CITY COMMISSION

MEETING AGENDA

April 16, 2019 – 4:30 p.m.

(Posted on webpage at 4:30 p.m. on 04/11/19)

 

City Commission Room, First Floor of City Hall

6 East 6th Street

SilenceCell

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting.  Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

Updates:

04/16/19 @ 1:20 p.m.:

·         Added as Consent Agenda Item No. 9 - Authorize the City Manager to rescind Purchase Order No. 018725, issued to Pavers, Inc. for the reconstruction of East 9th Street (2018 CIP# PW17E66), and reissue the remaining funds to the surety, Westfield Insurance Company.  Authorize the issuance of a check in the amount of $203,264.68 to Westfield Insurance Company.

 

04/15/19 @ 5:00 p.m.:

·         Updated the City Manager’s Report.

 

04/12/19 @ 4:00 p.m.:

·         Added the presentation to Regular Agenda Item No. 1 - Receive presentation from the Kansas Department of Transportation with an update on the Supplemental Environmental Impact Study for the west-leg South Lawrence Trafficway. 

 

 

 

 

 

A.

APPROVE AGENDA: Play Video >

 

 

1.

The City Commission reserves the right to amend, supplement, or re-order the agenda during the meeting.

 

 

 

ACTION:

Approve agenda.

 

 

 

 

 

 

 

B.

EXECUTIVE SESSION: Play Video >

 

 

1.

Approve motion to recess into executive session.

 

 

 

ACTION:

Recess into executive session for approximately one hour to discuss upcoming employer-employee negotiations pursuant to the employer-employee negotiations exception set forth in K.S.A. 75-4319(b)(3).  The justification for the executive session is to keep employer-employee negotiation matters confidential at this time.  At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room.

Moved by Commissioner Boley, seconded by Commissioner Herbert, to recess into executive session for approximately one hour to discuss upcoming employer-employee negotiations pursuant to the employer-employee negotiations exception set forth in K.S.A. 75-4319(b)(3). The justification for the executive session is to keep employer-employee negotiation matters confidential at this time. At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room. Motion carried unanimously.

 

 

2.

Approve motion to recess into executive session. Play Video >

 

 

 

ACTION:

Recess into executive session for approximately 20 minutes to discuss the terms and conditions of employment for non-elected personnel, pursuant to K.S.A. 75-4319(b)(1). The justification of the executive session is to keep the discussion confidential at this time. At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room.

Moved by Commissioner Soden, seconded by Commissioner Herbert, to recess into executive session for approximately 20 minutes to discuss the terms and conditions of employment for non-elected personnel, pursuant to K.S.A. 75-4319(b)(1). The justification of the executive session is to keep the discussion confidential at this time. At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room. Motion carried unanimously.

Moved by Mayor Larsen, seconded by Commissioner Herbert, to recess into executive session for approximately 10 minutes to discuss the terms and conditions of employment for non-elected personnel, pursuant to K.S.A. 75-4319(b)(1). The justification of the executive session is to keep the discussion confidential at this time. At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room. Motion carried unanimously.
Play Video >


 

 

 

 

 

After a short break, the City Commission will

resume its regular meeting at approximately 6:00 p.m.

 

 

 

 

 

 

 

C.

RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >

 

 

1.

Proclaim the week of April 16, 2018 as National Public Safety Telecommunicator’s Week.

 

 

2.

Proclaim the week of April 23, 2019 as Tree City USA Week.

 

 

 

D.

CONSENT AGENDA: Play Video >

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.  Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

Moved by Commissioner Herbert, seconded by Commissioner Boley, to approve the consent agenda as listed below except for item 8. Motion carried unanimously.

 

1.

Approve City Commission meeting minutes from 04/08/19 and 04/09/19.

 

 

2.

Receive minutes from various boards and commissions:

 

 

 

Sales Tax Audit Committee meeting of 03/04/19

 

 

3.

Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

 

4.

Adopt on second and final reading, Ordinance No. 9661, allowing the sale, possession and consumption of alcohol on the public right-of-way in the 100 block of E. 8th Street on Friday, August 16, 2019 and on Saturday, August 17, 2019, associated with the Sandbar Birthday Party Event.

