CITY
COMMISSION
MEETING AGENDA
December 9, 2008 - 6:35 p.m.
(Posted on webpage at 5:10 p.m. on 12/04/08)
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Updates:
12/09/08 @ 9:50 a.m.
Added as Consent Agenda Item No. 14 – Set bid date of December 23, 2008 for City Bid No. B08094, Project No. PW0830, Timberedge Road, North of Lakeview Road, Concrete Reconstruction. Staff Memo & Attachments
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 11/18/08 and 11/25/08.
2. Receive minutes from various boards and commissions:
Sister Cities Advisory Board meetings of 08/20/08, 09/10/08, 10/08/08 and 10/29/08
Convention & Visitors Bureau Advisory Board meeting of 08/27/08
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Adopt on first reading, Ordinance No. 8324, pertaining to the requirements for the removal of snow or ice from public sidewalks.
6. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 8359, rezoning (Z-06-07-07) a tract of land 25.97 acres (approximately 31.296 acres with adjacent right-of-way) from PCD-2 (Planned Commercial Development) to PCD-[Bauer Farm] with modifications in the restrictions. The property is located at the NE corner, W 6th Street & Wakarusa Drive. (PC Item No. 4A; approved 7-1 on 7/23/07)
b) Ordinance No. 8356, authorizing the Special Use Permit for Westside Plaza for the addition of a healthcare office (oral surgery) located at 4811 Bob Billings Parkway.
c) Joint City Ordinance No. 8357/County Resolution No. ____, amending Chapter 6-Commercial Land Use – Inner-Neighborhood Commercial Centers for Comprehensive Plan, CPA-2008-3.
d) Ordinance No. 8353, allowing the possession and consumption of alcoholic beverages on the sidewalk dining and hospitality portion of City right-of-way for Teapouro, located at 712 Massachusetts Street.
e) Ordinance No. 8337, enacting eligibility requirements and qualifications for members of the governing body.
f) Joint City Ordinance No. 8340/County Resolution No. ____, amending Horizon 2020, Chapter 14 Specific Plans, by approving and incorporating by reference, CPA-2008-6, the West of K-10 Plan. West of K-10 Plan
7. Adopt Resolution No. 6814, declaring the boundaries of the City of Lawrence, Douglas County, Kansas. This is an annual state law requirement. Staff Memo & Attachments
8. Adopt State 2009 Legislative Policy Statement.
9. Approve annual increase of $50 in cemetery fees beginning in 2009 and continuing through 2013. Staff Memo & Attachments
10. Authorize the City Manager to enter into an agreement with Douglas County for use of the Douglas County 4-H Fairgrounds Baseball Facilities. Staff Memo & Attachments
11. Authorize payment to the KU Kansas Small Business Development Center for $23,333 from the 2008 Budget. Staff Memo
12. Approve reclassification of $70,000 of general fund expenses, including public safety, parks and recreation, and public works salaries in 2008 to the Guest Tax Fund. As documented in the attached memorandum, these expenses are in-lieu of tourism support services. Staff Memo
13. Authorize the Mayor to sign a Subordination Agreement for Irene Armstrong (Nieder), 1017 Home Circle. Staff Memo
14. Set bid date of December 23, 2008 for City Bid No. B08094, Project No. PW0830, Timberedge Road, North of Lakeview Road, Concrete Reconstruction. Staff Memo & Attachments
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider approval of 31st Street Concept Study. Staff Memo & Attachments Powerpoint Presentation
ACTION: Approve 31st Street Concept Study, if appropriate.
2. Receive staff report regarding panhandling and consider adopting on first reading, Ordinance No. 8362, amending the aggressive panhandling ordinance to prohibit panhandling during nighttime hours and within the confines of downtown Lawrence. Staff Memo & Attachments ACLU Correspondence - Added 12/10/08
ACTION: Receive report and adopt on first reading, Ordinance No. 8362, prohibiting panhandling during nighttime hours and within the confines of downtown Lawrence, if appropriate.
3. Consider items related to the Lawrence High School and Centennial/Virtual School SUP’s:
a) Adopt Resolution No. 6816, making written findings for the City Commission on the Lawrence High School (SUP-07-04-08) and the Centennial/Virtual School (SUP-07-06-08) Special Use Permit Applications. Staff Memo & Attachments
ACTION: Adopt Resolution No. 6816, making written findings for the City Commission on SUP-07-04-08 and SUP-07-06-08, if appropriate.
b) Adopt operating agreements for SUP-07-04-08 (Lawrence High School site) and SUP-07-06-08 (Centennial/Virtual School site). Staff Memo & Attachments
ACTION: Adopt operating agreements for SUP-07-04-08 and SUP-07-06-08, if appropriate.
