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CITY COMMISSION

MEETING AGENDA

June 16, 2009 - 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 06/11/09)

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Updates:

06/16/09 @ 11:15 a.m.

Added U.S. Bank memo and staff response to Regular Agenda Item No. 4 – Selection of the City’s depository for the year beginning July 1, 2009. This item is being deferred until later in July.
Added the following items to the calendar section:

Community Career Workshops, Tuesday, June 16 1:00 – 6:00 p.m. Location: Pinnacle Career Institute.
Special meeting of the Human Relations Commission, Thursday, June 18, 7:00 p.m. Location: Plymouth Congregational Church, 925 Vermont Street, Mayflower Room. Topic: Documentary entitled “Call Me Malcolm” will be shown and discussion of the documentary and gender identity issues will follow. Public is welcome to attend.

06/12/09 @ 2:45 p.m.

Added letters of support from surrounding businesses to Consent Agenda Item No. 10 – Sandbar 20 Year Birthday Party Street Closure
Added a Subordination Agreement to Consent Agenda Item No. 12.
Added to calendar, an invitation to attend Freedom’s Frontier National Heritage Area Management Plan Presentation on June 18.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim Thursday, June 18 as Dump the Pump Day.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 06/02/09.

2. Receive minutes from various boards and commissions:

Board of Zoning Appeals meeting of 05/07/09

Community Commission on Homelessness meetings of 03/10/09, 04/14/09, and 05/12/09

Community Development Advisory Committee meetings of 03/12/09, 03/26/09, 04/09/09, and 04/23/09

Board of Electrical Appeals meeting of 05/06/09

Lawrence Cultural Arts Commission meeting of 05/13/09

Public Transit Advisory Committee meeting of 02/10/09

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Approve ownership/maintenance agreement, waive bidding requirements and approve the purchase of a refurbished baler from J.V. Manufacturing for the use of the Wal-Mart Eco Center in the amount of $4,110 plus shipping costs. Staff Memo & Attachments

b) Approve Change Orders No. 3 through 6 to King’s Construction in the amount of $32,849.41 for the George Williams Way projects: Project No. 14-CP4-407(BD) 6^th Street to Overland Drive, and Project No. 15-CP5-407(BD) Overland Drive to North City Limits, Street, Storm Sewer, Waterline Improvements and accept Public Access Easements. Staff Memo Map

7. Adopt on first reading the following ordinance(s):

a) Ordinance No. 8421, amending Section 17-201 and enacting Section 17-203.1 of the City Code concerning the cost of and conditions for the involuntary towing of vehicles within the City of Lawrence. Staff Memo

b) Ordinance No. 8424, amending Article 3 of Chapter 18 of the City Code related to the removal of noxious weeds, grass, and other vegetation. Staff Memo

8. Adopt on second and final reading the following ordinance(s):

a) Ordinance No. 8417, allowing the possession and consumption of alcoholic beverages at South Park on June 18, 2009 related to the Callahan Creek Company Picnic.

b) Ordinance No. 8418, allowing the possession and consumption of alcoholic beverages on the north half of Watson Park on July 4, 2009 related to the Lawrence Originals/Give Back Food Festival and Fireworks.

c) Joint City Ordinance No. 8391/County Resolution No. 09-16 amending Horizon 2020, Chapter 14 Specific Plans, to add a reference to and incorporate the West of K-10 Plan. Incorporation by Reference

9. Approve a Special Event request, SE-5-14-09, for a live music event located in the lot south of 701 Massachusetts Street. Submitted by The Eldridge Hotel in conjunction with the Lawrence Convention & Visitors Bureau’s Tour of Lawrence Street Sprint. Baldwinsvill Tri-Angle Holding Corp., property owners of record. Staff Report

10. Approve the following items related to the Sandbar, 17 East 8^th Street:

a) Approve a temporary use of right-of-way permit for The Sandbar 20 Year Birthday Party for the closure of 8^th Street, from Massachusetts Street to New Hampshire Street, from 5:00 p.m. Saturday, August 1 to 1:00 a.m. Sunday, August 2, 2009. Staff Memo & Attachments Letters of Support - Added 06/12/09

b) Authorize the temporary possession and consumption of alcoholic beverages related to The Sandbar 20 Year Birthday Party and adopt on first reading, Ordinance No. 8422, authorizing the possession and consumption of alcoholic beverages in a 10 X 22 foot controlled area on 8^th Street immediately in front of The Sandbar, 17 E. 8^th Street, from 5:00 p.m. August 1, 2009 until 1:00 a.m., August 2, 2009. Staff Memo & Attachments

