CITY COMMISSION AGENDA ITEM

Department:

Municipal Services & Operations

Commission Meeting Date: Nov. 6, 2018

Staff Contact:

Jonathan Marburger, Project Engineer

Recommendations/Options/Action Requested:

Award Bid No. B1823 for 19^th Street Reconstruction – Phase B and Iowa Street & 19^th Street Pedestrian Tunnels (CIP #PW18E7) to RD Johnson Excavating in an amount of $6,033,878.95. 

Approve Amendment No. 7, in the amount of $65,000, to Professional Engineering Consultants for additional services related to CIP #PW18E7.

Authorize the Mayor to execute a Supplemental City/State agreement between the City of Lawrence and the Kansas Department of Transportation for the construction of the 19^th Street and Iowa Street Pedestrian/Bicycle Tunnel Project.

Executive Summary:

This project ties City improvements to 19^th Street and KDOT-funded Tunnel improvements for Contractor efficiency and ease of traffic control. The scope includes:

· 19^th Street Reconstruction (including pavement, sidewalk/trail, drainage, and utility improvements) from Iowa Street to Naismith Drive,

· Northbound Right Turn Lane from Iowa Street to 19^th Street

· Traffic Signals at 19^th Street/Iowa Street and 19^th Street/Stewart Avenue

· Pavement Replacement at Fire Station #5

· Pedestrian Tunnels under Iowa Street and 19^th Street

The general plan and typical section of 19^th Street will include three (3) traffic lanes and bike lanes.

The following funding sources apply to the project:

Funding Source	Budgeted Amount	Fund Year	Fund Type
CIP PW18E7*	$  3,000,000.00	2018* (revised)	Capital Improvement Reserve Fund
CIP PW18E7	$     777,681.26	2018	Intergovernmental (KDOT FFE)
CIP CI09 (Bike/Ped Funds)	$      200,000.00	2017/18	Capital Improvement Reserve Fund
CIP UT9902/UT9903	$      580,464.15	2017/18	Utility Replacement Funds
CIP PW19B7 (Fire Medical Pavement Replacement)	$      368,820.18	2019	General Obligation Debt
KDOT TA Grant	$  1,597,175.00		Intergovernmental Grant
KDOT TEA Grant	$      271,382.00		Intergovernmental Grant
University of Kansas	$      200,000.00		Intergovernmental Grant
Total Funding	$   6,995,522.59

*Revised amount authorized July 17, 2018 with the 2018 Revised Budget

The following costs include all engineering services and amendments as well as the low bid:

Item	Amount	Vendor
Engineering (Roadway)	$ 205,000.00	PEC
Right of Way	$   33,650.00	--
Construction	$  6,033,878.95	RD Johnson
Grand Total	$ 6,272,528.95

The project will be completed in two construction phases:

· Phase 1: 19^th Street Construction from Iowa Street to Ousdahl Road and East Portion of Tunnel under Iowa Street.

· Phase 2: 19^th Street Construction from Ousdahl Road to Naismith Drive, 19^th Street Construction from Constant Avenue to Iowa Street, and West Portion of Tunnel under Iowa Street.

During construction, the contractor will provide access to adjacent properties with access adjacent to 19^th Street. The early start date for the project is January 7, 2019, with no impacts to the roadway allowed before March 11, 2019. The calendar substantial completion date is August 2, 2019.

Additional engineering services were required to avoid major fiber optic utility relocations and to develop plans for replacement of Fire Station #5 parking lot.

KDOT has provided an additional $271,382.00 in federal funds to the project (attached Supplemental Agreement).

Strategic Goal Area:

Safe, Healthy, and Welcoming Neighborhoods

Innovative Infrastructure and Asset Management

Fiscal Impact (Amount/Source):

The fiscal impact to the City for construction is $6,033,878.95. This item is included in the 2018 CIP (PW18E7) to be funded with Capital Improvement Reserve Funds, utility funds, and Intergovernmental Grants.

The fiscal impact to the City for additional engineering services is $65,000.

Attachments:

KDOT Supplemental Agreement

PEC Amendment 7 Fee Estimate

Bid Tabs

Previous Agenda Reports:

October 17, 2017, Regular Agenda #2

Moved from Consent Agenda Item No. 14. Authorize the acceptance of Transportation Alternative awarded funds for the 19th and Iowa pedestrian/bicycle underpass, in the amount of $1.6 million (with a $200,000 City of Lawrence local match and a $200,000 University of Kansas Local match) and the Safe Routes to School project, in the amount of $400,000 (with a $100,000 local match). Staff Memo & Attachments Correspondence - added 10/17/17  

May 1, 2018, Consent Agenda #13

Authorize the Mayor to execute a City/State agreement between the City of Lawrence and the Kansas Department of Transportation for the construction of the 19^th Street and Iowa Street Pedestrian/Bicycle Tunnel Project.  Staff Memo & Attachments

June 5, 2018

City Manager’s Report for Week Ending June 2, 2018

June 12, 2018, Consent Agenda #9

Adopt Resolution No. 7254, declaring the City’s intent to issue General Obligation Bonds in the amount of $500,000 for the design and construction of Sidewalk/Bike/Ped Improvements/ADA Ramps (CI09).  Staff Memo & Attachments

Reviewed By: (for CMO use only)

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