CITY
COMMISSION
MEETING AGENDA
September 9, 2008 - 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 09/04/08)
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Updates:
09/08/08 @ 3:00 p.m.:
- Added correspondence to Regular Agenda Item No. 4 – Pedestrian Refuge Island at Louisiana Street and Dakota.
- Added additional correspondence to Regular Agenda Item No. 5 – CPA-2004-02, comprehensive plan amendment to Horizon 2020, Chapter 7.
- Added correspondence from KDOT to Regular Agenda Item No. 6 – Joint City/County Resolution supporting the enactment of a comprehensive transportation program.
09/05/08 @ 3:30 p.m.:
- Corrected wording on Consent Agenda Item No 7-c, TA-06-11-08, text amendment to Section 20-804, 805, and 806.
- Added a staff powerpoint presentation to Regular Agenda Item No. 5 – CPA-2004-02, a comprehensive plan amendment to Horizon 2020, Chapter 7.
- On the Future Agenda Items Memo, moved the Oread Hotel Traffic Plan to be heard on September 23, 2008.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the month of September 2008 as National Preparedness Month.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 08/26/08.
2. Receive minutes from various boards and commissions:
Human Relations Commission meeting of 05/21/08
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Bid and purchase items:
a) Award City Bid No. B08069, Project No. PW0815, 2008 Microsurfacing Program to Ballou Construction Co., Inc. in the amount of $548,252.70. Bid Memo & Attachments
b) Authorize the City Manager to renew the contract with Marsh McBirney – Hach for data delivery services associated with the wastewater collection system long-term flow monitoring program in the amount of $214,800. 09/03/08 Staff Memo & Attachments 08/25/08 Staff Memo & Attachments
6. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 8298, rezoning approximately 9.27 acres from RS7 (Single-Dwelling Residential) to RS7-PD (Single-Dwelling Residential Planned Development Overlay) for property located along the west side of Iowa Street between Stratford Road and approximately 200 feet south of University Drive. (Approved by CC 06/24/08, 5-0). Four affirmative votes are required because of a valid protest petition. Staff Memo
b) Ordinance No. 8316, authorizing the temporary sale, possession and consumption of alcoholic beverages in the 800 block of New Hampshire Street, including City Parking Lot 8 and Lot 4 on Friday, October 3, 2008 between the hours of 4:00 – 11:00 p.m. and Saturday, October 4, 2008 between the hours of 12:00 – 11:00 p.m. for the Get Downtown event.
7. Approve the following Text Amendments to the City/County Subdivision Regulations:
a) TA-05-09-08, text amendment to Chapter 20, Article 8 of Lawrence City Code and Chapter XI of Douglas County Code (Subdivision Regulations) that require the submittal of a certificate that all taxes or special assessments due and payable for properties included in Certificates of Survey or Minor Subdivision requests have been paid. Initiated by County Commission April 14, 2008. (PC Item 6; approved 9-0 on 7/21/08) Staff Report & Attachments PC Minutes County Commission Minutes
b) TA-06-10-08, text amendment to Section 20-806(d)(1), Subdivision Regulations, to clarify the number of RDPs that may be created based on the classification of the bounding roads. Initiated by County Commission June 23, 2008. (PC Item 16A; approved 9-0 on 7/23/08) Staff Report PC Minutes County Commission Minutes
c) TA-06-11-08, text amendment to Section 20-804, 805 and 806 of the Subdivision Regulations to include requirement that RDPs must comply with the lot requirements in Article 18, County Zoning Regulations. Initiated by County Commission June 23, 2008. (PC Item 17; approved 9-0 on 7/23/08) Staff Report PC Minutes County Commission Minutes
d) TA-05-08-08, text amendment to Chapter 20, Article 8 of Lawrence City Code and Chapter XI of Douglas County Code (Subdivision Regulations) that define “Easement, Cross Access”, clarify the process for creating such easements, and provide minimum construction standards for access drives within such easements. Initiated by County Commission April 14, 2008. (PC Item 5; approved 9-0 on 7/21/08) Staff Report & Attachments PC Minutes County Commission Minutes
e) TA-12-26-07, text amendment to Section 20-806(b)(3) and 20-806(d), Subdivision Regulations, to clarify that a parent parcel may be divided to create 1 residential development parcel, and is not required to create 2 or 3. Initiated by the Planning Commission November, 26 2007. (PC Item 16B; approved 9-0 on 7/23/08) Staff Report PC Minutes County Commission Minutes
8. Approve as signs of community interest, a request from Lawrence Home Builders Association to place directional signs in various rights of way from September 27 – October 5, 2008 for the Fall Parade of Homes. Request
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct bond and note sale. Project List Issue Summary
ACTION: Review bids received. Approve sale of bonds and notes to the lowest responsible bidder. Adopt Resolution No. 6796, authorizing sale of $10,635,000 in general obligation notes. Declare an emergency and adopt on first and second reading Ordinance No. 8322 and adopt Resolution No. 6797, authorizing the sale of $11,985,000 in general obligation bonds, if appropriate.
