A

CITY COMMISSION

MEETING AGENDA

June 26, 2007 - 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 06/21/07)

(10MB files take approximately 45 seconds to open)

Updates:

06/22/07 @ 4:00 p.m.:

Added Consent Agenda Item Number 5d: Comprehensive Rehabilitation Program bid date.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

VFW Firefighter of the Year Award

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from June 12, 2007.

2. Receive minutes from various boards and commissions:

Mechanical Board of Appeals meeting of May 14, 2007

Uniform Building Code Board of Appeals meeting of May 31, 2007

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve appointments as recommended by the Mayor.

5. Bid and purchase items:

a) Award City Bid No. B07037 (Project No. 10-SR5-307(C)), 2007 Overlay and Curb Repair Program, Phase 2 to LRM Industries, Inc. in the amount of $1,110,652.60. Bid Memo

b) Authorize the Administrative Services Department to renew coverage provided by Emergency Services Insurance Program (ESIP) for emergency vehicles, general liability, management liability, and portable equipment for the Fire/Medical Department for the period July 1, 2007 to July 1, 2008 for an estimated premium of $75,572; renew coverage provided by Affiliated FM for the City’s building/property coverage for the period of July 1, 2007 to July 1, 2008 for an estimated annual premium of $125,227. Staff Memo

c) Authorize the City Manager to negotiate a contract with Kansas Engineering for instrumentation and control engineering services (to include HMI and PLC programming, revision of existing HMI and PLC programming standards, control panel design and documentation and training of city staff) in support of the City supplied supervisory control and data acquisition system as part of the Clinton Water Treatment Plant Phase II Expansion. Staff Memo

d) Set bid date of July 24th, 2007 for the Comprehensive Rehabilitation Program at 956 Lawrence Ave., 1100 Highland Dr., and 224 E 17^th Terrace. (Added to consent agenda 06/22/07)

6. Adopt on second and final reading, Ordinance No. 8098, an ordinance providing for the adoption of the “Development Code of the City of Lawrence, Kansas, June 12, 2007 Edition” incorporating by reference said amendments, codifying the code in “The Code of the City of Lawrence, Kansas 2006 Edition” Chapter 20, and repealing the existing sections. Staff Memo & Attachments

7. Receive annexation request for approximately 142 acres generally located north of the Kansas Turnpike, and east and west of North 7th Street. Refer to Planning Commission for recommendation.

8. Authorize the Mayor to sign Subordination Agreements for the following: Catherine McNish, 1002 Home Circle; Ivan and Gloria Ray, 1001 Home Circle. Staff Memo

C. CITY MANAGER’S REPORT: CM Report

ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider adopting Vision Statement as recommended by the Community Commission on Homelessness. CCH Report

ACTION: Adopt Vision Statement as recommended by the Community Commission on Homelessness, if appropriate.

2. Receive staff recommendations to authorize the City Manager to negotiate design-build contracts relating to the Wakarusa Water Reclamation Facility. Staff Memo

ACTION: Authorize the City Manager to negotiate a design-build contract with the design-build team of CAS Construction/Professional Engineering Consultants for the Preliminary Design and submission of a Guaranteed Maximum Price for the construction of the conveyance system to the new 7.0 MGD BNR Wakarusa Water Reclamation Facility (WWRF) including associated upstream collection system infrastructure and improvements in accordance with the recommendations in the 2003 Wastewater Master Plan, if appropriate.

ACTION: Authorize the City Manager to negotiate a design-build contract with the design-build team of Black & Veatch/Grimm Construction for the Preliminary Design and submission of a Guaranteed Maximum Price for the construction of the new 7.0 MGD BNR Wakarusa Water Reclamation Facility (WWRF) and improvements to the Four Seasons Pump Station and Excess Flow Storage Facility in accordance with the recommendations in the 2003 Wastewater Master Plan, if appropriate.

E. PUBLIC COMMENT:

D. REGULAR AGENDA (cont’d):

3. Consider motion to recess into executive session for 30 minutes for the purpose of discussing possible acquisition of real estate. The justification is to keep possible terms and conditions of a possible acquisition confidential at this time. The regular meeting will resume in the Commission meeting room.

ACTION: Approve motion to recess into executive session for 30 minutes, if appropriate.

F. FUTURE AGENDA ITEMS: Staff Memo

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

§ City/County/Chamber meeting on Economic Development for Monday, June 25, 4:30 – 5:30 p.m. Location: Bliss Room at the Eldridge Extended.

§ Intelligent Transportation System presentation by Kimley-Horn and Associates to the Planning Commission, July 11, 7:30a.m., City Commission Room. The City Commission and County Commission are also invited. Invitation Handout

§ City Commission Study Session scheduled for Tuesday, July 17, 4:30 – 6:00 p.m., City Commission Room. Topic: City Manager’s Recommended Budget.

§ Joint City/County/USD Study Session scheduled for October 29, 9:00 a.m. Location: Douglas County Courthouse, 1100 Massachusetts.

§ Joint City/County/USD Study Session scheduled for February 11, 2008, 9:00 a.m. Location: Douglas County Courthouse.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Convention and Visitors Bureau Advisory Board:

One (1) vacancy for the position held by Ron Desch, which expired 07/01/06. This position is required to be held by someone in the hotel industry. One (1) vacancy for the un-expired position held by Martin expires 07/01/07. This position is required to be held by someone in the hotel industry. One (1) position, held by Michael Moore, expires 07/01/07. Mr. Moore is eligible for reappointment to an additional term. This position is required to be held by someone in the hotel industry.

Historic Resources Commission:

One (1) vacancy for an un-expired position that expires 03/01/09. One (1) position, held by Sven Alstrom expired 03/01/07.

Jayhawk Area Agency on Aging:

One (1) vacancy for the un-expired position held by Lisa Johnson, which expires 09/30/09

Neighborhood Resources Advisory Committee:

One (1) vacancy for the un-expired position held by Greg Moore, which expires 09/30/07. This is an at-large position. One (1) vacancy for the un-expired position held by Kirsten Roussel, which expires 09/30/08. This is designated for Brookcreek neighborhood representation.

Public Transit Advisory Committee:

One (1) vacancy for the un-expired position held by Jessica Mortinger, which expires 12/31/07. This position is held by the KU on Wheels representative.