A

CITY COMMISSION

MEETING AGENDA

December 4, 2007 - 5:40 p.m.

(Posted on webpage at 5:30 p.m. on 11/29/07)

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NOTE CHANGE IN TIME: EXECUTIVE SESSION TO BEGIN AT 5:40pm

Updates:

12/04/07 @ 2:45 p.m.

The previous Bauer Farm plans that were included in the Future Agenda Memo update were incorrect. The revised plans have replaced the earlier version.

12/04/07 @ 12:00 p.m.:

Added the following items to the Future Agenda Items Memo:

Commissioner Chestnut memo regarding Public Incentives
Revised PDP information (Maps & CC Action Letter of 01/10/06) for Bauer Farm Addition, 6^th & Wakarusa, submitted by the applicant on November 29, 2007.

12/03/07 @ 4:30 p.m.:

Moved Executive Session from the last regular agenda item to start at 5:40 p.m. for 30 minutes.
Added recognition for Trent McKinley to Recognition/Proclamations.
Added correspondence from Patrick Knorr to Consent Agenda Item No. 8 – Lawrence Freenet proposal for advertising on City buses.
Defer indefinitely, at the request of the Lawrence Association of Neighborhoods, Regular Agenda Item No. 4 – Neighborhood Revitalization Plan.
Added staff memo to Regular Agenda Item No. 5 – request to rezone 4.41 acres (Z-10-69-05).
Added date to City Employee Holiday Luncheon under calendar items.

4:00 pm. Friday, 11/30/07-Added Revised Agreement from the Attorney General to Regular Agenda Item No. 2

A. EXECUTIVE SESSION:

1. Consider motion to recess into executive session for 30 minutes for the purpose of discussing possible acquisition of real estate. The justification is to keep possible terms and conditions of a possible acquisition confidential at this time. The regular meeting will resume in the Commission meeting room at approximately 6:35.

ACTION: Approve motion to recess into executive session for 30 minutes, if appropriate.

B. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Recognition of Trent McKinley for service on the Bicycle Advisory Committee.

C. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 11/13/07 and 11/20/07.

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the Department of Administrative Services.

4. Approve appointments as recommended by the Mayor.

5. Bid and purchase items:

a) Award the following bids for the Parks & Recreation Department: Bid Memo

· Restroom and Shelter Cleaning to Jani-King for $4,788

· Downtown Debris Cleaning to Smart Building Service for $7,978

· Security Services to Jani-King of Kansas City for $7,000

6. Adopt on first reading, Ordinance No. 8211, authorizing the codification of the general ordinances of the City. Staff Memo & Attachments

7. Adopt on second and final reading, Ordinance No. 8198, an ordinance providing for the rezoning of approximately 3.3 acres (Z-09-22-07) from RSO to RMO (PC Item 21; approved 7-0 on 10/24/07). The properties contain the Summer Tree Apartments and are located at the southeast and southwest corners of Eldridge Street and W. 6^th Street (U.S. Highway 40).

8. Receive proposal from Lawrence Freenet regarding a bus tracking/route planning system and advertising on buses and shelters. Refer to staff for a report. Staff Memo & Attachments Knorr Correspondence - Added 12/03/07

9. Approve Relocation and Reimbursement Agreement in the amount of $333,000 with Southern Star Central Gas Pipeline, Inc. for gas line relocation at the airport to accommodate improvements to the runway safety area. Staff Memo & Attachments

10. Authorize the City Manager to execute an Extension of Lease Agreement with The Shelter, Inc., extending the current lease from January 2008 through January 2013. Staff Memo & Attachments

D. CITY MANAGER’S REPORT: CM Report

ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

E. REGULAR AGENDA ITEMS:

1. Receive report from Kansas Turnpike Authority regarding Kansas River Bridge construction schedule and related issues. Staff Memo & Attachments

ACTION: Receive report.

2. Consider adoption of proposed settlement agreement with the Kansas Attorney General concerning the Kansas Open Meetings Act. ~~Proposed Agreement~~ Draft City Statement

Revised Settlement Agreement from the Attorney General’s Office 4:00 p.m. Friday, 11/30/07

ACTION: Authorize Mayor to sign agreement, if appropriate.

3. Receive staff report on Bauer Brook Estates annexation/infrastructure Issues Staff Memo & Attachments

ACTION: Direct staff to send letter to property owners and authorize staff to proceed with the annexation process, if appropriate.

~~4. Consideration and discussion of proposed Neighborhood Revitalization Act plans. Staff Memo & Attachments Powerpoint Presentation Bill Mitchell Correspondence~~

DEFERRED 12/03/07 INDEFINITELY AT REQUEST OF LAWRENCE ASSOCIATION OF NEIGHBORHOODS.

~~ACTION:~~ ~~Direct staff concerning further refinement of proposed plans as appropriate.~~

5. Consider referring back to the Planning Commission the request to rezone two tracts of land approximately 4.41 acres (Z-10-69-05), from RM24 (Multi-Dwelling Residential) to RSO (Single-Dwelling Residential-Office) [Note: the request originally rezoned the tracts from RM-2 (Multiple-Family Residential) District to RO-1B (Residence-Office) District]. The property is generally described as being located north of W. 7th Street, west of Wisconsin Street (south half of 1803 W. 6th St., and 1710 W. 7th St.). Initiated by the City Commission on 10/25/05, based on recommendations in the HOP District Plan. (PC recommended approved 10-0 on 12-14-05). Staff Report Map PC Minutes HOP District Plan - Final Draft Correspondence Staff Memo - Added 12/03/07

ACTION: Refer Z-10-69-05 back to Planning Commission.