 

 

5.

Accept dedication of right-of-way associated with Minor Subdivision, MS-19-00106, Fairfax Addition No. 3, located at 1236 Laura Ave. Submitted by Grob Engineering Services LLC, for Rebecca S. Gulley, property owner of record.    Staff Memo & Attachments

 

 

6.

Accept vacation of utility easement and dedication of new easement, by separate instrument, for Rural Water District #13, associated with a Minor Subdivision, MS-19-00035, for Lawrence Municipal Airport Addition No. 3, located at 1910 N Airport Rd. Submitted by Landplan Engineering Services and Hetrick Air Services Inc, on behalf of the City of Lawrence, property owner of record.   Staff Memo & Attachments

 

 

7.

Authorize the Mayor to sign a Release of Mortgage for Charlotte Dickson, 2715 Rawhide Lane.   Staff Memo & Attachments

 

 

8.

Receive report on payment of $253,800 to Honeybee L.C. for emergency sludge hauling at the Wakarusa Wastewater Treatment Plant (WWWTP) to clean out and repair the aerated sludge diffusers.  Staff Memo & Attachments Play Video >

Moved by Commissioner Boley, seconded by Commissioner Soden, to receive report on payment of $253,800 to Honeybee L.C. for emergency sludge hauling at the Wakarusa Wastewater Treatment Plant (WWWTP) to clean out and repair the aerated sludge diffusers. Motion carried unanimously.
Play Video >

 

 

9.

Authorize the City Manager to rescind Purchase Order No. 018725, issued to Pavers, Inc. for the reconstruction of East 9th Street (2018 CIP# PW17E66), and reissue the remaining funds to the surety, Westfield Insurance Company.  Authorize the issuance of a check in the amount of $203,264.68 to Westfield Insurance Company.   Staff Memo & Attachments - Added 04/16/19

 

 

 

 

 

 

 

E.

PUBLIC COMMENT: Play Video >

ADDRESSING THE COMMISSION:  The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor.  Each person will be limited to three (3) minutes for public comment.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

F.

REGULAR AGENDA ITEMS:

 

 

1.

Receive presentation from the Kansas Department of Transportation with an update on the Supplemental Environmental Impact Study for the west-leg South Lawrence Trafficway.  Staff Memo & Attachments  KDOT Presentation - Added 04/12/19 Play Video >

 

 

 

ACTION:

Receive presentation and direct staff as appropriate.

 

 

2.

Consider an appeal of the Historic Resources Commission decision, associated with Design Review DR-18-00503, for demolition and new construction for The Hub at Lawrence, 1040 Massachusetts Street, 1041 New Hampshire Street, and the east side of the 1000 block of New Hampshire Street.   Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Receive appeal letter.  Open public hearing and defer to the May 7, 2019 City Commission meeting, if appropriate.  (Public comment will be taken at the May 7 meeting)

Moved by Commissioner Herbert, seconded by Commissioner Boley, to open public hearing and defer to the May 7, 2019 City Commission meeting. Motion carried unanimously.

 

 

 

3.

Consider adoption of ordinances adopting 2018 International Codes and other ordinances related to regulation of building construction and contractor licensing:  

 

 

 

a)

Consider adopting on first reading, Ordinances No. 9626, 9627, 9628, 9629, 9630, 9631, 9632 and 9633, adopting the 2018 International Building Code, 2018 International Residential Code, 2017 National Electrical Code, 2018 International Plumbing Code, 2018 International Mechanical Code, 2018 International Fuel Gas Code, 2018 International Energy Conservation Code, and 2018 International Existing Building Code;    Staff Memo & Attachments

 

 

 

 

b)

Consider adopting on first reading, Ordinance No. 9636, adopting the 2018 International Fire Code;    Staff Memo & Attachments

 

 

 

 

c)

Consider adopting on first reading, Ordinances No. 9625 and 9635, updating administrative provisions for regulation of building codes and consolidation of Code Appeals Boards; and   Staff Memo & Attachments

 

 

 

 

d)

Consider adopting on first reading, Ordinances No. 9634 and 9663, revising contractor licensing regulations, adding contractor license classifications for roofing and swimming pool contractors, and adding a trade license category for residential plumbers.   Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Adopt on first reading, Ordinance No. 9626, 9627, 9628, 9629, 9630, 9631, 9632, 9633, 9636, 9625, 9635, 9634 and 9663, adopting 2018 International Codes, if appropriate.