11. Authorize the City Manager to execute purchase agreements with various property owners for the Burroughs Creek Trail Project, for a total of $222,923.60. Staff Memo & Attachments

12. Authorize the Mayor to sign a Subordination Agreement for Tenants to Homeowners, Inc., Steven and Janice Sell, 1705 Bullene Avenue and Susan Bolton, 2015 Stratford Road. Staff Memo (updated 06/12/09)

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Receive public comment on 2010 budget issues. 06/08/09 Study Session Materials

ACTION: Receive public comment.

2. Receive status update on the Lawrence Community Shelter. Staff Memo Mayor Chestnut Comments from 04/24/07 CC Mtg Minutes from 04/17/07

ACTION: Receive update. Direct staff as appropriate.

3. Consider adopting on first reading, Ordinance No. 8397, amending Section 4-103.1 of the City Code related to unlawfully hosting minors consuming alcoholic liquor or cereal malt beverage. Staff Memo & Attachments New Tradition Coalition Letter

ACTION: Adopt on first reading, Ordinance No. 8397, amending Section 4-103.1 of the City Code related to unlawfully hosting minors consuming alcoholic liquor or cereal malt beverage, if appropriate.

4. This item is deferred until later in July. Consider approving the selection of Commerce Bank as the City’s depository for the year beginning July 1, 2009. Staff Memo & Attachments Staff Response to Mayor's Questions US Bank Memo (added 06/15/09) Staff Response to US Bank Memo (added 06/15/09)

ACTION: Approve the selection of Commerce Bank as the City’s depository, beginning July 1, 2009, if appropriate.

5. Review draft of City Commission goals from May 26 goals setting session. Draft Goals

ACTION: Review and revise Goals Statement as appropriate and consider adoption, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

1. Planning a joint meeting with DGCO Commission for early summer. Request

· Planning Commission Orientation with County Commission and City Commission, June 12, 12:00 – 2:00 p.m. Location: City Commission Room. Agenda

Community Career Workshops, Tuesday, June 16 1:00 – 6:00 p.m. Location: Pinnacle Career Institute.

· LRTC luncheon, Thursday, June 18, 11:30 a.m. at Jade Mongolian BBQ. Invitation

Freedom’s Frontier National Heritage Area Mangement Plan Presentation, Thursday, June 18, 2:00 – 4:00 p.m. Location: Kansas City Central Library, 14 West 10^th Street, Kansas City, MO. Invitation

Special meeting of the Human Relations Coimmission, Thursday, June 18, 7:00 p.m. Location: Plymouth Congregational Church, 925 Vermont Street, Mayflower Room. Topic: Documentary entitled “Call Me Malcolm” will be shown and discussion of the documentary and gender identity issues will follow. Public is welcome to attend.

· Peak Oil Task Force Meeting, Thursday, June 25, 4:00 p.m. Location: City Manager’s Conference Room, Fourth Floor, City Hall.

· June 30 City Commission Meeting cancelled due to the fifth Tuesday.

· City offices closed Friday, July 3 in observance of Independence Day.

· City Commission Study Session, July 13, 3:00 – 5:00 p.m. Location: TBD. Topic: City Manager’s Recommended Budget.

· City Commission lunch with Lawrence Memorial Hospital Board of Directors, Tuesday, July 14, 12:00 p.m. Location: LMH

· Commissioner Johnson will be absent from the July 21 City Commission Meeting.

· 2009 Employee Appreciation picnic, Saturday, August 29, 5:00 – 8:00 p.m. Location: Broken Arrow Park.

· National League of Cities 2009 Congress of Cities Expo, November 10 -14, San Antonio, TX.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Convention and Visitor’s Bureau Advisory Board:

One position, held by Christilles, expires 07/01/09. Ms. Christilles is eligible for reappointment to an additional term.

Jayhawk Area Agency on Aging:

One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08.

Traffic Safety Commission:

One vacancy for a position that expired 04/30/09.