancies on the Board of Directors that expired 09/30/08 and 09/30/09.

 

Lawrence Cultural Arts Commission:

Two (2) vacancies for positions that expire 01/31/12.

 

Public Transit Advisory Committee:

One (1) vacancy for a position that expires 12/31/10.

 

 

Upcoming Vacancies/Reappointments:

 

Bicycle Advisory Committee:

One (1) position, held by Mark Desetti, will expire 12/31/09.  Mr. Desetti is serving his second consecutive term and is not eligible for reappointment.

Two (2) positions, held by Gary Calton and Michael Hajdu, expire 12/31/09.  Both are eligible for reappointment to additional terms.

 

Building Code Board of Appeals:

One (1) position, held by Mike Porter, will expire 11/30/09.  Mr. Porter is serving his second consecutive term and is not eligible for reappointment.

 

Community Commission on Homelessness:

Three (3) positions, held by Dinsdale, Henderson, and Martin-Smith, expire 12/31/09.  All have served their second consecutive term and are not eligible for reappointment.

One (1) position, held by Wes Dahlberg, expires 12/31/09.  Mr. Dahlberg is eligible for reappointment to an additional term.

 

Contractor Licensing Board:

Three (3) positions, held by Chaney, Dillon, and Frost, expire 12/31/09.  All are eligible for reappointment to additional terms.  (These positions are required to be held by representatives from the Mechanical Code Board of Appeals, the Board of Plumbers and Pipe Fitters, and the Board of Electrical Appeals).

 

Lawrence Alliance:

Six (6) positions, held by Derritt, Cooper, Luckey, Safadi, Ney, and Haq, expire 09/30/09.  All are eligible for reappointment to additional terms.

 

Public Transit Advisory Committee:

One (1) position, held by Mark Epard, will expire 12/31/09.  Mr. Epard has served his second consecutive term and is not eligible for reappointment.

Two (2) positions, held by David Dunfield and Mark Hurt, expire 12/31/09.  Both are eligible for reappointment to additional terms.

 

Sister Cities Advisory Board:

Four (4) positions, held by Hyler, Schumm, Boley, and Moody, expire 12/31/09.  All are eligible for reappointment to additional terms.

 

Sustainability Advisory Board:

Three (3) positions, held by Heckler, Cobb, and Routh, expire 12/31/09.  All have served their second consecutive term and are not eligible for reappointment.

Two (2) positions, held by Brian Sifton and Sarah Hill-Nelson, expire 12/31/09.  Both are eligible for reappointment to additional terms.