6. Consider amendments to Sections 20-804, 20-805, 20-808, and 20-811 of the Development Code for TA-09-20-07 to clarify that water service must be purchased from and conveyed by a publicly treated water source. (PC Item 12; approved 5-4-1 on 10/22/07. Approved by County Commission on 11/14/07.) Staff Report PC Minutes

ACTION: Approve amendments to Sections 20-804, 20-805, 20-808, and 29-811 of the Development Code for TA-09-20-07, if appropriate.

7. Consider amendments to Sections 20-804, 20-805, 20-808, and 20-815 of the Development Code for TA-09-21-07 to clarify that access shall be taken from a hard-surfaced road. (PC Item 13; approved 8-2 on 10/22/07. Approved by County Commission on 11/14/07.) Staff Report PC Minutes Correspondence

ACTION: Approve amendments to Sections 20-804, 20-805, 20-808, and 20-815 of the Development Code for TA-09-21-07, if appropriate.

8. Consider approving the 2008 Legislative Policy Statement. Staff Memo & Attachments

ACTION: Approve 2008 Legislative Policy Statement, if appropriate.

F. PUBLIC COMMENT:

~~D. REGULAR AGENDA (cont’d):~~

9. Consider motion to recess into executive session for 30 minutes for the purpose of discussing possible acquisition of real estate. The justification is to keep possible terms and conditions of a possible acquisition confidential at this time. The regular meeting will resume in the Commission meeting room.

ACTION: Approve motion to recess into executive session for 30 minutes, if appropriate.

G. FUTURE AGENDA ITEMS: Staff Memo - Updated 12/04/07

H. COMMISSION ITEMS:

I. CALENDAR: Meeting List

1. Establish date(s) to hold bill paying City Commission meeting between December 25, 2007 and January 8, 2008. City offices are closed on December 25 and December 31 which are Tuesdays.

2. Commission discussion and direction needed concerning third Tuesday change to Thursday morning meetings for 2008. 2008 Meeting Schedule

§ City Commission has been invited to attend the mid-month Planning Commission meeting at 8:00 a.m. on December 5 to continue discussions about comprehensive planning.

§ City Employee holiday luncheon, December 19, 11:30 – 1:00 p.m. Location: Community Building.

§ The City Commission meeting originally scheduled for December 20, 9:00 a.m. has been moved to December 18, 6:35 p.m.

§ Chamber of Commerce Legislative Breakfast, January 8, 7:30 – 9:00 a.m. Location: to be announced.

§ Chamber of Commerce 2008 Annual Meeting, Friday, January 11, Liberty Hall and Eldridge Hotel. Time to be determined.

§ City offices are closed January 21 in honor of Martin Luther King, Jr. Day.

§ Joint City/County/USD Study Session scheduled for February 11, 2008, 9:00 a.m. Location: Douglas County Courthouse.

*City Commission meeting dates are in black bold print

J. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Bicycle Advisory Board:

Two (2) positions, held by Struckhoff and McClure, expire 12/31/07. Both are eligible for reappointment to an additional term. One (1) position, held by McKinley, expires 12/31/07. Mr. McKinley has served two consecutive terms and is not eligible for reappointment to an additional term.

Community Commission on Homelessness:

Four (4) positions, held by Collinsworth, Monroe, Faubion, and Gouge, expire 12/31/07. All are eligible for reappointment to additional terms.

Community Development Grant Review Board:

Five (5) positions, held by Brown, Heckler, Jeltz, Unfred, and Braswell, expire 12/31/07. All are eligible for reappointment to additional terms.

Jayhawk Area Agency on Aging:

One (1) vacancy (Board of Directors) for the un-expired position held by Lisa Johnson, which expires 09/30/09.

Lawrence Alliance:

Six (6) positions, held by Derritt, Burgess, Luckey, Safadi, Ney, and Hubert, expire 11/30/07. All are eligible for reappointment to additional terms.

Neighborhood Resources Advisory Committee:

One (1) vacancy for the un-expired position held by Nalbandian, which expires 09/30/08.

Parks & Recreation Advisory Board:

Two (2) positions, held by Penny and Spratt, expire 12/31/07. Mr. Penny and Ms. Spratt have both served two consecutive terms and are not eligible for reappointment to additional terms.

Public Transit Advisory Committee:

Two (2) positions, held by Davis and Heckler, expire 12/31/07. Both are eligible for reappointment to additional terms.

Sister Cities Advisory Board:

Five (5) positions, held by Bjorge, Blackbird, Hodge, Kreicker, and Josserand, expire 12/31/07. All are eligible for reappointment to additional terms.

Sustainability Advisory Board:

Three (3) vacancies for the un-expired positions held by Eoannou which expires 12/31/07, Craft which expires 12/31/07, and Stockett, which expires 12/31/09. Two (2) positions, held by Lehrman and Strecker, expire 12/31/07. Both are eligible for reappointment to additional terms.

Uniform Building Code Board of Appeals:

Three (3) positions, held by Stogsdill, Smalter, and Craft, expire 11/30/07. All are eligible for reappointment to additional terms. One (1) position, held by Queen, expires 11/30/07. Mr. Queen has served two consecutive terms and is not eligible for reappointment to an additional term.