4. Consider approving Comprehensive Plan Amendment, CPA-2008-9, amending Horizon 2020, Chapter 14 Specific Plans, to add a reference to and incorporate the K-10 & Farmer’s Turnpike Plan and consider adopting on first reading, joint City Ordinance No. 8358/County Resolution No. ____, amending Horizon 2020, Chapter 14 Specific Plans by approving and incorporating by reference, CPA-2008-9. (PC Item 4; approved 7-3 on 11/17/08) Staff Memo
12/02/08 Agenda Items:
Staff Report PC Resolution No. 2008-06 K-10 & Farmer's Turnpike - Draft Plan Correspondence PC Minutes Powerpoint Presentation
Joint City Ordinance No. 8358/County Resolution No.
ACTION: Approve CPA-2008-9, a Comprehensive Plan Amendment to Horizon 2020, Chapter 14 Specific Plans and adopt on first reading, Joint City Ordinance No. 8358/County Resolution No. ____, if appropriate.
5. Receive staff report on economic development issues and policies. Staff Memo & Attachments Sustainability Advisory Board Letter of 05/07/08 Powerpoint Presentation - Added 12/10/08
ACTION: Receive report. Staff recommends scheduling these items for a January study session with our economic development partners: Douglas County and Lawrence Chamber of Commerce.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
1. Adopt the 2009 Meeting Schedule. 2009 Meeting List
§ Kansas Bioscience Authority Community Stakeholders meeting, Tuesday, December 9, 2008, 12:00 – 1:30 p.m. Location: Lied Center – Seymour Gallery, 1600 Stewart Drive. Seating is limited and RSVP’s are required.
§ Mayor’s Climate Protection Task Force meeting, Monday, December 15, 2008 at 4:00 p.m. Location: City Commission Room.
§ Annual City employee holiday luncheon, Wednesday, December 17, 2008, 11:30 – 1:00 p.m. Location: Community Building, lower level.
§ The December 23, 2008 City Commission meeting has been canceled.
§ City offices will be closed Thursday, December 25, 2008 in observance of the Christmas Holiday.
§ The December 30, 2008 City Commission meeting will start at 9:00 a.m.
§ City offices will be closed Thursday, January 1, 2009 in observance of New Years Day.
§ 2009 Legislative Breakfast, Tuesday, January 6, 2009, 8:00 a.m. Location: Maceli’s.
§ Annual Chamber dinner, Friday, January 16, 2009, Time – TBD. Location: Holidome.
§ City offices will be closed on January 19, 2009 in observance of Martin Luther King, Jr. Day.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
One position (Carpenter) expired 09/30/08. Terms for this board are for three years from date of previous term expiration.
Community Commission on Homelessness:
Four (4) positions, held by Collier, Hemphill, Mosely, and Knoche expire 12/31/08. All are eligible for reappointment to additional terms. Terms for this board are for three years from date of previous term.
Community Development Advisory Committee:
(Formerly known as Neighborhood Resources Advisory Committee:
One vacancy for the position held by Collier, expired 09/30/08. Two vacancies for the un-expired positions held by Roussel and Mangan expire 09/30/10. All positions are at-large positions. Terms for this board are for three years from date of previous term expiration.
One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08. Terms for this board are for three years from date of previous term expiration.
Six (6) positions expire 11/30/08. All are eligible for reappointment. Terms for this board are for two years from date of previous term.
Lawrence Bicycle Advisory Committee:
One vacancy for the un-expired position (Bishop) which expires 12/31/09. Terms for this board are for three years from date of previous term.
Lawrence Citizen Advisory Board:
One vacancy for the unexpired position (Leon) which expires 03/01/11. Terms for this board are for three years from date of previous term expiration.
Lawrence Cultural Arts Commission:
Three vacancies for the unexpired positions (Hatchett, King, and Vonholten) which expire 01/31/10. One vacancy for the unexpired position held by Jost which expires 01/31/11. Terms for this board are for three years from date of previous term expiration.
Parks & Recreation Advisory Board:
Two (2) positions, held by Bracciano and Muzzy, will become vacant 12/31/08. Mr. Bracciano has served two consecutive terms and is not eligible for reappointment. Mr. Muzzy does not wish to be reappointed to an additional term. One (1) position, held by Barth, expires 12/31/08. Ms. Barth is eligible for reappointment to an additional term. Terms for this board are for four years from date of previous term expiration.
Public Transit Advisory Committee:
Two (2) positions, held by Hill and Miller, expire 12/31/08. Both are eligible for reappointment to additional terms. Terms for this board are for three years from date of previous term expiration.
Five (5) positions, held by Keel, Tsubaki, Ross, Ground, and Kennedy, expire 12/31/08. All are eligible for reappointment to additional terms. Terms for this board are for three years from date of previous term expiration.
Sustainability Advisory Board:
One (1) position, held by Poull, expires 12/31/08. Mr. Poull is eligible for reappointment to an additional term. Terms for this board are for three years from date of previous term expiration.