2. Conduct a public hearing on a request by Oread Inn, LLC, for a waiver of the restriction of the sale and serving of alcoholic liquor within 400 feet of a school or church, pursuant to section 4-113(a) of the Code of the City of Lawrence, Kansas regarding a proposed Hotel/Caterer License at 1200 Oread Avenue. Staff Memo & Attachments
ACTION: Conduct public hearing and find that the proximity of the establishment is not adverse to the public welfare or safety and approve the distance restriction waiver request, if appropriate.
3. Consider adopting Ordinance No. 8323, amending Chapter VI, Article 13 and enacting Chapter VI, Article 13 Section 6-1302.1 of the Code of the City of Lawrence, Kansas, 2008 edition, and amendments thereto, concerning rental licensing requirements of dwelling units in RS zoning districts to establish a revised renewal schedule, repeal section 6-1306 related to occupancy of rental units, and other minor changes that bring it current with recently adopted codes. Staff Memo & Attachments
ACTION: Adopt Ordinance No. 8323, amending Chapter VI, Article 13 and enacting Chapter VI, Article 13 Section 6-1302.1 related to occupancy of rental units in RS zoning districts, if appropriate.
4. Consider a request for a marked crosswalk together with pedestrian refuge islands on Louisiana Street adjacent to Dakota Street (Considered by the City Commission and referred back to the Traffic Safety Commission on 05/06/08). Staff Memo TSC 08/04/08 Minutes & Attachments Bicycle Advisory Committee 06/08/08 Minutes & Attachments City Commission Minutes of 05/06/08 TSC 03/03/08 Minutes & Attachments Correspondence - Added 09/08/08
ACTION: Direct staff as appropriate.
5. Consider approving CPA-2004-02, a Comprehensive Plan Amendment to Horizon 2020, Chapter 7: Industrial and Employment Related Land Use and consider adopting on first reading, Ordinance No. 8283, for Comprehensive Plan Amendment (CPA-2004-02) to Horizon 2020, Chapter 7. (PC Item 11; approved 7-2 on 5/21/08) This item deferred from June 10, 2008. Staff Report Chapter 7 Staff Memo Correspondence - Updated 09/08/08 ECO2 Implementation Report PC Minutes Staff Powerpoint Presentation - Added 09/05/08
ACTION: Approve CPA-2004-02, amending Horizon 2020, Chapter 7, and adopt on first reading ordinance 8283, if appropriate.
6. Consider authorizing the Mayor to sign joint City/County resolution concerning transportation improvements for the City of Lawrence and Douglas County and supporting the enactment of a new Comprehensive Transportation Program. Staff Memo & Attachments KDOT Correspondence - Added 09/08/08
ACTION: Adopt joint City Resolution No. 6798/County Resolution No. ____, concerning transportation improvements for the City of Lawrence and Douglas County and supporting the enactment of a new Comprehensive Transportation Program, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 09/05/08
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
1. The joint City/County/USD quarterly meeting scheduled for October 8 needs to be rescheduled. The City will work with the County and School District to reschedule the meeting.
§ Lawrence Schools Foundation Breakfast, Friday, September 5, 7:30 a.m. Location: Holidome.
§ Community Commission on Homelessness meeting, Tuesday, September 9, 8:30 a.m. Location: City Commission Room.
§ 2008 Taste of Lawrence Fall Mixer, Wednesday, September 10, 5:30 – 7:30 p.m. Location: Meadowbrook Apartments.
§ Mayor’s Task Force on Climate Protection, Tuesday, September 23, 4:30 p.m. Location: City Commission Room.
§ There will not be a City Commission Meeting on September 30.
§ City Employee United Way Picnic, Wednesday, October 15, 11:00 a.m. – 1:00 p.m. Location: Community Building.
§ Lawrence Energy Conservation Fair, Sunday, October 19, 10:00 a.m. – 5:00 p.m. Location: Free State High School.
§ City of Lawrence Human Relations Employment Law Update Seminar, 8:00 a.m. – 5:00 p.m. Location: Eldridge Hotel, Crystal Ballroom.
§ Employee Service Awards, Tuesday, October 28, 5:30 p.m. Location: City Hall.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
Two (2) positions, (von Tersch and Carpenter), expire 09/30/08. Both are eligible for reappointment to additional terms.
Three (3) positions, (Hodison, Tapahonso, and Walker) expire 09/30/08. All are eligible for reappointment to additional terms. One (1) position, (Chao) will expire 09/30/08. Mr. Chao has served two consecutive terms and is not eligible for reappointment to additional terms.
One (1) vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two (2) positions, (Donaldson - Advisory Council) and (Brown - Board of Directors), expire 09/30/08. Both are eligible for reappointment to additional terms.
Lawrence Cultural Arts Commission:
Three (3) vacancies for the unexpired positions (Hatchett, King, and Vonholten) which expire 01/31/10.
Lawrence Citizen Advisory Board:
One (1) vacancy for the unexpired position (Leon) which expires 03/01/11.
Public Transit Advisory Committee:
One (1) vacancy for the unexpired position (Foster) expires 12/31/08.
One (1) vacancy for the position that expired 04/30/08.