Moved by Commissioner Herbert, seconded by Commissioner Boley, to adopt on first reading, Ordinance No. 9626, 9627, 9628, 9629, 9630, 9631, 9632, 9633, 9636, 9625, 9635, 9634 and 9663, adopting 2018 International Codes. Motion carried unanimously.
Play Video >

 

 

 

4.

Approve motion to recess into executive session. Play Video >

 

 

 

ACTION:

Recess into executive session for approximately 30 minutes to discuss personnel matters and performance of non-elected personnel, pursuant to K.S.A. 75-4319(b)(1). The justification of the executive session is to protect the privacy of non-elected personnel. At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room.

Moved by Commissioner Boley, seconded by Commissioner Herbert, to recess into executive session for approximately 30 minutes to discuss personnel matters and performance of non-elected personnel, pursuant to K.S.A. 75-4319(b)(1). The justification of the executive session is to protect the privacy of non-elected personnel. At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room. Motion carried unanimously.

Moved by Commissioner Boley, seconded by Commissioner Soden, to recess into executive session for approximately 30 minutes to discuss personnel matters and performance of non-elected personnel, pursuant to K.S.A. 75-4319(b)(1). The justification of the executive session is to protect the privacy of non-elected personnel. At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room. Motion carried unanimously.
Play Video >

 

 

 

G.

COMMISSION ITEMS: Play Video >

 

 

 

a)

Future agenda item to add.

 

b)

Future work session item to add.

 

c)

Other items.

 

 

 

 

 

H.

CITY MANAGER’S REPORT:    Report & Attachments - Updated 04/15/19 Play Video >

 

 

 

 

 

I.

CALENDAR:     Meeting List Play Video >

 

 

 

·          

Tuesday, April 16, 4:00 – 6:00 p.m. - City Hall Riverfront open house.  Location:  1 Riverfront Plaza.

 

 

 

·          

Community Conversations   Flyer

·         Wednesday, April 24, 5:30 p.m. Topic:  Housing

·         Thursday, June 27, 5:30 p.m. Topic:  Food Security and Personal Health

·         Thursday, September 5, 5:30 p.m. Topic: Behavioral Health

Location:  Lawrence Public Library Auditorium.

 

 

 

·          

Friday, May 10, 10:00 a.m. – 12:00 p.m. – Public Incentives Review Committee meeting.  Location:  City Commission Room.

 

 

 

 

·          

City offices closed Monday, May 27, in observance of Memorial Day.

 

 

 

 

·          

City offices closed Thursday, July 4, in observance of the Independence Day holiday.

 

 

 

 

 

 

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May 2019

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J.

BOARDS AND COMMISSIONS CURRENT VACANCIES:

 

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS  66044.

 

Board of Zoning Appeals/Sign Code Board of Appeals

One vacancy for a position that expires 09/30/20.

 

Douglas County Community Corrections Advisory Board:

One position is due to expire 05/31/19 and is eligible for reappointment to an additional term.

 

Human Relations Commission

One vacancy for a position that expires 09/30/20.

 

Lawrence Cultural Arts Commission

One vacancy for a position that expires 01/31/20.

 

Lawrence Douglas County Metropolitan Planning Commission

One position is due to expire 05/31/19 and is eligible for reappointment to an additional term.

 

Public Transit Advisory Committee

One vacancy for a position that expires 12/31/19.

 

Sales Tax Audit Committee

One position is due to expire 04/30/19 and is not eligible for reappointment to additional terms.

 

Transient Guest Tax Grant Program Advisory Board

Three positions (Hotelier, At-Large, and Arts/Culture Industry) are due to expire 05/31/19 and all are eligible for reappointment to additional terms.

 

Moved by Commissioner Soden, seconded by Commissioner Herbert, to adjourn at 8:50 p.m. Motion carried unanimously.
Play Video >