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CITY COMMISSION

MEETING AGENDA

November 4, 2008 – 5:30 p.m.

(Posted on webpage at 4:45 p.m. on 10/30/08)

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The meeting will start at 5:30 and end no later than 6:30 pm.

Updates:

11/04/08 @ 4:30 p.m.

Added various items to the Future Agenda Items Staff Memo.

11/03/08 @ 3:30 p.m.

Added to City Manager’s Report – signed Letter of Intent between the City and University of Kansas regarding merged transit system.

10/31/08 @ 4:15 p.m.

Added as Consent Agenda Item No. 9 – Authorize the Mayor to sign a Release of Mortgage.
Added to the Calendar – consider dates for joint City/County Commissions study session on 31^st Street study.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim Monday, November 10, 2008 as Celebrate Marine Corps Birthday.

2. Recognition of City employees who have served or are currently serving in the Armed Forces.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 10/21/08.

2. Receive minutes from various boards and commissions:

Mental Health Board meeting of 09/30/08

Traffic Safety Commission meeting of 10/06/08

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Bid and purchase items:

a) Award bid for 25,000 feet of 8” PVC pipe for the Utilities Department for to Hajoca Corporation for $165,000. Bid Memo

b) Award Comprehensive Housing Rehabilitation bids as follows: Bid Memo

i) 1808 Miller Drive to T & J Holdings for $18,360;

ii) 1627 E. 18^th Street to T & J Holdings for $29,955 (owner will provide funds in excess of $25,000); and

iii) 1909 Kasold Drive, reject bids for this project and make no award as the bids exceeded the program limits of $25,000.

c) Approve the renewal of the AT&T Plexar Custom Agreement for phone service at various City facilities for a 36 month term for $4,636.88 per month. Staff Memo

d) Set bid date of November 18, 2008 for Bid No. B08087, Project UT0812DS for the purchase of 65 fire hydrants, fittings, valves, and accessories and 130 8” gate valves for department performed watermain replacement. Staff Memo

6. Adopt on first reading, Ordinance No. 8345, rescinding Ordinance No. 7022 which established no parking on the east side of Jana Drive between Harvard Road and Holiday Drive. Staff Memo & Attachments from 10/28/08 CC Meeting

7. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8329, establishing the maximum assessments for sanitary sewer improvements to serve the Bauer Brook Estates subdivision.

b) Ordinance No. 8330, establishing the maximum assessments for waterline and waterline system improvements to serve the Bauer Brook Estates subdivision.

8. Approve recommendations from the Traffic Safety Commission (TSC) for the following items:

a) To deny a request to establish a marked crosswalk on 19^th Street at Alabama Street (TSC recommended 6-0 to deny). TSC Minutes - Item #3

b) To establish no parking along the east side of Emerald Drive and to adopt on first reading, Ordinance No. 8346, establishing no parking along the north side of Eisenhower Terrace (approved by CC on 10/28/08), and no parking along the east side of Emerald Drive (approved by TSC 6-0 on 10/06/08). Staff Memo & Attachments from 10/28/08 CC Meeting 10/06/08 TSC Minutes - Item #5

9. Authorize the Mayor to sign a Release of Mortgage for Donald and Tina White, 1328 E. 16^th Street. Staff Memo

C. CITY MANAGER’S REPORT: CM Report & Attachments - Updated 11/03/08

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. None.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 11/04/08

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

1. Consider establishing joint City/County Commissions study session on 31^st Street study for either November 10 or November 24 at 4:00 or 5:00 p.m.

§ Mayor’s Climate Protection Task Force meeting, Monday, November 17, 2008 at 4:00 p.m. Location: City Commission Room.

§ SmartCode Study Session scheduled for Tuesday, November 18 at 4:30 p.m. Location: City Commission Room.

§ Lawrence Douglas County Health Department future accreditation meeting, Wednesday, November 19, 2008, 11:30 a.m. – 2:00 p.m. Location: Community Health Facility, 200 Maine Street, Second Floor Meeting Room. RSVP’s are required. Invitation

§ Black Hills Energy luncheon with City staff and City Commission, Tuesday, November 25, 2008, 12:00 -1:30 p.m. Location: Adams Alumni Center. Invitation

§ City offices will be closed November 27 and 28, 2008 in observance of the Thanksgiving holiday.

§ Mayor’s Climate Protection Task Force meeting, Monday, December 15, 2008 at 4:00 p.m. Location: City Commission Room.

§ Annual City employee holiday luncheon, Wednesday, December 17, 2008, 11:30 – 1:00 p.m. Location: Community Building, lower level.

§ The December 23, 2008 City Commission meeting has been canceled.

§ City offices will be closed Thursday, December 25, 2008 in observance of the Christmas Holiday.

§ The December 30, 2008 City Commission meeting will start at 9:00 a.m.

§ City offices will be closed Thursday, January 1, 2009 in observance of New Years Day.

§ 2009 Legislative Breakfast, Tuesday, January 6, 2009, 8:00 a.m. Location: Maceli’s.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals:

One position (Carpenter) expired 09/30/08. Terms for this board are for three years from date of previous term expiration.

Community Development Advisory Committee:

(Formerly known as Neighborhood Resources Advisory Committee:

One vacancy for the position held by Collier, expired 09/30/08. Two vacancies for the un-expired positions held by Roussel and Mangan expire 09/30/10. All positions are at-large positions. Terms for this board are for three years from date of previous term expiration.

Jayhawk Area Agency on Aging:

One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08. Terms for this board are for three years from date of previous term expiration.

Lawrence Citizen Advisory Board:

One vacancy for the unexpired position (Leon) which expires 03/01/11. Terms for this board are for three years from date of previous term expiration.

Lawrence Cultural Arts Commission:

Three vacancies for the unexpired positions (Hatchett, King, and Vonholten) which expire 01/31/10. One vacancy for the unexpired position held by Jost which expires 01/31/11. Terms for this board are for three years from date of previous term expiration.